Abdul Wali Khan University Mardan, Pakistan

Examination Rules

 

Rules & Statutes

RULES & REGULATIONS PERTAINING TO ADMISSION, REGISTRATION
AND EXAMINATIONS OF
ABDUL WALI KHAN UNIVERSITY MARDAN
1.         Short title, commencement and application
 
1.1       These regulations shall be called as Regulations pertaining to Admission, Registration and Semester Examinations, framed under section 30(1)(a,c&e) of Abdul Wali Khan University, Mardan Act, 2009.

           
1.2       These Regulations shall come into force with immediate effect.

2.         Definitions

  1. “Department” means the Academic Department of the University;
  2. “Faculty” means the faculty of the University;
  3. “Deans” means the Dean of the faculty;
  4. “Head” means the Head of the academic department;
  5. “Registrar” means the Registrar of the University;
  6. “Controller” means the Controller of Examinations;
  7. “College” means a constituent or affiliated college with the University.
  8. “Course” means a course of study leading to the successful completion of the degree;
  9. “Vice Chancellor” means the Vice Chancellor of the University;
  10. “Registration” means registration of the student with the office of the Registrar of the University;
  11. “Examinations” means the semester examinations;
  12. “Examiner” means a person appointed to conduct the examination;
  13. “Grade Point” means the score of the student obtained in an examination;
  14. “Grade Point Average” means the accumulative grade point earned in a semester or in the whole course of study;
  15.  “Fee” means fee charged for every course attended by a registered student;

 

3.         Introduction

3.1       Abdul Wali Khan University, Mardan shall offer undergraduate (Hons) and graduate study programmes in the subject provided in the schedule and introduced from time to time.

3.2       Admissions to the University are open to all eligible candidates without distinction of caste, creed, gender, or place of origin or domicile. Application for admission to various courses of study shall be invited from all over the Pakistan. However, foreign students seeking admission to the University shall be required to submit their applications through the Ministry of Education, Government of Pakistan.

3.3       Academic year of the university shall comprise two semesters, each of a minimum duration of 16 weeks of teaching. A University department may, with the prior approval of the Academic Council, arrange courses during summer vacation.

4.         General

4.1     The course of study for M.Sc, MBA and MPA shall extend over four semesters while courses of study for M.Com and M.Ed shall comprise two years.

4.2     The minimum duration for completing the master’s and bachelor’s degrees shall be four and eight semester respectively, while M.Ed and M.Com courses of study shall be spread over two years. A master’s degree will be awarded on successful completion of a minimum of 80 credits hours, while a bachelor’s (Hons) degree will be awarded on successful completion of a minimum of 120 credit hours. A course of one credit shall mean one hour of lecture or three hours of laboratory work per week.

4.3     Master’s and Bachelor’s degree programmes in the Faculty of Life & Chemical Sciences will be offered in the following subjects and such other subjects may be included from time to time:

(i)         Botany
(ii)        Chemistry
(iii)       Zoology

4.4       Master’s and Bachelor’s degree programmes in the Faculty of Physical & Numerical Sciences will be offered in the following subjects and such other subjects as may be included from time to time:

  1. Physics
  2. Mathematics
  3. Computer Science

 

4.5       Master’s and Bachelor’s degree programmes in the Faculty of Management Sciences will be offered in the following subjects and such other subjects as may be included from time to time:

            (i) Business Administration,
(ii) Public Administration

4.6       Masters and Bachelor’s degree programmes in the Faculty of Education will be offered in the subject of Education and such other subjects as may be included from time to time.

4.7       Master’s degree programmes in the Faculty of Social Sciences will be offered in the subject of English, Political Science, Philosophy, Law, Islamic Studies and such other subjects as may be included from time to time.

5.         Courses of Study

The courses of study and syllabi for the various degrees of the University shall be, submitted by the respective Boards of Studies and Boards of Faculties to the Academic Council and the Syndicate for approval. Such courses and syllabi shall become effective from the date of approval by the syndicate or such other date as the Syndicate may determine.

6.         Organization of Teaching 

6.1       Teaching in the various courses shall be conducted in the University department or constituent or affiliated institutions through lectures, tutorials, discussions, seminars, demonstrations, practical work in laboratories, field work and other methods of instruction approved by the Academic Council.

6.2       Teaching in each department/institute shall be conducted by the University teachers or such other persons as may be declared as “teachers” by the University.

6.3       Teaching in each department/institute shall be organized through courses specified for each subject and approved by the competent authorities as defined in the Abdul Wali Khan University, Mardan Act, 2009.

6.4       Each student should follow the syllabi and courses of study as may be prescribed by the Academic Council and the Syndicate from time to time.

6.5       Teaching at Master’s and MPhil levels shall be entrusted to a person who possesses a Doctoral degree unless otherwise permitted by the Vice Chancellor/Advanced Studies & Research Board.

6.6       English shall be the medium of instruction, except in language        courses.

7.         Admissions

7.1       A person holding a Bachelor’s degree from a recognized Pakistani university, or an equivalent degree from any other recognized university, with at least a second division (45% marks) or its equivalent grade as a whole as well as in the subject in which admission is sought, shall be eligible for admission to the masters programme of study. Eligibility for admission to Bachelor’s programme shall be FA/FSC, or an equivalent certificate from any other recognized institution, with at least a second division (45% marks) or its equivalent grade.

7.2       Statistic at Bachelor level shall be compulsory for the students seeking admission in Economics at Master level.

7.3       Each candidate shall make an application for admission on a prescribed form in response to an advertisement.

7.4       Admission shall be made on the basis of 60% weightage for academic performance and 40% weightage in the Entry Test.

7.5       No third divisioners (i.e.) less than 45% marks or equivalent) is eligible for admission to any study programme of the University.

7.6       The copies of the following documents duly attested by a Gazetted Officers (BPS-17 and above) must be attached with the application form.

  1. SSC/HSC/BA/BSc or equivalent Examination certificates or a surety certificate in case of non-declaration of result;
  2. Character Certificate;
  3. Provisional Certificate;
  4. Four passport size photographs;
  5.  Migration Certificate;
  6. An undertaking as per specimen appended in the prospectus;
  7. National Identity Card or “B” form or N.I.C of father/guardian

 

7.7       All admissions shall be provisionally approved by the Dean of the Faculty concerned on the recommendations of the Admission Committee of the University.

7.8       Admissions shall be finalized after verification of the academic documents from the respective Boards/Universities. The admission of such candidate shall be cancelled immediately if any of his/her documents are found faked/bogus. Such a candidate will have no right of appeal and shall not go to any court of law against the University.

7.9       The Academic Council may prescribe other criteria for determining merit for admission from time to time.

7.10    Admission to one department shall not give a student a right to migrate to another department.

7.11    The following shall not be eligible for admission to Masters and Bachelors programmes:

  1. Those who have failed under clause 9.3 of the these Regulations

 

  1. Those who have ceased to be student of this University under clause 9.3 of these regulations
  1. Those who already possess a Master’s or Bachelor’s degree or an equivalent degree from this or any other University

 

  1. Those who are already on the rolls of this University

 
7.12    The maximum age limit for admission of the masters and bachelors programmes shall be 25 and 22 years respectively. Any one beyond the prescribed age shall not be admitted unless the relaxation is granted by the Vice-chancellor in special circumstances on the recommendation of the Chairman of the department concerned.

7.13    The Vice Chancellor may cancel/refuse admission of/to any student without assigning any reason.

 

8.         Registration of Courses

8.1       At the beginning of each semester, a student shall register himself in the courses being offered by the department on the prescribed registration cards.

8.2       A student shall normally be required to register himself for course of total 15 credits in a semester. However, the chairman of the department may allow a student to register courses of 12 credits in a semester as a special case.

8.3       A student may, in the final semester register in less then 12 credit hours, if required for the completion of the degree.

8.4       A student may register additional non-credit course(s) out of the prescribed courses, on successful completion of which the course(s) will be included in the transcript.

8.5       The Chairman of each department shall forward within seven days from date of the commencement of the semester all the course registration cards to the controller of examinations.

8.6       A student may change or drop course or convert a credit course in to a non-credit course or vice versa within 15 days from the date of commencement of a semester on the recommendations of the teacher(s) and the chairman of the department concerned.

8.7       No registration or change of the course(s) shall be allowed after 15 days from the date of commencement of the semester. No drop course(s) or change of a non-credit course to the credit course or of a credit course to a non credit-course shall be allowed after 15 days from the date of commencement of the semester.

8.8       A student dropping a semester after registration of the courses or choosing not to register in any course during a semester will deem to have dropped the semester.

8.9       The student dropping a semester after registration of the courses shall be required to pay tuition fee/hostel charges for the semester.

8.10    A student, who does not register in any course in a semester, will not pay tuition fee/hostel charges for the semester. Such a student shall not be entitled to avail University’s facilities during that semester.

8.11    The semester shall be dropped provided the student seeks the permission of the Chairman/Dean of the faculty concerned at the commencement of the semester.

 

8.12    The dropped semester shall be counted towards the maximum period of six semesters allowed under section 7(e) for completing of Master’s degree and the maximum period of twelve semesters allowed for completion of Bachelor’s (Hons) degree.

9.         Examinations

9.1       A student shall be evaluated in each course on the basis of sessional tests, class assignments and terminal examinations. 45% marks shall be reserved for sessional tests and class assignments and 55% marks for the terminal examination.

9.2       The terminal examination will be held at the end of each semester on the dates fixed by the Controller of Examinations in consultation with the Chairmen of the departments.

9.3       A student shall be eligible to appear in the terminal examinations provided that:

(a)       he/she has been on the roles of the University during that     semester;

(b)       has registered himself/herself for the courses of study,           and

(c)        has attended, not less than 75% of the lectures/seminars delivered to his/her class in each course and 75% of the practicals/laboratory demonstrations prescribed for the respective courses. The Chairman of the department concerned may, on the recommendations of the teacher of the course concerned, condone the deficiency in attendance up to 5% of the total lectures, seminars, practicals and laboratory demonstrations. The student falling short of the required percentage of attendance of lectures/seminars/practicals/ laboratory demonstrations etc., shall not be allowed to appear in the terminal examination of the concerned course and shall be treated as having failed in that course.

(d)       Has paid all the University dues including tuition fee/hostel fee, etc, by commencement of the semester.

9.4       A date-wise record of the attendance of students shall be maintained by each teacher.

9.5       A handicapped/disabled (blind) student will be provided writer/amanuensis at the expense of the student concerned on the recommendations of the Chairman of the teaching department. The writer/amanuensis shall be of a lower grade of education than the candidate. He/she would be allowed 45 minutes for solving the question paper over and above the time stipulated for a question paper.

9.6       All cases pertaining to unfair means shall be dealt with in accordance with the provisions made under Clause-29 of the regulations relating to malpractices in the examinations.       

10.       MSc Project/Dissertation

10.1   Students of those departments where project/dissertation is a requirement for Master/Bachelor (Hons) degrees, will be required to carry out research on a project/dissertation of 3 to 6 credits and submit a project report/dissertation as a requirement for partial fulfillment of their Master/Bachelor (Hons) degrees in the relevant disciplines.

10.2   A student will select the topic of research in consultation with his/her supervisor during the 3rd semester in case of Master’s degree and during the 7th semester in case of Bachelor’s degree.

10.3   The time of summer vacation prior to or following the 4th and 8th semester will be utilized for the project report/dissertation by Master’s and Bachelor’s degrees students, respectively.

10.4   The student will be required to do field work up to 16 weeks where necessary.

10.5   The final project report/dissertation will be submitted by the student in spiral/loose binding through the supervisor to the department by the end of the 4th and 8th semester or during the extended period.

10.6   The project report/dissertation will be submitted 2 weeks before the commencement of the next semester.

11.       Panel of Examiners

11.1    A panel of external examiners for evaluation of project report/dissertation and conduct of viva-voce examination shall be recommended by the respective Board of Studies and approved by the Vice-Chancellor.

11.2    The External Examiner shall be appointed by the Vice-Chancellor on the recommendations of the Chairman of the Department concerned from the approved panel.

11.3    The external examiner shall evaluate the project report/dissertation and conduct viva-voce examination of the student on the date and time given by the chairman of the department concerned.  

11.4    In case the project report/dissertation is adjudged inadequate by the external examiner, he/she may reject the project report/dissertation or ask the student to revise the same.

11.5    The student shall be required to submit revised version of the project report/dissertation within a period of one month from the date of viva-voce examination. Revised version of the project report/dissertation shall be examined by the Supervisor/Chairman of the department concerned. 

11.6    The result of revised version as received from the supervisor/chairman of the department concerned shall be declared and no further extension would be granted in case the revised version of the project report/thesis has been rejected.

11.7    After the viva-voce examination, the successful student shall submit three hardbind copies of the project report/dissertation to the department for onward transmission to the quarters concerned for the declaration of the result.

11.8    The result of the student shall not be declared unless he/she has submitted three hardbound copies of the project report/dissertation to the department.

12.       Grades, Promotion and Merit

12.1    The minimum pass marks for each course shall be 45%. A student obtaining less than 45% marks in any course shall be deemed to have failed in that course. Less than 45% marks secured by a student in any course shall not be counted towards the aggregate marks.

12.2    If a student fails to appear in the terminal examination in a course on medical or any other reasons, he/she shall be treated as absent and failed.

12.3    A student shall be required to maintain a minimum GPA of 2.5 in each of the first and second semesters failing which the student shall be deemed to have failed in the respective semester.

12.4    A student, who has failed in maintaining a GPA of 2.5 in the first or second semester, shall be given one chance to continue his/her studies. Such a concession shall be granted once during the entire programme of studies.

12.5    A student failing twice under clause 9.3 shall cease to be a student of the University.

12.6    A student failing to complete successfully 60/120 credits of course work for Master’s or Bachelor’s (Hons) degrees by the end of the 6th or 12th semester respectively shall cease to be a student of the University.

12.7    A student shall repeat the compulsory courses in which he/she had failed as soon as the course(s) are offered next.

12.8    No student under any circumstances shall be allowed to continue studies beyond sixth semester in case of Master programme and beyond twelve semesters in case of Bachelor’s (Hons).

12.9    The total marks for a course will be based on the number of credits of the course. For each credit, the total marks shall be 50, to be divided between sessional awards and terminal examination in accordance with the following table:

Table: Distribution of Marks according to number of credit in each                                course

Value of Course Credit

Marks of Sessional Test and class assignments

Marks of Terminal Examination

Total

1 Credit

25

25

50

2 Credit

50

50

100

3 Credit

75

75

150

4 Credit

100

100

200

The total marks for the Masters and Bachelor’s (Hons) degrees shall be     as under: -

Master’s Degree                   =          4000
Bachelor’s Degree               =          6000

            Fractional part of the marks awarded shall be disregarded.

12.10        Percentage of marks shall be calculated up to three significant figures. If the second fraction after decimal is 4 or less, it will be ignored. However, if the second fraction is 5 or more, it will be taken into account by raising the first fraction to the next higher digit. (Examples: 59.91 through 59.94 will be considered 59.9 while 59.95 through 59.99 will be raised to 60. Third fraction and higher will be ignored).

12.11        The grading system followed in the University shall be as under:

  1. A+ Above 90%
  2. A   80% to 89%
  3. B   65% to 79%
  4. C   50% to 64%
  5. D   45% to 49%
  6. F    Below 45% Fail

 

12.12     The result of a student in each course having passed or failed shall be indicated on the transcript by letter grade. A separate transcript shall, however, be issued to each student showing percentage of marks and grade obtained in each course. For students completing Master’s and Bachelor’s (Hons) degrees in the normal period of four and eight semesters respectively, a mention to this effect shall be made in their transcripts.

12.13     Grade Point Average (GPA) shall be calculated in accordance with the following formula:

GPA = Sum of (Credits in a course x Corresponding Grade Point)
Total Grade Points

12.14        The Controller of Examinations shall issue a certificate of merit to a student who stands first in the subject on the basis of overall result provided that the student has obtained 90% marks or more in the aggregate, has not failed in, or repeated any course and has completed the course work in normal period as prescribed for Master’s and Bachelor’s programmes. The recipient for the award of certificate of merit shall also be awarded the Chancellor’s medal.

12.15        The president’s gold medal shall be awarded to the student who stands first in Master or Bachelor’s programme in the respective faculty. The Controller of Examinations shall also issue a certificate of merit to such a students.

12.16        There shall be no re-evaluation of answer books. A student may, on payment of fee, as prescribed by the Syndicate, get the answer book re-checked for totaling and for verification that all questions or parts thereof have been fully marked, in the presence of the concerned teacher, the Chairman of the department and the Controller of Examinations, within one month from the date of declaration of the results. Errors or omissions, if any, shall be rectified.

13.       University Dues

13.1    Each student of the Master’s and Bachelor’s programme of study shall be required to pay tuition fee and such other dues as may be determined by the syndicate from time to time.

13.2    Fine will be charged for late payment of dues as the University                                may decide from time to time.

 

 

RULES & REGULATIONS FOR APPOINTMENT, DUTIES
AND REMUNERATION OF
EXAMINERS AND SCRUTINISERS

1.         Short title, commencement and application
     
1.1       These Rules shall be known as Rules for the appointment, duties and remuneration of Examiners and Scrutinisers, framed under Section 30(e) Chapter-V of Abdul Wali Khan University, Act, 2009.

1.2       These Rules shall come into force with immediate effect and shall be applicable to all Examinations, conducted by University.

2.         Appointment of Examiners

2.1       Appointments of Examiners shall be made by the Vice Chancellor annually, ordinarily from a list of suitable persons recommended for the purpose by the Board of Studies / Controller of Examinations in various subjects, or in accordance with the instructions made by the Vice Chancellor from time to time.
2.2     In cases of emergency, the Vice-Chancellor may appoint examiners on his / her own initiative.

 

3.         Explanation

3.1       The term examiner comprehends:

i.          Those who set question papers and examine scripts
ii.         Those who set question papers but do not examine                            scripts, and
iii.        Those who only examine scripts.

3.2       Examiners again are either (a) external (b) neutral or (c) internal.

(a)       An external examiner is one who is not teaching in an affiliated/Constituent College or Post­ Graduate Teaching Department of the Abdul Wali Khan University, Mardan.

(b)       A neutral examiner is one who is not teaching (and has not taught during the twoyears preceding the Examination) candidates for the particular Examination for which he / she is appointed. He / She may or may not be on the staff of an Affiliated / Constituent College or Post-Graduate Teaching Department.
(c)        An internal examiner is one who is teaching (or has taught during the two years preceding the Examination) candidates for the particular Examination for which he / she is appointed.
4.         Duties of Examiners

4.1       Examiners shall distribute their questions as for as possible over the whole range of the subject in which they are setting question-papers.
4.2       Where alternative textbooks are prescribed for an Examination, Examiners shall not base their question exclusively on any one of such textbooks.

4.3       Paper-setters shall assign marks for each question in the paper separately, such marks being clearly indicated in the question-paper for the information of the candidates.

4.4       Any paper that does not conform strictly to the rules herein lay down, may be returned to the Examiner concerned for correction.

4.5       Every Examiner shall send his / her paper to the Controller of Examinations (by name) by registered insured post in accordance with the instructions issued by the Controller of Examinations in the matter. Any paper not sent, in the manner prescribed, may be rejected by the Controller of Examinations.

4.6       No award list sent to the Controller of Examinations shall show any fractional marks for any paper.

4.7       In no case shall a Head Examiner himself / herself increase or reduce the marks awarded in any paper by a Subordinate Examiner; the matter shall be referred to the Vice Chancellor for decision.

 

4.8       It shall be the responsibility of the Head Examiner to see that the results in his / her paper are submitted to the Controller of Examination in time.

4.9       The Head Examiner shall, when the rules require it, re-examine the required percentage of the papers examined by Subordinate Examiner and shall send a certificate to that effect to the Controller of Examinations along with the result.

4.10    An Examiner who is paper-setter as well shall ordinarily hold office for one year only but he / she may be re-appointed for another year for the same paper. But no paper-setter shall ordinarily be appointed for setting the same paper for more than two consecutive years.

4.11    Subordinate Examiners shall be eligible for appointment for examining the same paper for one year only but he / she may be appointed for another year for the same paper.

4.12    Paper-setters for all written Examinations shall be either External or Neutral Examiners.

4.13    No Examiner shall be asked to examine the Answer-papers of more than 400 candidates.

4.14    No student who is on the roles of an affiliated/constituent college or postgraduate teaching department shall ordinarily be appointed as an Examiner.

4.15    No one shall be appointed during the same academic year to set more than four question papers excluding the question papers for Practical Examinations and will not affect the appointment of a person as Examiner for a thesis.

4.16    Before the results of an Examination are published, they shall be submitted to the Vice Chancellor for approval, together with a statement of the percentage of passes in the whole Examination and in each subject for the current year and for the three preceding years. The Vice Chancellor will authorize publications of the results if he approves of them. If however, the Vice Chancellor considers, after examining the statistics submitted, that there has been a marked change of standard in the whole Examination or in the particular subject, he may refer the matter to the Examiner(s) concerned for a report on the apparent change of standard, suggesting, at the same time, any specific modification of the results he / she considers desirable. If the Vice Chancellor and the Examiner(s) agree on the modification (if any) to be made, the Vice Chancellor shall authorize the publication of the results accordingly. If, however, the Vice Chancellor and Examiner(s) do not agree or no report is obtained from the Examiner(s) the Vice Chancellor may, if he / she is of the opinion that their has been a marked change of standard, order a re-examination of any paper or set of papers by new Examiner(s) to be appointed by the Vice Chancellor.

5.         Special Rules for Paper setting of various examinations

5.1       All Question-papers shall be set by the External Examiners.

5.2       The Question-papers set by External Examiners shall be moderated by a Board of Moderators consisting of the Heads of the University teaching Department / College, with the approval of Vice Chancellor.

5.3       In moderating Question-papers, only such questions may be modified as have been set from outside the syllabus prescribed for the Examinations concerned or are otherwise incorrect in one way or other or strike the moderator as likely to be unfair to the Examinee. All other questions shall be left untouched.

5.4       The Answer-book shall be examined by the External Examiner who set the paper(s).

5.5       The result will be moderated by the Board of Moderators (Tabulation / Scrutineer) as approved by the Vice Chancellor.

 

6.         Remuneration to be paid to Examiner

6.1       Some provisions of General Application

If a Paper-setter does not examine the answer-books of candidates in the paper set by him / her for any reasons, such as the following, he / she will be paid half the setting fee only:

(a)       He / She expresses his / her unwillingness to examine the    papers.
(b)       He / She is unable to examine the papers on account of                    illness.
(c)        He / She becomes unavailable by going out of Pakistan after           setting the question paper.

 

 

7.         Revised Rates of Remuneration for Supervisory Staff, Examiners, miscellaneous work in the secrecy section etc. as recommended by F&PC in its first meeting held on, June 02, 2009 and approved by the syndicate in its first meeting held on August 08, 2009 and passed by Senate in its first meeting held on September 30, 2009.

a.         Rates of Supervisory/Menial staff

                       
REMUNERATIONS & OTHER MISCELALLNEOUS CHARGES REGARDING
CONDUCT OF EXAMNINATIONS.


RATES OF SUPERVISORY / MENIAL STAFF

1.         REMUNERATION FOR (LOCAL) SUPERVISORY STAFF 3-HOURS             DURATION EXAMINATIONS

Position

Rates

Superintendent

 

Deputy Superintendent

 

Assistant Superintendent

Rs. 500/- (Single Session)
Rs. 600/- (Double Session)

Rs. 400/- (Single Session)
Rs. 500/- (Double Session)

Rs. 300/- (Single Session)
Rs. 400/- (Double Session)

                             4 – HOURS DURATION EXAMINATION (Local)

Superintendent
Deputy Superintendent
Assistant Superintendent

Rs. 600/- (per working day)
Rs. 500/- (per working day)
Rs. 400/- (per working day)

2. REMUNERATION FOR (NON-LOCAL) SUPERVISORY STAFF
                                  3-HOURS DURATION EXAMINATIONS

Superintendent

 

Deputy Superintendent

 

Assistant Superintendent

Rs.  150/- (Single Session)
Rs.  200/- (Double Session)

Rs.  135/- (Single Session)
Rs.  165/- (Double Session)

Rs.  100/- (Single Session)
Rs.  135/- (Double Session)

4-Hours Duration Examinations

Superintendent
Deputy Superintendent
Assistant Superintendent

Rs.  180/- (per working day)
Rs.  165/- (per working day)
Rs. 125/- (per working day)

 

 

3. Menial Staff (Local & Non-Local)

Waterman
Chowkidar (Centre)
Sweeper
Typing of Seating Plans
Seating arrangements & Its removal

Rs. 80/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)

Note:  No TA/DA is Permissible to Watchman / Chowkidar / Private Servant              etc

4. Remuneration to Head Examiners:

Evaluation of 10% of the Answer Books marked by sub-examiners (excluding 10 Answer Books of Test Installment of each Sub-examiner).

Related to Correspondence with sub examiners and University Allowance for Attendant

Sub Examiners Allowance

Rs. 30/-per paper for BA/BSc/B.Com (Theory)

Rs. 40/- per paper for MA/MSc/M.Com (Theory)

 

Rs. 150/- for entire duration

 

 

Rs. 100/- for entire duration
Rs. 100/- per each sub-examiner

5. Practical & Viva – Voce Examinations                          

a)

 

 

b)

 

 

c)

 

 

 

d)

 

 

e)

All Examinations leading to Bachelor Degrees

 

All Examinations leading to Masters Degrees, Postgraduate Diplomas

 

All Medical Related Examinations including (MBBS, BDS Diplomas, Master Degree)

 

 

Viva – Voce Examinations at Master Level

 

B.Ed Teaching Practice

Rs. 30/- per candidate Rs. 400/- minimum
Payable to each External & Internal Examiners

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

 

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

Rs. 30/- per candidate for External & Internal Examiners (Minimum Rs. 400)

6. Thesis / Research Projects                      
                 Evaluation                                                     Viva Voce

All Masters Levels Research Projects / Thesis, Internship

 

M.Phil

 

Ph.D

Rs. 400/-                                Rs. 40/-
Payable to each External & Internal Examiners

Rs. 1000/-                Rs. 500/-
Payable to each External & Internal Examiners

Rs. 2000/-                             Rs. 800/-
Payable to each External & Internal Examiners

7. Laboratory Assistant Attendants

a)

 

 

b)

 

 

c)

 

 

d)

All Examinations leading to Bachelor Degree

 

All Examinations leading to Master Degrees, Postgraduate Diplomas

 

All Medical related Examinations (MBBS, BDS,
Diplomas, Master Degrees)

 

Viva – Voce
Examinations at Master Level

Lab: Assistant per group
Rs. 100/-
Lab: Attendant per group
Rs. 60/-

Lab: Assistant per group
Rs. 120/-
Lab: Attendant per group
Rs. 70/-

Lab: Assistant per group
Rs. 120/-
Lab: Attendant per group
Rs. 70/-

Office Asstt: Rs.100/- per working day.
Naib Qasid: Rs.  60/- per working day

 

 

8. Miscellaneous Expenditure for Conduct of Examinations

Purchase of Miscellaneous Articles
Superintendent

Dispatch of Answer Books from Centre to Bank / Post office / Secrecy Section.
Collection of Question Papers from Bank & Back.

 

Conveyance allowance to Local External Examiners for Practical Examinations, viva-voce examiners and local Inspectors (Not applicable to the University employees while performing examination related duties at the institutions)

Inspection Fee (Per Inspection Day)

Rs. 600/- (Maximum)

 

Rs. 100/- (per working day)

 

 

 

Rs. 150/- (per working day)

 

 

 

 

Rs. 250/- (for Local)
Rs. 100/- (for non-local)

        


REMUNERATION TO EXAMINATION ETC

9.

Paper Setting, Marking etc,

 

Paper Setting

Marking (per paper)

Minimum

a) All Examinations Leading to  
Bachelor Degree.

b) All Examinations leading to  
Master
Degrees, LLB and
Postgraduate Diploma

c) All Medical Related
Examinations
(including MBBS, BDS,
Diploma, Master Degrees)

d) Comprehensive Examinations
(M.Phil / Ph.D)

Rs. 700/-

 

Rs. 1000/-

 

 

Rs. 1000/-

 

 

Rs. 1200/-

Rs. 30/-

 

Rs. 40/-

 

 

Rs. 40/-

 

 

Rs. 50/-

Rs. 300/-

 

Rs. 300/-

 

 

Rs. 300/-

 

 

Rs. 200/-

 

(Payable to each internal and external Examiners)

10. SECRECY WORK

Tabulators (Manual)

 

Scrutineer (Manual)

 

DMC Preparation (Manual)

Tabulators (For Computerized Work)

 

Scrutineer (For Computerized Work)

Rs. 500/- per 100 candidates with minimum of Rs. 200/- to each tabulator

Rs. 200/- per 100 Candidates with a minimum of Rs. 100/- to each Scrutineer.

 

Rs. 10/- per DMC

 

Rs. 500/- per 100 candidates with minimum of Rs. 300/- to each Tabulators (Computerized)

Rs. 500/- per 100 candidates with minimum of Rs. 300/- to each Scrutineer (Computerized)

DMC Preparation /  Printing (Computerized)

Rs. 100/- per 100 candidates

Proof Reading
Result Cutting & Proof Reading (Manual)

Rs. 500/- per 100 candidates

Result Proof Reading (Computerized)

Rs. 500/- per 100 candidates

Typing of Question Paper

Rs. 100/- per stencil / page

Proof Reading of Question Paper

Rs. 50/- per stencil / page

Calligraphy of Question Paper

Rs. 100/- per stencil / page

Cyclostyling of Question Paper (Machine Operator)

Rs. 10/- per stencil

Filling of Question Papers

Rs. 10/- per envelope

Typing of Result (Manual)

Rs. 10/- per stencil / page

Dispatch of Scripts

Rs. 1/- per script

Dispatch of Scripts (Fictitious Roll No’s)

Rs. 3/- per script

 

 

 

Subject to enhancement from time to time.

 

RULES & REGULATIONS FOR APPOINTMENT, DUTIES
AND REMUNERATION OF
EXAMINERS AND SCRUTINISERS

1.         Short title, commencement and application
     
1.1       These Rules shall be known as Rules for the appointment, duties and remuneration of Examiners and Scrutinisers, framed under Section 30(e) Chapter-V of Abdul Wali Khan University, Act, 2009.

1.2       These Rules shall come into force with immediate effect and shall be applicable to all Examinations, conducted by University.

2.         Appointment of Examiners

2.1       Appointments of Examiners shall be made by the Vice Chancellor annually, ordinarily from a list of suitable persons recommended for the purpose by the Board of Studies / Controller of Examinations in various subjects, or in accordance with the instructions made by the Vice Chancellor from time to time.
2.2     In cases of emergency, the Vice-Chancellor may appoint examiners on his / her own initiative.

 

3.         Explanation

3.1       The term examiner comprehends:

i.          Those who set question papers and examine scripts
ii.         Those who set question papers but do not examine                            scripts, and
iii.        Those who only examine scripts.

3.2       Examiners again are either (a) external (b) neutral or (c) internal.

(a)       An external examiner is one who is not teaching in an affiliated/Constituent College or Post­ Graduate Teaching Department of the Abdul Wali Khan University, Mardan.

(b)       A neutral examiner is one who is not teaching (and has not taught during the twoyears preceding the Examination) candidates for the particular Examination for which he / she is appointed. He / She may or may not be on the staff of an Affiliated / Constituent College or Post-Graduate Teaching Department.
(c)        An internal examiner is one who is teaching (or has taught during the two years preceding the Examination) candidates for the particular Examination for which he / she is appointed.
4.         Duties of Examiners

4.1       Examiners shall distribute their questions as for as possible over the whole range of the subject in which they are setting question-papers.
4.2       Where alternative textbooks are prescribed for an Examination, Examiners shall not base their question exclusively on any one of such textbooks.

4.3       Paper-setters shall assign marks for each question in the paper separately, such marks being clearly indicated in the question-paper for the information of the candidates.

4.4       Any paper that does not conform strictly to the rules herein lay down, may be returned to the Examiner concerned for correction.

4.5       Every Examiner shall send his / her paper to the Controller of Examinations (by name) by registered insured post in accordance with the instructions issued by the Controller of Examinations in the matter. Any paper not sent, in the manner prescribed, may be rejected by the Controller of Examinations.

4.6       No award list sent to the Controller of Examinations shall show any fractional marks for any paper.

4.7       In no case shall a Head Examiner himself / herself increase or reduce the marks awarded in any paper by a Subordinate Examiner; the matter shall be referred to the Vice Chancellor for decision.

 

4.8       It shall be the responsibility of the Head Examiner to see that the results in his / her paper are submitted to the Controller of Examination in time.

4.9       The Head Examiner shall, when the rules require it, re-examine the required percentage of the papers examined by Subordinate Examiner and shall send a certificate to that effect to the Controller of Examinations along with the result.

4.10    An Examiner who is paper-setter as well shall ordinarily hold office for one year only but he / she may be re-appointed for another year for the same paper. But no paper-setter shall ordinarily be appointed for setting the same paper for more than two consecutive years.

4.11    Subordinate Examiners shall be eligible for appointment for examining the same paper for one year only but he / she may be appointed for another year for the same paper.

4.12    Paper-setters for all written Examinations shall be either External or Neutral Examiners.

4.13    No Examiner shall be asked to examine the Answer-papers of more than 400 candidates.

4.14    No student who is on the roles of an affiliated/constituent college or postgraduate teaching department shall ordinarily be appointed as an Examiner.

4.15    No one shall be appointed during the same academic year to set more than four question papers excluding the question papers for Practical Examinations and will not affect the appointment of a person as Examiner for a thesis.

4.16    Before the results of an Examination are published, they shall be submitted to the Vice Chancellor for approval, together with a statement of the percentage of passes in the whole Examination and in each subject for the current year and for the three preceding years. The Vice Chancellor will authorize publications of the results if he approves of them. If however, the Vice Chancellor considers, after examining the statistics submitted, that there has been a marked change of standard in the whole Examination or in the particular subject, he may refer the matter to the Examiner(s) concerned for a report on the apparent change of standard, suggesting, at the same time, any specific modification of the results he / she considers desirable. If the Vice Chancellor and the Examiner(s) agree on the modification (if any) to be made, the Vice Chancellor shall authorize the publication of the results accordingly. If, however, the Vice Chancellor and Examiner(s) do not agree or no report is obtained from the Examiner(s) the Vice Chancellor may, if he / she is of the opinion that their has been a marked change of standard, order a re-examination of any paper or set of papers by new Examiner(s) to be appointed by the Vice Chancellor.

5.         Special Rules for Paper setting of various examinations

5.1       All Question-papers shall be set by the External Examiners.

5.2       The Question-papers set by External Examiners shall be moderated by a Board of Moderators consisting of the Heads of the University teaching Department / College, with the approval of Vice Chancellor.

5.3       In moderating Question-papers, only such questions may be modified as have been set from outside the syllabus prescribed for the Examinations concerned or are otherwise incorrect in one way or other or strike the moderator as likely to be unfair to the Examinee. All other questions shall be left untouched.

5.4       The Answer-book shall be examined by the External Examiner who set the paper(s).

5.5       The result will be moderated by the Board of Moderators (Tabulation / Scrutineer) as approved by the Vice Chancellor.

 

6.         Remuneration to be paid to Examiner

6.1       Some provisions of General Application

If a Paper-setter does not examine the answer-books of candidates in the paper set by him / her for any reasons, such as the following, he / she will be paid half the setting fee only:

(a)       He / She expresses his / her unwillingness to examine the    papers.
(b)       He / She is unable to examine the papers on account of                    illness.
(c)        He / She becomes unavailable by going out of Pakistan after           setting the question paper.

 

 

7.         Revised Rates of Remuneration for Supervisory Staff, Examiners, miscellaneous work in the secrecy section etc. as recommended by F&PC in its first meeting held on, June 02, 2009 and approved by the syndicate in its first meeting held on August 08, 2009 and passed by Senate in its first meeting held on September 30, 2009.

a.         Rates of Supervisory/Menial staff

                       
REMUNERATIONS & OTHER MISCELALLNEOUS CHARGES REGARDING
CONDUCT OF EXAMNINATIONS.


RATES OF SUPERVISORY / MENIAL STAFF

1.         REMUNERATION FOR (LOCAL) SUPERVISORY STAFF 3-HOURS             DURATION EXAMINATIONS

Position

Rates

Superintendent

 

Deputy Superintendent

 

Assistant Superintendent

Rs. 500/- (Single Session)
Rs. 600/- (Double Session)

Rs. 400/- (Single Session)
Rs. 500/- (Double Session)

Rs. 300/- (Single Session)
Rs. 400/- (Double Session)

                             4 – HOURS DURATION EXAMINATION (Local)

Superintendent
Deputy Superintendent
Assistant Superintendent

Rs. 600/- (per working day)
Rs. 500/- (per working day)
Rs. 400/- (per working day)

2. REMUNERATION FOR (NON-LOCAL) SUPERVISORY STAFF
                                  3-HOURS DURATION EXAMINATIONS

Superintendent

 

Deputy Superintendent

 

Assistant Superintendent

Rs.  150/- (Single Session)
Rs.  200/- (Double Session)

Rs.  135/- (Single Session)
Rs.  165/- (Double Session)

Rs.  100/- (Single Session)
Rs.  135/- (Double Session)

4-Hours Duration Examinations

Superintendent
Deputy Superintendent
Assistant Superintendent

Rs.  180/- (per working day)
Rs.  165/- (per working day)
Rs. 125/- (per working day)

 

 

3. Menial Staff (Local & Non-Local)

Waterman
Chowkidar (Centre)
Sweeper
Typing of Seating Plans
Seating arrangements & Its removal

Rs. 80/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)
Rs. 50/- (per working day)

Note:  No TA/DA is Permissible to Watchman / Chowkidar / Private Servant              etc

4. Remuneration to Head Examiners:

Evaluation of 10% of the Answer Books marked by sub-examiners (excluding 10 Answer Books of Test Installment of each Sub-examiner).

Related to Correspondence with sub examiners and University Allowance for Attendant

Sub Examiners Allowance

Rs. 30/-per paper for BA/BSc/B.Com (Theory)

Rs. 40/- per paper for MA/MSc/M.Com (Theory)

 

Rs. 150/- for entire duration

 

 

Rs. 100/- for entire duration
Rs. 100/- per each sub-examiner

5. Practical & Viva – Voce Examinations                          

a)

 

 

b)

 

 

c)

 

 

 

d)

 

 

e)

All Examinations leading to Bachelor Degrees

 

All Examinations leading to Masters Degrees, Postgraduate Diplomas

 

All Medical Related Examinations including (MBBS, BDS Diplomas, Master Degree)

 

 

Viva – Voce Examinations at Master Level

 

B.Ed Teaching Practice

Rs. 30/- per candidate Rs. 400/- minimum
Payable to each External & Internal Examiners

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

 

Rs. 40/- per candidate
Rs. 500/- minimum Payable to each External & Internal Examiners

 

Rs. 30/- per candidate for External & Internal Examiners (Minimum Rs. 400)

6. Thesis / Research Projects                      
                 Evaluation                                                     Viva Voce

All Masters Levels Research Projects / Thesis, Internship

 

M.Phil

 

Ph.D

Rs. 400/-                                Rs. 40/-
Payable to each External & Internal Examiners

Rs. 1000/-                Rs. 500/-
Payable to each External & Internal Examiners

Rs. 2000/-                             Rs. 800/-
Payable to each External & Internal Examiners

7. Laboratory Assistant Attendants

a)

 

 

b)

 

 

c)

 

 

d)

All Examinations leading to Bachelor Degree

 

All Examinations leading to Master Degrees, Postgraduate Diplomas

 

All Medical related Examinations (MBBS, BDS,
Diplomas, Master Degrees)

 

Viva – Voce
Examinations at Master Level

Lab: Assistant per group
Rs. 100/-
Lab: Attendant per group
Rs. 60/-

Lab: Assistant per group
Rs. 120/-
Lab: Attendant per group
Rs. 70/-

Lab: Assistant per group
Rs. 120/-
Lab: Attendant per group
Rs. 70/-

Office Asstt: Rs.100/- per working day.
Naib Qasid: Rs.  60/- per working day

 

 

8. Miscellaneous Expenditure for Conduct of Examinations

Purchase of Miscellaneous Articles
Superintendent

Dispatch of Answer Books from Centre to Bank / Post office / Secrecy Section.
Collection of Question Papers from Bank & Back.

 

Conveyance allowance to Local External Examiners for Practical Examinations, viva-voce examiners and local Inspectors (Not applicable to the University employees while performing examination related duties at the institutions)

Inspection Fee (Per Inspection Day)

Rs. 600/- (Maximum)

 

Rs. 100/- (per working day)

 

 

 

Rs. 150/- (per working day)

 

 

 

 

Rs. 250/- (for Local)
Rs. 100/- (for non-local)

        


REMUNERATION TO EXAMINATION ETC

9.

Paper Setting, Marking etc,

 

Paper Setting

Marking (per paper)

Minimum

a) All Examinations Leading to  
Bachelor Degree.

b) All Examinations leading to  
Master
Degrees, LLB and
Postgraduate Diploma

c) All Medical Related
Examinations
(including MBBS, BDS,
Diploma, Master Degrees)

d) Comprehensive Examinations
(M.Phil / Ph.D)

Rs. 700/-

 

Rs. 1000/-

 

 

Rs. 1000/-

 

 

Rs. 1200/-

Rs. 30/-

 

Rs. 40/-

 

 

Rs. 40/-

 

 

Rs. 50/-

Rs. 300/-

 

Rs. 300/-

 

 

Rs. 300/-

 

 

Rs. 200/-

 

(Payable to each internal and external Examiners)

10. SECRECY WORK

Tabulators (Manual)

 

Scrutineer (Manual)

 

DMC Preparation (Manual)

Tabulators (For Computerized Work)

 

Scrutineer (For Computerized Work)

Rs. 500/- per 100 candidates with minimum of Rs. 200/- to each tabulator

Rs. 200/- per 100 Candidates with a minimum of Rs. 100/- to each Scrutineer.

 

Rs. 10/- per DMC

 

Rs. 500/- per 100 candidates with minimum of Rs. 300/- to each Tabulators (Computerized)

Rs. 500/- per 100 candidates with minimum of Rs. 300/- to each Scrutineer (Computerized)

DMC Preparation /  Printing (Computerized)

Rs. 100/- per 100 candidates

Proof Reading
Result Cutting & Proof Reading (Manual)

Rs. 500/- per 100 candidates

Result Proof Reading (Computerized)

Rs. 500/- per 100 candidates

Typing of Question Paper

Rs. 100/- per stencil / page

Proof Reading of Question Paper

Rs. 50/- per stencil / page

Calligraphy of Question Paper

Rs. 100/- per stencil / page

Cyclostyling of Question Paper (Machine Operator)

Rs. 10/- per stencil

Filling of Question Papers

Rs. 10/- per envelope

Typing of Result (Manual)

Rs. 10/- per stencil / page

Dispatch of Scripts

Rs. 1/- per script

Dispatch of Scripts (Fictitious Roll No’s)

Rs. 3/- per script

 

 

 

 

 

RULES & REGULATIONS OF BUSINESS OF THE ACADEMIC COUNCIL OF ABDUL WALI KHAN UNIVERSITY, MARDAN

 

1.         Short title and commencement

1.1       These Rules may be called the “Rules for the conduct of Business of the Academic Council”, framed under clause-32 sub-clause-(1) of Abdul Wali Khan University, Mardan Act-2009.

1.2       These rules shall come into force at once.

2.         Definitions

2.1       In these Rules unless there is anything repugnant, in the subject or context.

(a)       “Meeting” means the meeting of the Academic Council.
(b)       “Member” means an elected, nominated or an ex-officio member of the Academic Council.
(c)        “Quorum” means the quorum of the Academic Council as laid down under sub-clause (5) of clause 24 of Abdul Wali Khan University, Mardan Act-2009.
(d)       “Secretary” means the Registrar or an Officer nominated by the Vice Chancellor as the Secretary of the Academic Council.

2.2       All other expressions used, shall have the same meanings as assigned to them under sub-clause (2) of Abdul Wali Khan University, Mardan Act-2009.
3.         Meetings

Meetings of the Academic Council shall be:

(a)       Ordinary Meeting
(b)       Special Meeting
(c)        Emergency Meeting

4.         Ordinary Meeting

Ordinary meetings shall be held on dates, place and time approved by the Vice Chancellor from time to time.
5.         Notice of a meeting

The Secretary shall, with the approval of the Vice-Chancellor notify to the members at least ten days before the date of commencement of a meeting.

6.         Circulation of Agenda

The Secretary shall circulate the agenda of the meeting and the relevant working papers/explanatory statements among the members at least one week before the commencement of the meeting by post or through a special messenger.

7.         Supplementary Agenda

If the occasion so demands, supplementary agenda may be issued by the Secretary with the approval of the Vice Chancellor three days before commencement of the meeting.

8.         Additional Items of the Agenda

A member of the Academic Council may, with the permission of the Vice Chancellor, propose an item to be considered at a meeting in addition to the items already on the agenda. For such an item previous notice to the members of the Academic Council would not be considered necessary.

9.         Proposals by Members

If a member so desires, he may propose in writing the consideration of any item in a meeting at a notice of at least fifteen days before the anticipated meeting and send his proposal to the Secretary. If the proposal is otherwise admissible under the provisions of Abdul Wali Khan University, Mardan Act or the Statutes and Regulations of the University as in force, he may include the item in the agenda with the approval of the Vice-Chancellor.

10.       Special Meeting

If a certain matter requires an early reference to the Academic Council, a special meeting of the Academic Council may be convened by the Vice Chancellor or at the request of 1/3rd of the members of the Academic Council to consider a particular issue. Agenda for such a meeting would be circulated as early as possible before the meeting.

11.       Emergency Meeting

The Vice-Chancellor has the authority to call an emergency meeting of the Academic Council whenever in his/her opinion the occasion so demands. Notice/agenda for such meeting shall be circulated at least one day before the commencement of the meeting. No other matter(s) except that particular issue for which the meeting is to be convened shall be discussed at such a meeting.

12.       Chairmanship of the Meeting

The Vice Chancellor shall preside over the meeting of the Academic Council. In his absence the most senior Dean shall preside over the meeting.

13.       Quorum

The quorum for a meeting of the Academic Council shall be two-third of the total number of the members, fraction being counted as one.

14.       Procedure, if quorum is not available

If in a meeting, the quorum is not available, the Registrar, after expiry of thirty minutes of the commencement of the meeting, will record and notify to the members that the quorum is not complete. Additional fifteen minutes shall be allowed for the completion of the quorum before the final announcement of the deficiency of quorum and the adjournment of the meeting by the Chairman.

15.       Proceedings of Meeting

Proceedings of the meeting will be recorded by the Secretary and after confirmation by the Vice-Chancellor, circulated among the members.

16.       Commencements of the Meetings

16.1    The Chairman will announce the commencement of proceedings of the meeting.

16.2    All items of the Agenda shall be discussed ad-seriatim unless Chairman decides it otherwise.

 

17.       Deferring of order of consideration of items on the Agenda

The Chairman shall have the power to defer any item or motion or give precedence to any item in the Agenda at his discretion.

18.       Decisions by majority vote

Each matter under consideration in the meetings shall be decided by a simple majority of votes of the members present by a voice vote, show of hands or under special circumstances, if so decided by the Vice-Chancellor by secret ballot. Any decision arrived at, shall not be vitiated simply because a vacancy has not been filled up or because a member has not been correctly appointed.

19.       Casting vote

If votes including that of the Chairman are equally divided, the Vice Chancellor shall have a casting vote in addition to the vote to be exercised by him/her as a member of the Academic Council.

20.       Record of proceedings

20.1    The secretary of the Academic Council shall maintain the record of proceedings of the meeting of the Academic Council and get it confirmed by the Vice-chancellor as the Chairman of the Academic Council, the proceedings so authenticated shall be circulated by the Secretary among all the members of the Academic Council as early as possible.

20.2    A member of the Academic Council shall be entitled to inspect, in the office during office hours, the proceedings of the Academic Council.

21.       Communication of decisions
21.1    After the authentication of proceedings, extracts of relevant paragraph with files shall be forwarded by the Registrar to the respective Section/Department or Bodies.

21.2    If the occasion so demands a copy of a particular paragraph of the proceedings of the Academic Council may be issued in advance, with the permission and approval of the Vice-Chancellor, for immediate necessary action.

21.3    Any previous decision of the Academic Council shall not ordinarily be reconsidered within three months of the decision in a subsequent meeting of the Academic Council without the special permission of the Vice-Chancellor or the at a request received in writing from more than half of the total members of the Academic Council.

22.       Delegation of power to take a decision in a case
The Academic Council may under special circumstances delegate its authority to special Committee or a Standing Committee or to the Vice chancellor to take decision on a particular issue when in the opinion of the Academic Council decision, can’t be taken in a meeting for want of any data for further information to be collected. The Academic Council in such a case may lay down the general line of policy on which the decision may be taken by the Special/Standing Committee or the Vice-Chancellor on the behalf of the Academic Council. Such a decision when taken shall be considered to be a regular decision of the Academic Council.

23.       Calling for additional information

23.1    The secretary of the Academic Council may call for any additional information from any Section or Department, which he may consider necessary for the completion of the cases before it is submitted to the Vice-Chancellor or the Academic Council for orders.

23.2    In all such matters, which are not provided for under these Rules, actions may be taken on the basis of previous conventions or with the approval of vice chancellor.

23.3    These Rules may be added to, changed or modified from time to time by the Academic Council.

24.       Tenure

The term of office of the members, elected / appointed or nominated shall commence from the first meeting of the Academic Council.

Subject to enhancement from time to time.

 

 

RULES & REGULATIONS REGARDING CODE OF ETHICS FOR THE STUDENTS, UNDERTAKING FOR THE STUDENTS OF

ABDUL WALI KHAN UNIVERSITY, MARDAN

AS PART OF ADMISSION ELIGIBILITY

A good university must aim at not only to impart Higher Education to the knowledge-thirsty youth, but also focus on personality building of the new generation to mould them into disciplined citizens good practicing Muslims and patriotic Pakistanis with balanced personalities and conscientious seeker of knowledge. Education becomes meaningless if it does not bring positive change in the behaviour, conduct and manners of an individual. The Abdul Wali Khan University, Mardan, realizing the importance of the matter, decided to devise ‘Students Conduct and Discipline Regulations’ to ensure socialization, character building, developing study and creative abilities in its students which, it is hoped, will be consequently helpful in creating an atmosphere conducive to education. Sanctity of the university is the prime objective that we never let slip from our fingers at any cost. 

In response to the Supreme Court of Pakistan's decision, start/ed obtaining an undertaking from each student his / her upon first admission, for non indulgence in politics. Accordingly thereafter it become a regular practice, in the universities of the country

 

CODE OF ETHICS FOR THE FACULTY

 Ye who believe! Fulfill (all) obligations

  • Ye who believe! Fear Allah and be with those who are true (in word and deed)
  • Allah doth command you to render back your trusts to those to whom they are due and when ye judge with justice, verily, how excellent is the teaching, which he giveth you! For Allah is He who heareth and seeth all things.

 

Sayings of the Holy Prophet (Peace be upon him)

  • Whoever sets foot from his house in search of knowledge is walking on the road of God.
  • Whoever honours a scholar honours me.
  • The passing away of a whole tribe is more tolerable than the death of one learned man.
  • Whoever follows a path in search of knowledge, God will guide him into a path leading into Heaven.
  • The most convincing and the most authoritative among you is he who has the best intellect.

 

The object of education and training in a civilized society is to build into the minds of youth, the knowledge, information, skills, attitudes, behaviours and a sense of appreciation and understanding in consonance with the highest ideals and traditions of their faith and national aspirations. The purpose can best be accomplished by devoted and dedicated teachers who show a high standard of disciplined, questing, critical and constructive intelligence in the discharge of their responsibilities and obligations.

A teacher is called upon to perform different roles at different times. He is alternately, a teacher, a researcher, an administrator, a guide, a mentor and an interpreter of knowledge and scholarship. This variety of roles needs not impair his effectiveness in any one of them. He must constantly develop greater and greater professional competence and embody in himself moral, social and intellectual temper, which he seeks to foster in his students. Thus, to the extent that the teacher can unify the experience gained in these various roles, he would be better equipped to function more effectively and productively.

In the University life the teacher has to deal with students, teachers, people in administration, parents and visitors. His success and respect depends upon his conduct and his method in dealing with these people. He is expected to maintain grace, decorum and dignity in all his dealings. Besides, he must discharge his professional duties effectively and honestly and should be able to handle difficult situations with wisdom, poise and confidence. It is, therefore, necessary that he should adopt a code of ethics, which should guide him in establishing him as a worthy and conscientious teacher.
A statement of the ethical concepts of the professional conduct for teachers has been spelled out in the following paragraphs. It is hoped that observance of these guidelines will not only motivate the work and performance of teachers but would also help and enhance the prestige of the teaching profession, as well as, earn greater public respect and recognition for teachers.

 

DEALING WITH TUB PUBLIC

The teaching profession occupies a unique position of public trust and confidence. It involves not only the individual teachers’ personal conduct and behavior but also reflects the interaction of the institution and the community. The teacher is accountable to the society and as such should adopt a friendly, co-operative and constructive approach when dealing with the public at-large. In discharging this responsibility effectively, the teacher should observe the following:

1.         Be kind, co-operative and considerate in his dealings with public and strive hard to fulfill all his obligations and responsibilities to the society.

2.         Project his image in public as a scholar, a guide, a forthright speaker and a protector of justice, and fair play.

3.         Conduct himself in a honourable, honest and righteous manner in all private and public affairs.

4.         Perform the duties of a good citizen and participate in community activities with the consideration to his obligations to the university and his students.

5          Advise the students and the public through a continuous involvement in research, study and acquisition of knowledge.

6.         Work hard to improve the education of the community and strengthen its moral, spiritual and intellectual life.

7.         Dissociate from those members of public who indulge in unethical practices.

8.         Refrain, from discussing confidential and official matters with unconcerned and unauthorized person.

DEALING WITH STUDENTS

 

The primary aim of the teaching profession is to guide the youth of the country in the pursuit of knowledge and skills and to prepare boys and girls who are learning to be citizens, to live and act more thoughtfully and with greater understanding in this increasingly complex civilization. The intimate strength of a nation lies in its social responsibility, economic stability and moral strength of the individual citizen. In realizing this aim the teacher should observe the following:
1.         Deal justly and impartially with students regardless of their physical, mental, emotional, economic, social, political or religious characteristics.

2.         Recognize the intellectual differences among students and seek to meet their individual needs and requirements.

3.         Encourage students to formulate and work for high individual goals in the development of their physical, intellectual, creative and spiritual endowments.

4.         Provide students with adequate, honest and dependenab1e information about their own abilities, progress and accomplishment in the light of their educational and vocational goals.

5.         Be responsive, appreciative, sympathetic and objective when dealing with the students. Try to solve their problems and difficulties as best and promptly as possible.

6.         Strive constantly for enforcing discipline amongst the students under his charge and persuade them not to take part in undesirable activities.

7.         Discourage students to make derogatory remarks about other students, teachers and the university administration.

8.         Abstain from pointing out the deficiencies of individual students in public or in a manner that embarrasses them or their parents and hurt their fee1ings.

DEALING WITH FELLOW TEACHERS

The teaching profession is distinguished from many other professions by the uniqueness and quality of the professional relationship among all teachers. An ideal institution is the. One in which the entire academic community is co-operating, collaborating and complementing in teaching, research and the advancement of knowledge. To achieve this objective the teachers should observe the following:

 

1.         Establish friendly relationship with fellow teachers and seek their co-operation and goodwill.

2.         Maintain active interest in teachers welfare and in building their good image in the public.

3.         Deal with other members of the profession in the manner as he himself would like to be treated.

4.         Be fair in all the recommendations and confidential reports that are given with regard to the work of other teachers.

5.         Speak constructively of other teachers and not injure the reputation of professional colleagues.

6.         Defend members of the teaching profession when they are unjustly attacked and criticized.

7.         Avoid ridiculing the fellow teachers and help promotion of all disciplines.

8.         Refrain from discrediting directly or indirectly other teachers or passing derogatory remarks about their person or work.

 


DEALING WITH PARENTS

 

The relationship between teachers and parents is an important aspect of the teaching-learning process. Parents are naturally keen and anxious about the right type of education and the moral uplift of their children. They expect a lot from the teachers. The teacher must, therefore, respond favorably in this connection and live upto their expectations and desires. He should maintain a continuous dialogue with them and assure them of 'his genuine interest in the welfare of their wards. In fulfilling these obligations the teacher should observe the following:         

1.         Establish contracts and seek co-operative relationship with the parents and keep them posted with the performance and conduct of their children.

2.         Provide parents with information that will serve the best interests of their children.

3.         Respect the basic responsibility of parents for their children and their interest in the welfare of their wards.

4.         Be kind, courteous, responsive and helpful when the parents seek guidance and advice about their children.

5.         Assist the parents in determining the genuine and legitimate needs and requirements of their wards in their academic as well as extra-curricular interests.

6.         Help increase the students’ confidence and respect in his own home and avoid, disparaging remarks, which might undermine that confidence and trust.

7.         Help whole-heartedly the parents in situations where their child has gone astray or is showing rebellious tendencies.

 

DEALING WITH THE ADMINISTRATION

 

The members of the teaching community have certain contractual rights and obligations with respect to their employment. Most of these are available in written documents such as rules, regulations, statutes and notifications of the institutions concerned and therefore need no further elaboration. The ethical duties of the teachers in employment are, however, to understand and fulfill his contractual responsibilities in letter 'and spirit and to serve the interests of his employer, namely, the university, in good faith and to the best of his ability and conscience. In maintaining this mutual trust and confidence the teacher should observe the following:

1.         Accept his obligations to the employing organization/university for maintaining a professional level of competence and service.
2.         Be loyal, willing and a diligent worker and manifest such competence and skill as were claimed on entering service in the university.

3.         Have a respectful regard for rules and regulations and by-laws of the university and other duly constituted professional bodies with which he has to deal during his university service.

4.         Be willing to learn and adopt new and improved methods of working and to accept training and re-training when required.

5.         Should not use information received by virtue of employment to the detriment of the university and its traditions.

6.         Accept no remuneration or compensation for any additional work except in accordance with the approved policies of the university.

7.         Should, not accept any illegal gratification, secret commission or illegal inducement of any kind.

8.         Refrain from taking part in any subversive activity against the State and the University or bring them into disrepute in the eyes of the public.

PROFESSIONAL OBLIGATIONS

 

The fundamental, concept of any profession is a dedicated service to the community and respect for the profession itself. The abiding impulse in every human being is to seek perfection in his own profession. Consequently, he feels obliged and committed to make his own contribution to the efficiency and general welfare of his profession. He likes to receive a great deal from his chosen profession in the form of job satisfaction even if the material reward for it falls short of his expectation. Teaching is the noblest of all professions and in order to preserve, promote and perpetuate it, the teacher should observe the following:

 

1.         Be honest and faithful to his duties and should not act in a manner derogatory to the honour, integrity and dignity of the teaching profession.

2.         Strive individually and collectively to enhance the prestige of the teaching profession and should not abuse his position or power.

3.         Avoid all types of behaviour as may be unbecoming of the role and position of a teacher in the university.

4.         Promote professional growth continuously by procedures such as study, research, travel and attendance of conferences, seminars and professional meetings.

5.         Make the teaching profession so attractive in ideals and practices that talented young people would prefer to enter into it.

6.         Engage in no gainful employment (other than his own duties) where the employment affects adversely his professional status or impairs his relation with the students, associates and the community.

7.         Respect the professional opinion and show keen interest in the well being of the teaching profession.

8.         Observe and fulfill faithfully all his professional obligations, duties and responsibilities as a teacher and as a professional colleague.


PERFORMANCE EVALUATION PROFORMA

 

N O T E:        This proforma has significant importance for development of your career. This has been designed to measure the achievements of a university teacher during year___________. You are advised to fill in the proforma carefully to enable the peers to review your performance during the year.

PART - A

(To be filled in by the teacher)

  1. Name                                    ______________________________________
  2. Father's Name                     ______________________________________
  3. Domicile                               ______________________________________
  4. Date of Birth                        Year_________ Month_______ Day________
  5. National Identity Card No. ______________________________________
  6. Passport No.                        ______________________________________
  7. University Identity Card No.            ______________________________________
  8. Size of Family                     Wife/Husband __________________________

                                                       Children ______________________________
Parents ________________________________

  1. Academic Qualifications   ______________________________________
  2. Training Received              ______________________________________
  3. Knowledge of Language  ______________________________________
  4. Hobbies                                ______________________________________

13.Date of Entry in                     _______________________________________
University Services            a)  Adhoc  _____________________________
b)  Regular_____________________________

14.First Appointment in             ______________________________________
the University                      a)  Adhoc  _____________________________
b)  Regular_____________________________

15.Posts held during the           ______________________________________
reporting period                  
16.Basic Pay Scale                    ______________________________________
17.Present Pay Scale                ______________________________________

 

 

PART-B

(To be filled in by the Teacher)

Achievements of the teacher in teaching, research and administration during the reporting period.

  1. What course(s) have you taught and at what level during the academic year?
      1. Have you been given teaching assignment during the reporting year?

 

 


      1. If yes, please provide the following information on a separate sheet:
        1. Title of the course              _______________________
        2. Level of the course                      _______________________
        3. Number of hours spent on the delivery of course(s) as indicated in the timetable.

 

        1. Actual number of lectures delivered in each course.

 

  1. Has this course been in the area of your experience?

 


If No, give reasons for choosing the course.

 

  1. Are you satisfied that you have been able to inculcate measurable abilities in students of this course(s)?

 

If yes, please indicate very broadly what measures have you used for this purpose.

  1. Have you given special attention to weak students in the course(s)?

 

If yes, how, and how may student shave benefited from your guidance and counseling.

  1. Do you conduct tutorials?

 

      1. If yes, how many and to what effect __________________
      2. Have the tutorials been helpful in improving the quality of education?

 

  1. Have you been using teaching aids in the course(s) that you have offered?
      1. If no, give reasons. _________________________________
      2. Have you provided a list and summary of your lecture(s) to your students?

 

  1. Have you taught from lecture notes, which are repeated from year to year?          

 
If No, give reasons.

RESEARCH
  1. Have you undertaken research as an individual during the reporting years?

 

If yes, please indicate the following on a separate sheet:

        1.  Area of research
        2. Publication with the names of journals
        3. National and international conferences/ seminars attended.
        4. Name of the conferences, the title of the papers read along with the abstract, if any.
  1.  Invitation to attend the conference or act as Chairman of a session.
  2.  Number of MSc/MPhil students to whom research guidance has been provided.
      1. Number of PhD students to whom research guidance has been provided.

 

      1. Research/professional consultancy, if any, ___________________
      2. Major achievements in research reports. _____________________

______________________________________________________

      1. Have you received research funding from national/ international agencies?

 

 

 


      1. If yes, please provide details on the following lines:­

 

        1. Title of research project

 


        1.  Name of the agency

 


        1.  Level of funding

 


PART - C

CONTRIBUTION TO INSTITUTIONAL DEVELOPMENT
(To be filled in by the Teacher)

  1. Have you served as a member, of institutional committees?

 

 If yes, list them and indicate the nature of work involved. _________________________________________________

  1. Have you made contribution to development of teaching and administration in the department?

 


      1.  If yes, please describe them briefly ______________________
      2. How many committee reports have you written during the year ___________.

 

  1. Have you been assigned responsibilities to look after extra curricular activities?

 
If yes, please describe them briefly,


  1. Have you served as head of the department or Dean of the faculty?

 



 
If yes, what contribution have you made in the development of the faculty. ________________________________________
  1. Have you made any contribution at the national or international level as a member of committee or board or otherwise?

 

If yes, please indicate the nature of the contribution, ______________________________________________________

  1. Any other contributions made

______________________________________________________

 

PART - D

(To be filled in by the Teacher)

  1. Do you consider yourself a disciplined member of the faculty?

 


 18)  Has there been an act of indiscipline involving yourself?

 

19)  Are you involved in any political party/activity?
 


20) Have you gone to the press without seeking the approval of the Competent Authority?
 


21)  Have you published general articles in newspaper?
 


If yes, please provide the list of articles. _________________

22)            a)         Do you take your classes regularly?
     

                  b)         Do you examine the students at designated intervals?

 

23) Do you use mechanism to get feedback about your teaching from the Students?
    

     If yes, please indicate how. _________________________

24) Have you faced difficulties in performance of your duties as a teacher,         researcher or administrator?


If yes, please specify. _____________________________

 

25) Have you made efforts to update your information in the subject?
 


If yes, please list the books and articles, reports you have read during the reporting period.
26) Are you a member of any social organization?
 

 


If yes, please specify. __________________________

27) Have you participated in any community work?
 

If yes, please specify. _____________________________

PART - E

(To be completed by the Chairman and the Dean)

For reporting on the performance of the teacher based on self­ assessment the Dean will constitute a committee consisting of the Chairman and two senior teachers of the Department.

6O% weightage will be given to teaching and research, (Part-B), 10% weightage will be given to administrative abilities, the remaining 30% will be counted towards improvement of capabilities, discipline, cooperation and community service, guidance and counselling.
The report of the Chairman will be spelled out in the following format:


a)

pen-picture, highlighting personal

10

 

20

 

30

 

qualities, attitudes, and devotion to

 

 

 

 

 

 

work of the teachers.

 

 

 

 

 

 

 

 

 

 

 

 

b)

Ability as a teacher

10

 

20

 

30

 

 

 

 

 

 

 

c)

Ability as a researcher or  research

5

 

5

 

7

 

Guide

 

 

 

 

 

 

 

 

 

 

 

 

d)

Ability as an administrator

10

 

20

 

30

 

 

 

 

 

 

 

e)

Overall performance

35-50

 

51-70

 

71-100

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHAIRMAN

Dean.  ____________________

40 – 50

 

51 – 70

 

71 – 100

  


 

71 – 100

 

51 – 70

 

40 – 50

 Vice Chancellor. ____________

 

Satisfactory   Good  Excellent

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RULES & REGULATIONS FOR THE
CONDUCT OF EXAMINATIONS

 

1.         Short title, commencement and application
     
1.1       These Rules shall be known as Rules for the conduct of examinations, framed under Section 30(e) Chapter V of Abdul Wali Khan University, Act, 2009.

1.2       These Rules shall come into force with immediate effect and shall be applicable to all students of the University.

2.         Examination Centre          

All examinations shall be held at such centers, as may be selected / approved by the Vice-Chancellor.

3.         Reappearing in the same Examination

No one, who has passed an Examination of this Uni­versity, shall be permitted to reappear in the same Exami­nation except as specially provided for in the Provisions for the Examination concerned.

4.         Appointment of Superintendent

The Superintendent of each Examination centre shall be appointed by the Vice Chancellor at least one month before the date fixed for the commencement of the Examinations or as soon as possible. Where necessary, the Controller of Examinations shall arrange for appointment of one or more Assistant Superintendents.

5.         The Duties of the Superintendent        

The rules relating to the duties of Superintendents of Examination canters, including directions to candidates may be altered by the Syndicate from time to time.

6.         Lost Answer Book

If a candidate’s Answer-book is lost after having been received by the Superintendent of the Examination Centre or by one of his Assistants, and if the candidate passes all other papers, he/she may be permitted to reappear in that one Paper on a date to be fixed by the Con­troller of Examinations and if he/she obtains passing marks in that Paper, he/she shall be deemed to have passed the Exami­nation. In the case of a dispute, as to whether the candi­date’s Answer-book was duly received or not, the Controller of examinations’ findings shall be final.
7.         Instruction to Candidates

Every day before the Examination begins, the Superintendent or the Deputy Superintendent, shall ask all the candidates to search their pockets, part with and deliver to him all books, papers or notes which they may have in their possession. These instructions will be repeated onto the late -comers also.
    
8.         Possession of Materials relating to the Subject of Examination

Any Candidate who fails to part with or is found to have in his possession or accessible to him, books, papers or notes (relating to the subject of the Examination paper), or is detected in giving assistance or using or attempting to use any other unfair means in connection with the Exami­nation, shall be reported to the Controller of Examinations for necessary action.

9.         Possession of Materials of possible Assistance in the Examinations

If a candidate is found as having in his possession or accessible to him / her books, papers or notes which might possibly be of assistance to him / her, shall be debarred from passing the Examination that year.
    
10.       Punishment for reprehensible conduct

A candidate appearing in an Examination, who makes himself / herself responsible for any of the categories of reprehensible conduct enumerated below, shall be liable to such punishment as, in his / her case, may be determined by the Syndicate in its discretion, according to the gravity of his misconduct on the recommendation of the Disciplinary Committee.

(a)    Giving or receiving assistance orcopying from any book, paper or memorandum or another candidate’s answer-book or allowing any other candidate to copy from his / her Answer book or using or attempting to use these or any other unfair means;
(b)    Deliberate arrangements to cheat in the Examination such as smuggling in another Answer-book, or impersonation or similar mis­conduct of a serious nature;

(c)     Obtaining admission to an Examination on a false representation made in his / her Application or Admission Form,

(d)    Using abusive or obscene language in his / her Answer-book;

(e)    Forging another person’s signature on his / her Ap­plication or Admission Form;

 

(f)     Refusing to obey the lawful order of the Supe­rintendent of the Examination centre in the Examination room or changing his/her seat or Roll Number Card with another candidate or creat­ing disturbance of any kind, whatsoever, during the Exami­nation or otherwise misbehaving in or around any Examination centre;

(g)    Being found in or around an Examination Centre in possession of firearms or anything ordinarily used as a weapon of offence;

(h)    Anyone helping the candidates.

11.       Change of Centre

No change of centre will ordinarily be permitted, but to obviate genuine hardship, candidates may be permitted to change Examination centers under the following rules:

(a)    The application for a change of centre (to be made on prescribed form) should come through the Head of the Institution who signed or coun­tersigned the candidate’s Admission Form.

(b)    If a change of centre is being asked for on the ground that the father or guardian of the candi­date has been transferred from his previous sta­tion, that fact should be certified by the Head of the Office in which the father or guardian was employed. If the father or guardian is not working in an office, the fact that he / she is moving out of his / her former station should be certified by a Gazetted Officer of the Government or by the Principal who signed the candidate's Admission Form, or by the Principal of an Affiliated College.

(c)     Where a candidate seeks to change his / her centre for reasons of ill-health, the application must be accompanied by a certificate signed by a Registered Medical Practitioner.

(d)    The fee payable for effecting a change of centre, whether from one station to another or within the same station, shall be Rs. 1,000/- (One Thousand Rupees). This fee shall not be refunded if the permission to change the Centre is not availed of by the candidate.

(e)    No fee shall be charged if a candidate is allotted by the University Office for want of accommodation or for some other reason a centre other than the one asked for by him/her in admission form.

(f)     The Vice Chancellor may relax hardship and authorize a change of centre in exceptional cases, not covered by these rules.

12.       Appointment of Amanuenses in Examination

12.1    An Amanuensis shall be allowed only if a candi­date suffers from a disability, which renders him/her unable to write normally, provided that the fact is duly certified by a Registered Medical Practitioner.

12.2    The amanuensis employed must be of a lower grade of education than the candidate and must not be attached to the institution to which the candidate belongs.

12.3    The Superintendent of the Examination centre shall choose a suitable Amanuensis. He/She shall submit report to this effect to the Controller of Examinations providing full particulars of the candidate and of the Amanuensis employed.

12.4    The Superintendent shall arrange for a suitable room for the candidate and also appoint a special Assistant Superintendent for invigilation.

12.5    The fee to be charged from candidates other than blind candidates shall be Rs. 500/- (Rupees Five Hundred). No fee will be charged from blind candidates.

13.       Appointment of Inspectors of Examination Centers

Appointment of the Inspectors shall be made for various examination centers during the course of examinations and a payment of T.A/D.A. and Inspection Fee (Rs. 100/- per day) will be allowed to them.
The local inspectors will be paid Rs. 250/- per day for inspection.

14.       Examinations leading to two separate Degrees       

            No candidate shall be allowed to appear in two University             Examinations leading to two separate degrees unless otherwise             specified in the University Regulations.

15.       A Candidate who fails in the Aggregate

A candidate who fails in the aggregate in any Univer­sity Examination, wherever such provision exists, shall for the purpose of admission/examination in the next higher class/examination, be deemed to have failed in one or more papers/subjects in which he/she opts only upto the number of papers/subjects which entitled him/her to appear in different examinations simultaneously and the option so exercised shall be final until he/she passes the examinations.

 

16.       Chances for passing an Examination

There will be no restriction of chances for passing any University Examination but those who fail to avail two consecutive chances will have to appear in the Examination as a whole in full subjects a fresh.

17.       The result of combined Examination

The result of the lower and higher examinations of a candidate, who has been allowed to take combined examinations of the University, will be declared except in case of the final examination where the result shall only be declared if the candidate passes the lower examination, otherwise the result of the final examination shall remain withheld till he/she passes the lower examination within the prescribed limit if any.

18.       Improvement in Division

18.1    A candidate who has passed the Bachelor’s Degree Examination in the third or second division of this University may be permitted to improve his/her division from 3rd to 2nd and 2nd to 1st by availing of one chance/opportunity as a private candidate. The candidate may

be allowed to improve the division in Part-II or Part-I & II together as a private candidate. Such a candidate if he/she improves his / her division shall be eligible to receive a new degree. The result of such a candidate will be declared only if he/she secures a second or a first class. Such candidate will have one chance to appear for improvement of division in the syllabus in vogue of the relevant examination, within two consecutive examinations.

18.2    In the case of MA / M.Sc, M.Com, MBA, B.Com Part-II Examinations, 3rd / 2nd divisioners will be allowed to improve their divisions. However, they will have to appear in the latest adopted syllabus as regular or private candidates. This concession will be allowed only once. In the case of the MA/M.Sc, the candidates will be required to appear in the Previous and Final Examinations both simultaneously or in the Final Examination only.

18.3    Improvement of marks/division BA/B.Sc and MA/M.Sc is                                             allowed;

(a)       Additional fee of Rs. 200/- shall be charged for, in one paper improvement.
(b)       Additional fee of Rs.500/- shall be charged from the students appearing in more   than one paper.
19.       Concession to blind Candidates of additional time 

Blind candidates will be given a concession of additional 45 minutes, for solving the question.

20.       Regulation relating to Grace Marks (Condonation Marks)

20.1    The benefit of grace marks / condonation marks up to one percent of the total number of marks allotted for an examination, subject to a maxi­mum of ten marks, previous / final separately and for BA / B.Sc / B.Com the benefit of grace marks will be a maximum of 05 marks (Part-I & Part-II) separately should be given to a candidate who, but for this benefit, would have failed in the examination. These marks may be distributed over the various units of passing. The benefit of fraction of marks should go to the candidate.

20.2   The benefit of grace marks / condonation marks of up to one percent of the total number of marks allotted for an examination, subject to a maximum of five marks, should be given to a candidate who, but for this benefit, would have been placed in a lower division in the examination. If a candidate desires not to avail of the concession of grace marks, he/she may be allowed to apply for withdrawal of such conces­sion within period of 30 (Thirty) days after the declaration of the result. This option once exercised by the candidate shall, however, be final. The grace marks shall be admissible in all the University Examinations except the M.Phil., Ph.D. and Medical Examinations.

21.       Presidential Awards

Presidential Awards of Rs. 3,000/-each will be given to ten (10) top division candidates every year in the following University (Annual) Examinations.

(a)       Bachelor of Laws.
(b)       Master of Arts.
(c)        Master of Sciences.
(d)       MBBS and others.

22.       Re-checking of Answer Books under Conventional System of Examinations

22.1    The candidate shall apply on the prescribed form for re-checking of his / her answer book within twenty-one days of the declaration of result giving full justification for re-checking. The candidate shall be required to pay a fee of Rs.300/- per paper.
22.2    Only those candidates shall be eligible to apply for re-checking who fail in the subject by not more than 5 marks. In genuine reasons, the Controller of Examinations may examined and recommend such cases for rechecking who fail in the subject by more than 05 marks.

22.3    The re-checking will be done in the presence of Vice­ Chancellor and Controller of Examinations by the Principal/Head of the Department concerned. The Principal/Head of the Department may cooperate, if necessary, a Faculty mem­ber who is a teacher of the subject.

22.4    The Principal/Head of the Department should satisfy himself that:

(a)       All questions have been marked
(b)       The total of marks allotted to individual questions are correct
(c)        The Answer-Book belongs to the candidate by comparing it with his/her handwriting in the admission form etc.
(d)       The marks allotted to the candidate are in conformity with the marking of the Examiner in other cases.

22.5    In case answer to question has been left unmarked or the marking of the script in the opinion of the Principal / Head of the department is at variance with the general standard of marking of the Examiner, the script will be referred back to the Examiner along with the comments of the Principal / Head of the Department for reconsideration whose decision shall be final and the result of the candidate may be revised in the light of the new awards with the approval of the Vice Chancellor. While forwarding script of the candidate to the Examiner the scripts of candidates on whom opinion of the Principal/Head of the department is based would also be forwarded to the Examiner for reference.
Note: 

i.          These rules shall repeal all previous decisions made so far on the subject.

ii.         Rechecking will not be allowed in case of practical, viva-voce, project, Thesis, etc.

  • The said rules are exclusively meant for Conventional (Annual) System of Examinations.

RULES & REGULATIONS PERTAINING TO THE CONVOCATION

These rules have been prepared under section 32(1) Chapter V of Abdul Wali Khan University, Act, 2009 and shall come into force with immediate effect.

1.         Convocation shall be of two kinds

(a)       Ordinary Convocation: It is held for conferring the degrees of a particular year or years, or if there was no convocation in the previous years, for those who have, under prescribed conditions, pursued a course of study, and passed examinations of the University.

(b)       Special Convocation: It is held for conferring honorary degrees, in the prescribed manner, on eminent person or persons.

2.         Chancellor

The Chancellor shall, when present, preside over the Convocation of the University.

3.         Pro Chancellor

The Pro Chancellor shall, in the absence of the Chancellor, preside over the Convocation of the University.

4.         Vice Chancellor

The Vice Chancellor shall, in the absence of the Chancellor / Pro Chancellor, preside over Convocation of the University.

5.         Notification of Convocation

5.1       The date of every Convocation shall be fixed by the Chancellor on recommendations of the Vice Chancellor. As soon as the date for Convocation is fixed, the Registrar shall notify all graduates entitled to receive their degrees at the Convocation, through the press and notices sent to the candidates known addresses under certificate of posting.

5.2       The Registrar shall, likewise, notify all members of the Syndicate, the Academic Council and the Faculties by means of a circular, giving the time, date and venue of the Convocation.

 

 

5.3       Graduates receiving degrees at the Convocation in accordance with the Regulations for admission to degrees shall make their own arrangements for the academic costumes prescribed for the degrees in question.

5.4       Similarly, all Deans and other Officers presenting themselves at the Convocation shall wear the academic costume to which they are entitled.

5.5       No graduate shall be admitted to Convocation unless and until he / she is in the proper academic costume.

6.         Ordinary Convocation

The procedure at any ordinary Convocation shall be as follows: -

(a)       The members of the University and the graduates, who are to receive their degrees shall assemble at the place and time notified to them by the Registrar.

(b)       Entry of graduates to the Convocation Hall or Enclosure may be closed half an hour before the time of the commencement of the Convocation.

(c)        The candidates to be admitted to the Degree shall be presented by the Dean of the Faculty or Chairman of the Department concerned or, in the absence of the Dean, or the Chairman, by a person nominated by the Vice Chancellor.

7.         Special Convocation

7.1       Special Convocation may be held for conferment of Degree honorary caused on eminent persons deserving such degrees,

7.2       The persons to be admitted to such degrees shall be presented by the Registrar, or in his / her absence, by a person nominated by the Vice Chancellor

8.         Procedure

8.1       At the appointed time a procession will be formed and it will enter the Convocation Hall or Enclosure in the Following order: -

(a)       Controller of Examination
(b)       The Registrar
(c)        Members of the Academic Council
(d)       Members of the Syndicate
(e)       The Guest of Honour
(f)        The Vice Chancellor

(g)       The Pro Chancellor
(h)       The Chancellor

8.2       All those present in the Auditorium shall rise from their seats, when Chancellor / Pro Chancellor / Vice Chancellor, the Guest of Honour, if any, and the person invited to deliver the degree, arrive.
8.3  The Public shall resume their seats when the Chancellor / Pro Chancellor / Vice Chancellor and the Guest of Honour resume their seats.

8.4       The Chancellor / Pro Chancellor / Vice Chancellor, shall at the request of the Registrar, declare the convocation open.
­
8.5  The proceeding of convocation shall begin with recitation from The Holy QURAN.
9.         Annual Report of the Vice Chancellor

The Vice Chancellor shall present a brief report regarding achievement of the University during the last academic year and its future plans.

10.       Honorary Degrees
After the Annual Report the honorary degrees if any, shall be conferred in the prescribed manner on the eminent person / persons deserving such degrees in accordance with the decision of the Syndicate under the relevant clause and sub section of Abdul Wali Khan University, Act 2009.
11.       Procedure for the conferment of Honorary Degrees

11.1    The Registrar shall read the citation regarding the recipient of the degree and read out the relevant resolution of the Syndicate.

11.2    The Registrar shall read out the name of the recipient of the degree, who shall walk forward to the Chancellor / Pro Chancellor / Vice Chancellor.

11.3    The Chancellor / Pro Chancellor / Vice Chancellor, shall confer the honorary degree in the following words:

11.4    In accordance with the resolution of the Syndicate and by virtue of authority vested in me as Chancellor / Pro Chancellor / Vice Chancellor, of this University. “I admit you to the degree of Doctor of the Sciences / Laws, honorary caused and in token therefore, I present to you this degree, and authorize you to wear the robes ordained as the insignia of this degree”.

11.5    The recipient of the degree shall thereupon be robed in the prescribed costume and resume his seat.

11.6    When the honorary degree, if any, has been conferred the Chancellor / Pro Chancellor / Vice Chancellor shall say to the Registrar:
"Let the degree conferred be now proclaimed".

11.7    The Registrar shall thereupon read out the record of the degree as follows:

"We the Chancellor / Pro Chancellor / Vice Chancellor, and members of Syndicate and the academic council of Abdul Wali Khan University, do hereby proclaim and make known that we have admitted Mr. / Miss / Mrs. ______________ To the Degree of Doctor of Sciences / Laws Honorary cause”.

12.       Conferment of degrees other than Honorary Degrees

The candidates for the Degrees shall be presented to the Chancellor / Pro Chancellor / Vice Chancellor, by the Dean of the Faculties or Chairman of the concerned department in convenient batches.
Provided that in the absence of Dean or Chairman of the Department a person nominated by the Vice Chancellor shall present the recipients of Degrees.

13.       Procedure for the conferment of degrees

The Following order shall be observed in the conferment of the degrees:-

(a)       Candidates for Degrees of D.Sc. or D.Lit.
(b)       Candidates for the Degrees of Ph.D.
(c)        Candidates for the Degrees of Master of Philosophy,
(d)       Candidates for the Degrees of Master of Sciences, Master of Business Administration, Master of Arts, MBBS and such other degrees as may be approved from time to time. The Chancellor / Pro Chancellor / Vice Chancellor will say:
“Let the Candidates now be presented”

(e)       The Dean shall request the Chancellor / Pro Chancellor / Vice Chancellor, as under:

”Mr. Chancellor / Pro Chancellor / Vice Chancellor, I present to you this candidate / these candidates, who has / have been certified after examination / who has / have under prescribed condition carried on independent research to be duly qualified to receive the Degree of ________________”

(f)        The Chancellor, Pro Chancellor, Vice Chancellor, shall confer the Degree in the following words:

“By virtue of the authority vested in me as Chancellor / Pro Chancellor / Vice Chancellor, of this University I admit you to the Degree of Doctor of Sciences/Doctor of Philosophy/ Master of Sciences / Master of Business Administration / Master of Arts and in token thereof I present to you this degree and authorize you to wear the robes ordained as the insignia of this Degree”

(g)       The Candidates after receiving their degrees shall resume their seats.

(h)       When all graduates will have been presented, the Registrar shall read out the list of the graduates, who are not present, and, who have requested and paid the fees for conferment of the Degree in absentia and shall request the Chancellor / Vice Chancellor, as under:

“Mr. Chancellor / Pro Chancellor/ Vice Chancellor, I request that candidates, who have been certified after examination / who have under prescribed conditions carried on independent research to be duly qualified to receive the Degree of________”

(i)         In admitting the candidates to the Degrees, in absentia, the Chancellor / Pro- Chancellor / Vice- Chancellor, shall simply say:

“By virtue of the authority vested in me as Chancellor, / Pro Chancellor / Vice Chancellor of this University I admit them all, in absentia, to the degrees to which they are entitled”. The Scroll shall then be presented to the Chancellor / Pro Chancellor / Vice Chancellor, who shall affix his signature to it”.

14.       Prizes, Medals and other Distinctions

14.1    The Registrar shall then present the persons, who since the date of the last annual Convocation have earned distinctions by gaining medals, if any.

14.2    The formula for the presentation of medals, prizes and other distinctions shall be as follows:

“Mr. Chancellor / Pro Chancellor / Vice Chancellor, I present to you…………who has been awarded …………………………for the year ………………. for original contribution for the advancement of Science”.

14.3    The Chancellor / Pro Chancellor / Vice Chancellor shall then award the prize medal or other Distinction.

14.4    The candidate shall receive the Prize, Medal or other Distinction from the Chancellor / Pro Chancellor / Vice Chancellor, and resume his / her seat.

15.       Convocation Address

After the distribution of prizes and medal, Mr. Chancellor / Pro Chancellor / Vice Chancellor, or the Guests of Honour, on request, shall address the Convocation.

16.       Closure of the Convocation

16.1    The Convocation will come to an end when the Chancellor / Pro Chancellor / Vice Chancellor, or the Guest of Honour, conclude his address.

16.2    At the request of the Registrar, the Chancellor / Pro Chancellor / Vice Chancellor, shall declare the Convocation closed.

 17.      Departure of the Chancellor / Pro Chancellor / Vice Chancellor, the Guest of Honour.

The departure of the Chancellor / Pro Chancellor / Vice Chancellor, or the Guest of Honour, if any, shall be conducted out of the auditorium in a procession by member of the Syndicate and the academic council, the Registrar and the Controller of Examinations. When the Chancellor / Pro Chancellor / Vice Chancellor, and the Guest of Honour leave, all present in the auditorium will stand up and will remain standing till the procession has left.

 18.      Admission to Degrees

18.1    The Vice Chancellor shall from time to time report to the Syndicate the names of all persons, who have passed the examination required for the various degrees of the University and having fulfilled other conditions have become, eligible for admission to those degrees or the persons, who are to be admitted to the degrees on account of their independent research under the prescribed conditions, and have qualified under the regulations for admission to such degrees. When Syndicate has sanctioned the admission of any such persons to any degree, he / she shall be entitled to be admitted to that degree. The following persons shall be admitted to their various degrees at the convocation:

18.2    (i)         Person / persons to whom honorary degree is / are      conferred on prescribed conditions carried on independent          research to be duly qualified to receive the honorary        degree.

(ii)        Person / persons to whom degree is / are conferred after the fulfilment of prescribed requirements of Abdul Wali Khan University, Mardan.

18.3    Persons who have qualified the examination or person / persons who has / have carried on independent research under prescribed condition.
18.4    Persons who are qualified to be admitted to the following degrees:

  • D.Sc or D.Lit.
  • Ph.D
  • MS / MD
  • M.Phil
  • MA / M.Sc / B.S (Hons) / M.Com / B.Ed / M.Ed / Laws
  • Any other degree prescribed by the authorities.

     
19.       The degrees may be conferred on the candidates concerned as provided under clause 18 above at an annual or special convocation of the University or at the convocations held in the affiliated college, which sent up the candidate for the examinations.

20.       The graduates who do not obtain their degrees at the convocations shall apply to the Vice Chancellor through the Dean of the Faculty / Chairman of the Department / Principal of the college concerned for obtaining such degrees in absentia.

The degree will also be released to student before Convocation in special cases on payment of prescribed fee.

 21.      The dates of declaration of the results will be entered in the degree awarded by the University whether conferred in the Convocation held by the University or in Absentia to the candidates.

22.       All the Constituent and Affiliated Colleges / Institutes are entitled to hold their own Convocation.

 

 

 

 

 

RULES & REGULATIONS RELATING TO THE

DUTIES OF SUPERINTENDENTS.

 

1.         Short title, commencement and application

1.1       These Rules shall be known as Rules relating to the duties of Superintendents, framed under Section 30(e) Chapter V of Abdul Wali Khan University, Act, 2009.

1.2       These Rules shall come into force with immediate effect and shall be applicable to all Superintendents conducting the examinations.

2.         Safe Custody of Question Papers

The Centre Superintendent shall be responsible for safe Custody of Question Papers from the time of taking delivery of sealed packets. He / She shall keep them in his PERSONAL custody and make sure that no one else possesses a duplicate key of the place where they are kept.

3.         Superintendent’s Residence

The Superintendent shall, in no case, reside in a students Hostel or in the house of the examinee. Suitable arrangements for residence, in view of safe custody of question papers, should be made before hand.

4.         Opening of the packet

4.1       The Superintendent shall open the packet containing sealed Question Papers Envelopes only a day before the commencement of an examination in the presence of two witnesses. One of the witnesses must invariably be the Deputy Superintendent, if one has been appointed; the other should preferably be one of the Assistant superintendent. If no one from the Supervisory staff is available then two persons of known respectability may witness the opening of the packet.

4.2      The Superintendent and the witnesses shall carefully examine the seals on the outer cover containing sealed Question Paper Envelopes and if found in proper condition, with seals un-damaged, un-tampered, with the following certificate signed by the Superintendent and the two witnesses shall be sent to the Controller of Examinations on the same day:

“We, the undersigned, hereby certify that the sealed parcel containing question papers for the          ………………… Examination of the…….…… Centre has been examined by us and found to be in proper condition and has been opened in our presence.

1.    Name & Sign.   ___________________________________

2.    Name & Sign.   ___________________________________”

4.3       If the cover containing question paper envelopes appears to have been tampered with, the contents should be removed without breaking the seals and the empty cover sent immediately to the Controller of Examinations along with a detailed report.

5.         Scrutiny of envelopes containing question papers

5.1       The Centre Superintendent shall scrutinize the sealed envelopes indicating subject, paper, number of copies, etc. and shall: -­

(a)       Check the total number of envelopes.

(b)       Compare the subjects indicated on the envelopes with the Date Sheet and Centre Statement in order to make sure that question papers for a   particular subject are not missing.

(c)        Ascertain that the number of copies of Question Papers for various subjects is sufficient for the centre.

(d)       See that the seals have not been damaged in transit.

5.2      The Centre Superintendent shall report any discrepancy materially affecting the conduct of examinations at the centre to Controller of Examinations IMMEDIATELY by Telephone, Express, Telegram or by some other means.

5.3       The Superintendent shall submit the following certificates countersigned by two witnesses in regard to Scrutiny of envelopes containing Question Papers:

“The packet containing…………………… envelopes of question papers was opened in presence of the undersigned today. The contents were correct according to the Date Sheet and Centre Statement. The envelopes did not appear to be tampered with. The envelopes NOTED BELOW were damaged in transit and have been securely enclosed immediately in another cover, which has been sealed by a seal in the possession of the Deputy Superintendent.

1.    Name & Sign.   ___________________________________

2.    Name & Sign.   ___________________________________”

6.         Opening of question paper envelopes

6.1       The Superintendent shall open each envelope containing question papers in the Examination Hall on the date and hour fixed for examination in a subject in the presence of two witnesses after verifying the subject by a reference to the date sheet and carefully examining the condition of the envelope and the seals. If the envelope is found in proper condition the Superintendent shall open with a pen-knife the flap side of the envelope leaving the seals intact for inspection.

6.2       The Opening certificate, printed on the flap side of the question paper envelopes, shall be signed by the Superintendent and countersigned by two witnesses.

6.3       The empty envelopes should be carefully preserved and, after the termination of the examination, sent to the Controller of Examinations along with the balance of question papers.

6.4       Before opening an envelope containing question papers, the Superintendent should ascertain if candidates are present for that particular paper. If no candidate is present, the envelope should not be opened but sent to Controller of Examinations (by name) with a forwarding letter.

6.5       The Superintendent shall, before distributing the papers to candidates, ensure that the envelope opened by him contains the paper indicated on the envelope and mentioned in the Date Sheet. In case of a discrepancy, instructions should be promptly sought from the Controller of Examinations.

7.         Penalty for opening a wrong envelope

No honorarium will be paid to a Superintendent who, through an oversight, opens a packet containing question papers meant for some other day. The Deputy Superintendent and the Assistant Superintendents, who have acted as witnesses for opening the envelopes, shall not be paid any remuneration. The matter shall be referred to the Vice-Chancellor for such other action as may be deemed necessary.

 

8.         Dispatch of question papers to the University

The Centre Superintendent shall forward a copy of the question paper to the University along with the answer books of candidates.
9.         Misprints of question papers

The Centre Superintendent shall immediately intimate to the Controller of Examinations any misprint or ambiguity in a question paper.

10.       Prevention of leakage of question papers in a Centre

To prevent the possibility of leakage of questions in any subject at the Centre before time:

(a)       No person, including menial staff, be allowed to leave the examination hall till the expiry of half an hour after the commencement of the examination.

(b)       No copy of the question paper should be allowed to go out of the hall before the expiry of half of the time.

(c)        No candidate should be permitted to leave the examination hall until half of the time is over.

(d)       Candidates leaving the examination hall before the expiry of half the time should not be allowed to take their question papers with them. The Centre Superintendent should neither allow any member of the Supervisory staff to read a question paper nor keep it in his / her possession.

(e)       The Superintendent should keep spare copies of question papers after distribution IN SAFE CUSTODY AND NOT LYING OPEN ON THE TABLE.

(f)        The Superintendent should not give the question papers to any one but return the balance to the University Office. Needless to say, Inspectors of Examination centers shall invariably check the balance of question papers.

11.       Admission of Candidates

11.1    The Superintendent shall tally particulars of candidates appearing at the Centre with the list (Centre Statement) showing names of candidates, optional subjects offered and total number of candidates appearing for various subjects in the examination. The Superintendent shall not allow any candidate to appear in the examinations whose name does not exist in the confidential list of candidates for that Centre or about whom he has no directions from the Controller of Examinations.

11.2    If, at a place, when there are more than one centers of Examination, a candidate presents himself for examination at a centre not allotted to him / her originally, the Superintendent shall, if there is sufficient time, direct the candidate to go to the Centre originally allotted to him / her If, however, there is not sufficient time the Superintendent may allow the candidate to take the examination at his / her centre for that day only and should report the case to the Controller of Examinations. He / She should also inform the Superintendent of the Centre to which the candidate originally belongs.

11.3    The Centre Superintendent shall collect the Roll Number Slips issued to candidate as authority for admission to the Examination Centre for onward delivery to the Controller of Examinations after the termination of the Examination.

11.4    If a candidate fails to produce the Roll Number Slip on demand, he / she should be allowed to take the examination provisionally, provided his name exists in the attendance list and should be asked to obtain a duplicate Roll Number Slip from the University on payment of a fee of Rs. 100/-. This measure is necessary to check impersonation. The confirmation in case of candidate admitted provisionally should be obtained from the Controller of Examinations by Express, Telegram or Phone. The following

 

 

certificate, signed by the candidate and countersigned by the Superintendent, should be obtained from him:

“I………………………………………………………………….…Son / daughter of…………………………………………………………… being a candidate listed under Roll No……… for the       ……..………………… Examination 20…… do hereby declare that in the absence of any authority issued on behalf of Abdul Wali Khan University, Mardan by its Controller of Examinations I have solicited the favour of appearing at the Centre named below at my own risk and responsibility and that the University or any member of its supervising staff incurs no liability whatsoever by permitting me to take my examination at his centre. I will further abide by the orders of the University whose decision shall be final.

1.    Name & Sign.   ___________________________________”.

 

12.       Stray Answer Books

Answer books of candidates having no identity may be treated as stray answer books and should be sent separately under Registered parcel post to the Controller of Examinations (by name) under double cover, the inner cover to be labeled as under:­

STRAY ANSWER BOOKS_____Subject______________________________

Paper________________________Examination_________________________

Roll No’s__________________Center_________________________________

Reason in brief____________________________________________________

13.       Discrepancy in the subject offered

The Centre Superintendent shall not allow any candidate under normal conditions to appear in the subject other than that shown against his name in the confidential list of candidates. If, however, a candidate insists on appearing in a subject not shown in the confidential list, the Superintendent shall allow him / her to appear provisionally in subject of his claim and send intimation to this effect to the Deputy Controller of Examinations by registered post.

14.       Timings of examination

14.1    The Centre Superintendent shall open doors of Examination Hall each day half an hour before the time specified for distribution of question papers. Candidates must be admitted to the Examination Hall before the time fixed for commencement of the Examination.

14.2    No candidate shall be admitted to the Examination Hall for any reason, admitted, whatsoever, after commencement of Examination.

14.3    The Centre Superintendent shall submit to the Controller of Examinations a list of candidates who were not admitted to the Examination Hall with reasons thereof.

15.       Seating arrangement

The Centre Superintendent shall make satisfactory seating arrangements a day before the commencement of the examination. Candidates shall be seated in such a manner as to render any inter-communication impossible. Candidates belonging to the same institution must be seated well apart and candidates of the institution where the examination is being held must be seated in Main Hall under direct supervision of the Superintendent.

16.       Roll Numbers and Photographs

The Centre Superintendent shall write the Roll Number of each candidate with white chalk on each table so that the candidate may easily find his seat. He / She shall also fix photograph of each candidate on the table, if supplied by the University.

17.       Plan of the Examination Hall

The Centre Superintendent shall arrange for getting a plan of the Examination Hall typed showing the seating arrangements as well as the direction in which the candidates are required to face. A copy of the plan should be pasted at a conspicuous place outside the Examination Hall a day before the commencement of the Examination. After the termination of the examination, a copy of the seating plan shall be sent to the Deputy Controller of Examinations.

18.       Pardah arrangement for Female Candidates

In a Combined Centre for Male & Female candidates’ adequate arrangements for examining both the candidates separately should be made in conformity with the norms of the area in which the Examination Centre is located.

19.       Bathroom arrangements

The Superintendent should be particularly careful about making arrangements for urinals and latrines for the use of candidates. A commode and a pot might be placed in a suitable place, near the examination hall, if there is no latrine or urinal nearby. The Superintendent should see that one of the Assistant Superintendents always accompanies the candidates wishing to make use of the urinal or latrine while the examination is going on. To prevent any possibility of use of unfair means, the urinals or the latrine must be inspected each time before and after a candidate uses it.

20.       Identification sheet

Each candidate shall be required to affix his/her specimen signature and also to write his/her Roll Number and Serial Number of his Answer Book on the Identification Sheet provided for the purpose. The signatures in the Identification sheet should be compared with the signatures of candidates on their Roll Number Slips. If there is any discrepancy, the matter should be reported to the Controller of Examinations along with candidate’s explanation. His/Her answer books should be sent as “Stray Answer Books” to the Controller of Examinations (by name). The Identification sheet should be sent to the Deputy Controller of Examinations after the termination of the examination.

21.       Ink

No ink will be supplied to candidates by the University. The Superintendent shall not allow any candidate to use any ink other than blue/black ink.

22.       Blank Answer Books

22.1    The Superintendent shall not give more than one answer book to a candidate in one paper under any circumstances. Continuation sheets should invariably be provided in case the answer-book supplied has finished. Candidates should be asked to write on the title page of the answer-book the Serial No. and the total No. of continuation sheets attached and the Assistant Superintendent concerned should, in the presence of the candidate, verify this statement when receiving the answer-books otherwise the responsibility of loss, if any, would be that of the Assistant Superintendent.

22.2    The thread for stitching should be supplied by the Superintendent. It should be white, durable and soft. To avoid detachment, candidates should be asked to stitch the Continuation Sheets inside the cover of their answer-books. Assistant Superintendent should be instructed to see that the blank continuation sheets supplied to candidates are stitched immediately.

22.3    The Superintendent should keep a regular record of the blank answer-books utilized every day in every paper and should strike balances per session. The prescribed form should be submitted to the Deputy Controller of Examinations duly filled in, along with Superintendent’s bill after the termination of the Examination.

22.4    The Superintendent shall be responsible for safe custody of blank answer-books. He / She should make sure that he / she has received all the bundles sent by the University and that they are intact.

23.       Filling up of memos

Memos must be filled in correctly giving all details in full for each paper. Roll Nos. of candidates whose answer-books are dispatched must tally with those given on the answer-books as well as in the attendance list of candidates supplied by the University. Roll Numbers of candidates present as well as absent must be correctly mentioned in the Memo.

24.       Answer Books Bearing Wrong Roll Number

24.1    Candidates sometimes either, through carelessness or inadvertence, omit or write wrong Roll Numbers on the Answer-books. Such an omission or mistake when neglected by the Superintendent, involves serious, complications in the University. To avoid this, the Superintendent must take special care to tally the Roll Numbers written on the answer-books with those given in the Attendance List of candidates. When an answer-book with a wrong Roll Number is discovered in course of this comparison or otherwise, the Superintendent should send the answer-book to the Controller of Examinations (by name) with an explanatory note. He / She should make no correction himself / herself.

24.2    In case of two answer-books bearing the same Roll Number, the Superintendent should obtain explanation from the candidates and send the case to the Controller of Examinations as an Unfair Means case (by name).

24.3    The Superintendent should also ask the candidate to be particularly careful in writing their Roll Numbers correctly and legibly on the answer-books. Attention of Assistant Superintendent should also be drawn to the relevant instructions in this book under the heading “Duties of Assistant Superintendent”.

24.4    The Superintendent should warn the candidates that in all examinations, Roll numbers should only be written on the perforated portion of the cover of the answer-book and nowhere else otherwise they are liable to be disqualified.

24.5    All answer books should be dispatched to the Controller of Examinations (by name).

24.6    Every answer book supplied to a Candidate must be signed as under:

(a)       The signature shall be affixed by the Superintendent or the Deputy Superintendent on the perforated portion of the cover of the answer-book only.
(b)       Answer-book should, IN NO CASE BE SIGNED OR STAMPED BEFORE ISSUANCE. They must be signed during the course of the examination. Serious notice shall be taken in case of omission of this instruction.
25.       Illness of a Candidate in the Examination Hall

25.1    In case a candidate falls ill in the Examination Hall, the superintendent may send him/her to a qualified Doctor for treatment, if the candidate so desires.

25.2    The Doctor's fee in all such cases shall be paid by the candidate concerned and not by the University.

26.       Amanuensis

Superintendents are not allowed to sanction amanuensis under any circumstances. Candidates are required to contact the Controller of Examinations for which proper procedure has to be completed before the commencement of Examination.

27.       Collection of Answer Books

27.1    Immediately after the expiry of time allotted for a paper the answer-books should be carefully collected and the examination hall cleared of all candidates. Under no circumstances should the candidates be asked by the Superintendent to leave their answer-books on the tables.

27.2    The Superintendent should instruct the candidates that they are not to leave the examination hall without handing over the answer-books to the Assistant Superintendent of their section. The candidates should remain in their seats and not to leave places until the answer-books have been collected by the Assistant Superintendent concerned. The Assistant Superintendent should then arrange the answer-books of his section serially and hand them over to the Superintendent or the Deputy Superintendent. Absentee slips in lieu of the answer-books of absentees must be inserted in their proper place in the serially arranged bundle.

27.3    Assistant Superintendent should see that a candidate who does not attempt even any part of the question paper, nevertheless submit an answer-book bearing his Roll Number and other particulars required on the title page. Such answer books should be super-scribed “Not attempted” in the handwriting of the Superintendent without initials.

28.       Dispatch of Answer Books

All the answer-books received each day shall be arranged serially, securely tied, packed in cloth, sealed and "dispatched to the Controller of Examinations (by name). Unless instructed otherwise, in case of an afternoon paper when it is not possible to dispatch the packet on the same day the seal of the Deputy Superintendent should be used. In case the Deputy Superintendent has no seal of his own, the packet may be sealed with the seal of the Superintendent but the seal must remain in the custody of the Deputy Superintendent.

29.       Memo for the Controller of Examinations

In all examinations the Memo for the Controller of Examinations must be packed inside the packet along with the answer-books.

30.       Attendance Charts

The Attendance Charts duly filled in should be dispatched to the Deputy Controller of Examinations after the termination of the examination.

31.       Packing of Answer Books

When answer-books are sent by registered post, the Superintendent should see that they are packed either in cloth-lined envelopes or in cloth cover. Paper envelopes should in no case, be used for this purpose

32.       Mode of Dispatch of Answer Books

32.1    All packets of Answer Books shall be sent by Registered post by name to the Controller of Examinations.

32.2    If the seal on the packet of Answer Books is in the possession of the Deputy Superintendent, the packet should be dispatched by the Superintendent, otherwise by the Deputy Superintendent.

32.3    Examination Centers located at places of hardships, such as Chitral, shall be dispatched by Cargo Service.

32.4    Answer Books for multiple papers falling on the same day of the Examination are separately packed but shall be dispatched as a single packet.

33.       Directions for Candidates
           
A copy of the rules/regulations for the direction of candidates in a poster form supplied by the University shall be pasted outside the examination hall.
34.       Unfair Means

34.1    Instructions to be read out by the Superintendent every day before the commencement of the Examination.

34.2    Everyday before the examination begins; the Superintendent shall read out the following instructions for warning the candidates.

34.3    Candidates should search their pockets and deliver to the Superintendent all papers, books or notes, which they may have in their possession.
34.4    Candidates should not disclose their identity or make any kind of peculiar marks in the answer-books.

34.5    Candidates should not write their names, the name of their Centre, College or District. The Private candidates should not write that they are appearing as such.

34.6    Candidates should use fictitious names like A, B, C, or X, Y, Z if they have been asked to write a letter.

34.7    Any infringement of this rule shall be dealt with under Unfair Means Regulations.

34.8    The Centre Superintendent shall forward to the Deputy Controller of Examinations, on the termination of an examination, a declaration signed by him / her and witnessed by Deputy Superintendent to the effect that he / she did read out the instructions to the candidates, and called upon them to surrender all papers, books or notes in their possession.

35.       Misbehavior of a Candidate in or around the Examination Hall

35.1    Any candidate who refuses to obey the Superintendent or misbehaves in oraround the examination hall shall be liable to disqualification for one year or two years or a longer period in accordance with the Act of the University.

35.2    The Superintendent shall report without delay each case in detail with evidence and explanation of the candidate concerned.
36.       Possession of weapons inside the Hall

              Candidates found in possession of fire arms or anything capable of being used as a weapon of offence in or around any examination hall, shall be liable to expulsion from the hall and disqualification of ranging between one and two years.
37.       Explanation of the candidates using Unfair Means

37.1    When the Superintendent takes action against candidates using or attempting to use Unfair Means, he / she should invariably get it attested by the two members of his supervisory staff.

37.2    The Superintendent has the right of asking the candidates to leave the examination hall when he / she suspect the candidate of using unfair means. He / She, however, cannot prevent the candidate from taking the examination in subsequent papers.

37.3    When a candidate is detected using unfair means, the Superintendent should take care that his report is always full and complete in every respect and includes all the known facts and relevant circumstances of the case and other evidences. Each unfair means case must be submitted with a separate report.

37.4    While submitting a copy of the seating plan along with the unfair means case of any candidate, the Superintendent, should show by an arrow which way the candidate was facing.

37.5    The Superintendent should submit his report on the prescribed form and send itto the Controller of Examinations (by name) along with the answer-books of the candidate.

38.       Removal of Officials

If any unfair means case remains undetected in a Centre and is brought to the notice of the Controller of Examinations by the Examiner, all or any of the officials concerned i.e., the Superintendent, the Deputy Superintendent or the Assistant Superintendents may be disqualified for the future University Examinations.

39.       Supervisory Staff

Supervisory staff at a centre in addition to the Superintendent will be as follows:

(a)       Deputy Superintendent.
(b)       Assistant Superintendent.
40.       Deputy Superintendent

40.1    One Deputy Superintendent shall be appointed at each centre of examination in addition to the required number of Assistant Superintendents.

40.2    If the number of candidates appearing at a centre is ten or less, the Superintendent and the Deputy Superintendent will supervise without the assistance of another Assistant Superintendent.

41.       Assistant Superintendent

41.1    If the number of candidates is ten or less, no Assistant Superintendent shall be appointed.

41.2    One Assistant Superintendent for candidates exceeding 10 but not exceeding 40 will be allowed, for number above 40 but not above 80, two Assistant Superintendents and for 80 but not above 120, three Assistant Superintendents will be allowed and so on.

41.3    Out of the usual quota of Assistant Superintendents permissible under the rules, one of the supervisors is to be appointed by the Superintendent to do the clerical work at a centre of examination.

41.4    The rule (one Assistant Superintendent for every forty candidates) applies to each hall or room used as a centre and not to the centre a whole. The number of rooms used and the number of candidates seated in each room must invariably be stated in the Assistant Superintendents’ bill against each date. No extra Assistant Superintendent will be sanctioned except in extremely exceptional cases where the previous sanction of the Controller of Examinations should be obtained. This sanction should be attached to the bill to avoid unnecessary correspondence and delay in payment.

41.5    In a combined centre where female candidates are seated in a separate room, a lady Deputy Superintendent or Assistant Superintendent should invariably be appointed.
41.6    If the number of girl candidates at a combined Centre is ten or more, a lady Deputy Superintendent will be appointed to supervise in the separate room for girls. But if the number of girl candidates at a centre is less than ten, a lady Assistant Superintendent will be appointed at that centre.

 

42.       Duties of Assistant Superintendent to be read out

42.1    The Superintendent should read out and explain to the Assistant Superintendents their duties on the first day of examination.

42.2    The Superintendent shall keep the accurate record at least for six months of duties allotted by him to each Assistant Superintendent. He / She shall have a signed statement from every Assistant Superintendent showing the Roll Numbers, which the latter was supervising on each day of his duty. Similar record shall be kept in respect of the Deputy Superintendent also.

42.3    The Superintendent should also secure a certificate from the Deputy Superintendent and each Assistant Superintendent that neither there was any relative of him/her nor a candidate had been privately coached by him/her of the concerned Centre. The Superintendent shall not allow an Assistant Superintendent to work at the Centre where the latter's relative or a candidate coached by him/her is appearing.

42.4    Teachers should always be preferred for appointment as Assistant Superintendents.

42.5    As far as possible no person should be appointed as Assistant Superintendent at a Centre where candidates belonging to his own institution are taking their examination.

43.     Letter of Authority to Candidates for Practical Examinations

All candidates should be given a letter of authority by the Superintendent for the examiner of the centre at which the candidates have to take their practical examinations.

44.      Question Papers for Practical Examinations

44.1    The sealed envelopes containing question papers for each practical examination shall be handed over to the examiners. The envelopes are to be opened by the examiners on the date and time specified on the envelopes in order to make arrangements for the apparatus and equipment required for the examination.

 

44.2    The Superintendent of Examination Centre should in no       circumstances:

(a)       Set question papers.
(b)       Make financial commitments on behalf of the University.
(c)        Take any other action on matters not specifically mentioned in this book without previous reference to the University.

45.      Superintendent not to leave Centre without permission

From the time, the Superintendents reach their stations of examination up to the time of conclusion of the examination; they should consider themselves agents of the University and must not leave the station during the examination days without the previous permission of the Controller of Examinations.

46.      Superintendent not to leave Examination Hall

The Superintendent shall remain in the Examination Hall during the time allotted for each paper. He / She shall on no account, speak or permit anyone to speak to a candidate on any subject pertaining to the question-paper during the hours of examination except for the purpose of correcting misprints or other errors.

47.       Admittance of visitors to the Hall

No visitor should be allowed to enter the Hall during the examination without the production of an Identity Card / Authority Letter of the University bearing the signature of the Controller of Examinations.

48.       Report on conduct of Examination

On the conclusion of examination, the Superintendent shall submit to the Deputy Controller of Examinations, a report about the conduct of the examination at his / her centre pointing out infringement of rules therein, if any, either by himself / herself or his / her Deputy Superintendent or by any of the Assistant Superintendents or candidate etc. in a prescribed form . He / She should also submit, with his bills, the questionnaire duly signed as otherwise the payments are likely to be held up.

 

49.       Return of the furniture by the Superintendent

The Superintendent should be particularly careful in returning the furniture taken from the various institutions for the examination immediately after the termination of the written examination.

50.       Return of Blank Answer Books

A separate report in duplicate on a printed form shall be submitted by the Superintendent about blank answer-books. The Superintendent shall deposit all surplus blank answer-books with the person from whom they are taken for use.

51.       Reference Tables etc

Statistical / Logarithmic tables and Bare Acts, etc. shall be provided by the Superintendent on demand, No candidate be allowed to bring his own Tables and copies of Bare Acts.

52.       Smoking not permitted in Examination Hall

The Superintendent shall neither allow a candidate to smoke inside the examination hall nor permit him/her to go out of the Hall for smoking.

53.       Duties of Deputy Superintendents

53.1    The General Duties of Deputy Superintendents are:  

(a)       To assist the Superintendent in the Control of the Centre.
(b)       To assist the Superintendent in carrying correspondence                                   etc.
(c)       To take charge of the Examination Centre in case of an accident to the Superintendent.

53.2    The Deputy Superintendent must get in touch with the centre as early as possible as to ensure his presence when the Superintendent opens the parcel(s) containing envelopes of question papers one day before the Examination. He / She must see that the parcel is intact and not tampered with in any way.

53.3    The Deputy Superintendent must help the Superintendent in checking up the envelopes. The Superintendent and the Deputy Superintendent have to satisfy themselves that they have all the question papers for the subjects of examinations at their centre. Figures on the envelope have to be compared with the Centre Statement to ascertain that each envelope contains sufficient number of copies of question papers for the candidates appearing in each subject. If there is any discrepancy, the Superintendent should at once inform the Controller of Examinations Telegraphically or through any other expeditious means of communication.

 

53.4    The Deputy Superintendent must examine the envelopes and ensure that they are intact and not tempered with in any way.

53.5    If a seal is broken he / she will place his own seal alongside the broken one. If he / she have no seal at the moment any blank impression may be made across which he / she should sign.

53.6    If the envelope is torn or otherwise damaged the Deputy Superintendent and the Superintendent will initial the place and then enclose the envelope in another large envelope or pack it up in a large sheet of strong packing paper. The new packet should have the impression of the Deputy Superintendent’s seal. If the damage is slight, the cut or opening should be repaired by pasting a piece of paper, which should be sealed by the Deputy Superintendent.

53.7    If the envelope containing question papers is found tampered with or the seals injured on any particular day, he / she will not sign the certificate and shall inform the Controller of Examinations, telegraphically. If it is found necessary to repack the envelope as suggested in Para (b) above, care should be taken to indicate the paper correctly on the outer cover. The Deputy Superintendent and the Superintendent will be held equally responsible for the correctness of this entry.

53.8    When the candidates are distributed in a number of rooms, he / she will help the Superintendent in general supervision. If there is any distribution of duties, he / she will not supervise the section containing candidates from his / her own institution, if any.

53.9    The Deputy Superintendent will, invariably, be one of the witnesses of the opening of the question papers. He / She will examine the seals and condition of the envelopes carefully every time and satisfy himself / herself that it is in the same state as seen by him / her on the opening of the packet before the examination. He / She must make certain that the paper to be opened is in accordance with the date-sheet.

53.10  The Supreme responsibility rests with the Superintendent, and the appointment of Deputy Superintendent does not relieve him of it, but if it is found that the Deputy Superintendent has not been careful in the scrutiny of the envelope or if a wrong paper is distributed he will also be deemed to have been guilty of gross neglect and will be reported to the Vice Chancellor for disqualification or for any other action which may be necessary.

53.11  The Deputy Superintendent will assist the Superintendent generally. He / She will not leave the station without the Controller of Examination’s permission and will take over the duties of Superintendent in case of any accident to the Superintendent and report the matter to the Controller of Examinations.

53.12  The Deputy Superintendent must equip himself / herself with a seal for the purpose in the absence of Superintendent. No charges on that account will be paid by the University.

53.13  No conveyance allowance is permissible to the Deputy Superintend except Lady Deputy Superintendent at the approved rate per working day (Actual payee receipt will have to be produced) provided the distance between residence and examination centre is not less than half a mile.
54.      Instructions to Assistant Superintendents

54.1    Assistant Superintendents shall have to report themselves to the Superintendent a day before the commencement of the examination at 10.00 A.M. at the centre of examination otherwise their appointment would be liable to be cancelled by the Superintendent. They shall have to be at centre an hour before the time fixed for examination on the first day and half and hour before time on subsequent days.

54.2    The Assistant Superintendents shall be responsible to the Superintendent of the centre and would work under his / her orders.

54.3     The Assistant Superintendents must see that every candidate takes his correct seat and writes his / her correct Roll Number in FIGURES AS WELL AS IN WORDS and other particulars required of him / her on the title page ofthe Answer-Book.
54.4     The Assistant Superintendents should note that no candidate can be admitted to the Examination Hall after the question paper has been distributed without the permission of the Superintendent.

54.5     No Assistant Superintendent should speak to any candidate in his / her room, after the question paper is distributed, not even if there is any misprint or ambiguity. No Assistant Superintendent should disturb candidates by un-necessary halting near them and trying to read their answers except in a case of suspicion of use of unfair means by a candidate. He / She is expected to see that the candidates are supplied with all their needs i.e., blank answer-books, continuation sheets, blotting papers, water, etc.

54.5     Assistant Superintendents should note that only blue black ink is used by the Candidates.

54.6     Assistant Superintendents should not allow any candidate to bring in any card­- board, dabba or cover of any ink-pot.
54.7     The Assistant Superintendents should keep moving among the candidates and should not be engaged in any work, which may impair their efficiency as Assistant Superintendent. Lady Assistant Superintendent shall on no account be permitted to knit in the Examination Hall.

54.8     No Assistant Superintendent can invigilate at a Centre where a relative of his/her is taking examination. If an Assistant Superintendent happens to be appointed in such a centre, he/she must inform the Superintendent about the fact before the examination starts for necessary replacement.

54.9     No conveyance is permissible to the Assistant Superintendents except ladies at the approved rate per working day, provided the distance between the residence and the centre of Examination is not less than 1/2 mile (actual payee receipts will have to be produced).

54.10  An Assistant Superintendent shall invariably accompany candidates wishing to make use of bathroom while the examination is going on. The Assistant Superintendent will see before a candidate enters the Latrine that no paper or book, etc. is already lying inside the latrine which a candidate can make use of. He / She will also see the Latrine after the candidate has come out in order to verify that the candidate has not left any paper or book inside the Latrine.

 

54.11  The Assistant Superintendent should see that no candidate makes use of notes, attempts to copy from another candidate or has in his / her possession any book or papers not issued in examination Hall. If he / she happen to find a candidate using unfair means, he / she should take possession of any book or articles so used and report the matter to the Superintendent and sign the Answer-Book and any other article as the Superintendent may report.

54.12  Before distributing the question-paper to the candidates the Assistant Superintendent should see that the correct paper, according to the programme is given out. If he/she finds a wrong paper, it should be given to the Superintendent immediately, without reading it.

54.13  No question paper is to be taken from any candidate for reading it. As soon as the Assistant Superintendent has finished distributing the question paper, he/she should return the remaining, if any, to the Superintendent, without reading them.

54.14  The Assistant Superintendents should distribute blank answer-book to candidates after they have taken their seats. No candidate should be allowed to leave his/her seat after he/she has received the answer-books, until, an hour after the distribution of the question paper.

54.15  The Assistant Superintendents are responsible for the safe delivery of answer­-books of the candidates supervised by her/him to the Superintendent. They should see that the answer-books of each candidate are properly stitched together, that the answer-books delivered to the Superintendent are serially arranged, that none of the candidates leaves the room without delivering his/her answer-book even if no question is attempted and that a blank paper (not blotting paper) with Roll Number without any initials is inserted in place of the answer­-book of an absentee.

54.16  All the Exits should remain closed during the examination hours and only the main entrance should be opened five minutes before the expiry of the time allowed. One of the Assistant Superintendent who-so-ever deputed by the Superintendent should stand at the door in order to see that no candidate takes away an Answer-Book, or any other paper from the Examination Hall.

54.17  After the time allotted is over, the Assistant superintendent should collect and count all answer-books and if everything is in order, the candidates may be allowed to leave the hall.
55.       List of Documents sent by the University to the Superintendents

  1. Parcel of question-papers
  2. Blank answer-books
  3. Attendance list of candidates
  4. List of Supervisory staff
  5. Book of Instructions for Superintendents
  6. Superintendents File
  7. Directives for candidates
  8. Traveling allowance bill form
  9. Bill Form for Laboratory Assistants
  10. Contingent Bill Form for Superintendent
  11. Bill Form for Supervisory Staff (written)
  12. Date-Sheet
  13. Photos of candidates
  14. Centre Statements
  15. Confidential List.

56.       List of Documents and papers to be sent by Superintendents to theDeputy Controller of Examinations

  1. Confidential list of candidates.
  2. Supervisory staff Bills.
  3. Contingent Bill.
  4. Certificate re-opening of parcels of question papers.
  5. Certificate re-opening of envelopes containing question papers.
  6. Seating plan of Examination Hall.
  7. Identification book.
  8. Certificate of reading out rules for direction of candidates on use of unfair means, etc.
  9. Report about blank answer-books received, utilized and returned.
  10. Report of Superintendent re-deposit of stationery box in the Store Section of the University office containing perishable and imperishable articles.
  11. General report on conduct of Examination.
  12. Book of Instructions for Superintendent.
  13. Superintendent File.

 

57.       List of documents to be sent to the Controller of Examinations

  1. Empty cloth lined envelopes with seals intact along with the balance of question papers.
  2. Roll Number slips, collected from the candidates.
  3. Photographs of candidates.

 

Note:   All documents mentioned above are to be submitted to the University within a fortnight of the termination of the Examination (written by the Superintendent of the centre personally and will hand over to Deputy Controller of Examinations by obtaining proper receipt.

 

 

Controller of Examinations,
Abdul Wali Khan University,
Mardan

58.       Expenses allowed to Superintendents

58.1    The Superintendent is expected to make an arrangement for the examination under his / her charge as economically as possible, consistent with efficiency. A Superintendent’s stationery Box will be available from the Head of the Institution for use at the Centre. A list of the articles deposited in this box will be supplied by the University.

58.2    Conveyance as prescribed under the existing rules.

58.3    Advance money as prescribed under the existing rules.

58.4    Purchase of articles as prescribed under the existing rules.

58.5    Stationary as prescribed under the existing rules.

58.6    Packing cloth if not supplied by the University as per existing           rules.

59.       Previous Sanctions

59.1    Previous sanction of the Controller of Examinations is required for all those items, which are not covered by these rules. Such sanctions may be obtained on the prescribed form meant for the purpose (in duplicate).

59.2    Extra Assistant Superintendent. For sanction of an extra Assistant Superintendent, the number of candidates seated in the Hall and the side rooms, when used, be specified in detail as required in the form for the purpose. The appointment of extra Assistant Superintendent is only for the days when the necessity of such extra work is realized.

59.3    Noapplication regarding any sanction will be entertained unless it is made within a week of the termination of the written examination.

59.4    The names and the particulars of the substitutes of those Assistant Superintendents and Deputy Superintendents who for one reason or the other cannot undertake the work should be forwarded in duplicate for sanction/approval on the forms, supplied along-with the list of Assistant Superintendent etc. appointed at the Centre by the University.

60.       How to draw contingent expenses bill

60.1    Bills of contingent expenses submitted by Superintendents are often delayed for want of correctly made vouchers etc. The following instructions should, therefore, be observed:

60.2    A mere cash memo is not a valid quittance for payment unless the fact of payment is expressly acknowledged. The receipt of the payee should invariably be obtained on the face of the memo in these words “Received in full Payment”.

60.3    The details of the unused and spare articles deposited in the Stationary Box/Bag or auctioned or sold should be supplied.

60.4    The details of the expenditure incurred on account of postage on ordinary letters and telegrams should be attached with the bill in support of the claims.

60.5    The actual payee’s receipts in support of payment should clearly bear the signatures or the thumb impression of the payee, which should be attached by the Superintendents giving the dates on which such payments were made.

60.6    The imperishable articles purchased by the Superintendents in connection with the conduct of the examinations should either be deposited in/with the stationery box or auctioned and the amount properly shown in the bill. Second copy of the same should be kept along with the articles in/with the stationery box for record. A third copy of the same be forwarded to the Deputy Controller of Examinations immediately after the examination terminates. The number of the box should be mentioned on this copy.

60.7    The box along-with deposited articles should be returned to the University.

 

 

61.       Additional Instructions for Superintendents

61.1    Receipts of the following Menial Staff must be singed by the Superintendent and countersigned/stamped by the Principal/Headmaster/Headmistress or Incharge of the College/School where Centre created, otherwise payment of such remuneration (Menial Staff) will be deducted from Superintendent Contingent Bill:

    1. Daftari
    2. Waterman
    3. Chowkidar
    4. Sweeper
    5. Typing of Plans
    6. Seating arrangement and its removal.

 

61.2    All Postal Receipts date-wise must be entered and attached with Contingent Bill (missing one’s will not be paid).

61.3    Cloth Receipt/Cash Memo: duly attested by the Superintendent concerned be appended with Contingent Bill. Purchase of cloth is not allowed to “Local Centers”.

61.4    All Sanctions required and duly signed by the Controller of Examinations must be attached with Contingent bill. (No. Item / amount will be accepted without proper sanction).

61.5    No application regarding sanction will be entertained unless it is made within a week of the termination of the written examination.

61.6    Revenue Stamps on Superintendent Bill and receipts may be affixed; otherwise bill will not be processed.

63.7    Superintendent will be allowed remuneration (Rated of one session for preparation of the Hall. No other member of the Supervisory Staff shall be entitled to remuneration for preparation day).

63.8    If un-spent stationary i.e. Jute Bag/answer Books, continuation sheets, Brass seal with numbers etc. is sent by Railway, so Railway Receipt as well as complete detail on Form No. SF-5 (last page of contingent bill) be appended. In case submitted by hand to the University office, signature of the official concerned be obtained on detail list of the contingent bill.

 
63.     Instructions for TA/DA bills

 

63.1    The claimant may submit his/her bill duly filled in all respect. Incomplete bill shall not be entertained.

63.2    No TA/DA bill of Superintendent / Deputy Superintendent / Assistant Superintendent will be entertained without proper Payroll duly signed by the concerned disbursing officer (District Accounts Officer / Agency Account Officer).

63.3    In case where proper Payroll is not adopted, basic Pay Certificate duly signed by Districts Accounts / Agency Accounts Officers and not by the Principal / Headmaster / Headmistress concerned is appended with TA / DA Bill. 

63.4    In case of Journey by Personal Car, a Photocopy of Car Registration showing the name of claimant clearly as well as upto date Last paid Token and Payroll duly attested may be attached, otherwise bill will not be processed and will be returned.

63.5    Taxi charges are not allowed on the routes where Public / Govt. Transport are available.

63.6    Payment of Hotel Charges under any circumstances will not be allowed.

63.7    The facility of Residence Chowkidar shall not be allowed while the Question Papers are kept in Bank custody.

63.8    Revenue stamp worth Rs. 2/- on each bill be affixed otherwise bill will be returned.

Note:  The Superintendent is request to instruct the Supervisory Staff on strike observance of the above rules and to submit TA / DA Bill duly completed in all respects for expedient processing.

Form No. S.F.13, in Superintendent’s File

Form No. S.F. 3, in Superintendent’s File

Form No. S.F.8. in Superintendent’s File.

See Form No. S.F. 7, in Superintendent’s File.

  The questionnaire is given at the back of the Superintendent’s contingent bill Form.

 

RULES & REGULATIONS REGARDING
ENDOWMENT FUND

1.         Short title

There shall be an Endowment Fund in Abdul Wali Khan University, Mardan, hereinafter called the Natural and Social Sciences Endowment Fund (NASSEF).

2.         Endowment Fund Rules

The Rules regulating the Endowment Fund may be called the Natural and Social Sciences Endowment Fund.

3.         Definitions

In these Rules, unless there is anything repugnant to the subject or context, the following expressions shall have the meanings hereby assigned to them:

(a)       “University” means the Abdul Wali Khan University, Mardan.
(b)   “Vice Chancellor” means the Vice Chancellor, Abdul Wali Khan          University, Mardan who will be the ex-officio Chairman of             the Fund Management.
(c)        “Natural and Social Sciences Endowment Fund” means the             Abdul Wali Khan University, Mardan Endowment Fund.
(d)       “Registrar” means the Registrar of Abdul Wali Khan University,        Mardan.
(e)       “Dean” means the Dean of Abdul Wali Khan University, Mardan.
(f)    “Treasurer” means the Treasurer of Abdul Wali Khan      University, Mardan.
(g)   “Board” means the Board of trustees constituted under these    Rules for the management of Natural and Social Sciences         Endowment Fund.

4.         Aims & Objectives

The Abdul Wali Khan University, Mardan Natural and Social Sciences Endowment Fund shall have the following aims and Objectives:

(a)       To promote Research and Development in the University;

(b)       To provide financial support to deserving scholars to under-take      Research Projects;

(c)        To award scholarships to members of faculty for higher studies        and specialization;

(d)       To make available the services of scholars of eminence;

(e)       To secure technology, equipment, books, journals and           periodicals necessary for research in the University.

(f)        To provide other facilities concerning as the board may decide.

5.         Sources of Natural and Social Sciences Endowment Fund

5.1       The Natural and Social Sciences Endowment Fund shall consist of all donations, contributions, bequests, trusts and Government Grants and university savings. 

5.2       The University may maintain a provision in Recurring Budget for allocating some amount each year to the Natural and Social Sciences Endowment Fund and any other source.

6.         Management of the Natural and Social Sciences Endowment Fund

6.1       The management of Natural and Social Sciences Endowment Fund shall vest in a Board of Trustees of Abdul Wali Khan University, Mardan.

6.2       The Capital amount of the Fund shall not be withdrawn under any circumstances unless it is urgently needed for the welfare of Abdul Wali Khan University, Mardan. 

6.3       The income and profit accrued on the capital and investment shall be utilized for the achievement of its objectives.

6.4       The balance of annual profit (if any) shall be ploughed back into a fund as a capital amount.

6.5       The Natural and Social Sciences Endowment Fund shall be invested in profitable ventures and approved Government schemes of investment by the Chairman of the Board of Trustees.

6.6       The Chairman of the Board shall be responsible for carrying out the management of the Fund in accordance with the rules of the Natural and Social Sciences Endowment Fund.

6.7       The Board of Trustees shall consist of the following:

i.          The Vice Chancellor,                                                          Chairman
Abdul Wali Khan University, Mardan


ii.         The Chairman,                                                                    
Higher Education Commission,
Islamabad or his nominee not below
the rank of member (whole time) BPS-21           Member

iii.        One Dean                                                                 Member
Abdul Wali Khan University, Mardan

iv.        Registrar,                                                                   Member
Abdul Wali Khan University, Mardan

v.         One Nominee of the Syndicate,
Abdul Wali Khan University, Mardan                   Member 

vi.        One Nominee of the Finance Committee,          Member
Abdul Wali Khan University, Mardan

vii.       One nominee of the Senate,                                 Member
Abdul Wali Khan University, Mardan

  1. Treasurer,

            Abdul Wali Khan University, Mardan                   Secretary

6.8       The nominated members shall hold office for a period of two years. The out-going nominated members shall be eligible for re-nomination. Quorum for a meeting shall be 50% of the members.

7.         Powers and duties of the Board.

7.1       To consider and approve the Budget of the Natural and Social Sciences Endowment Fund and the plan of activities for the year.

7.2       To consider, on the recommendations of the Secretary Advanced Studies and Research Board, the applications of the University Teachers / Research students and to sanction Research Grants on the basis of talent and merit.

7.3       To consider and approve the applications of the members of the      faculty for      the award of scholarships for higher studies.

7.4       To approve the annual statement of accounts of the Natural and     Social Sciences Endowment Fund.

 

7.5       Subject to other Provisions of these Rules, it shall be lawful for the Board of Trustees, from time to time, to frame such Rules and Regulations for the management and administration of the Natural and Social Sciences Endowment Fund as they may think fit and alter or vary the same, from time to time, provided that such Rules and Regulations shall not be inconsistent with the terms and intents of these Rules.

7.6       To do or cause to be done all acts and things necessary for the proper administration and management of the Natural and Social Sciences Endowment Fund.

8.         Audit and Accounts

 

8.1       A separate account will be opened for refund and all the records of the same will be maintained separately

8.2       The Secretary of the Board shall prepare the annual statement                                of accounts of the Natural and Social Sciences Endowment                             Fund, Abdul Wali Khan University, Mardan, and place it before                           the Board of Trustees.

8.3       The accounts of the Natural and Social Sciences Endowment         Fund shall be audited once every year by the University auditors         and the report will be submitted to the Board.

 

 

 

 

 

 

 

 

 

 

 

AWARD OF GOLD MEDAL RULES

  1. These Rules may be called the Abdul Wali Khan University, Mardan Award of Gold Medal Rules.
  2. These Rules shall be applicable with immediate effect.
  3. A candidate who secure first class first position in the BA / B.Sc / MA / M.Sc / B.Ed / M.Ed / B.Com / M.Com / D. Pharmacy Examinations of Abdul Wali Khan University, Mardan may be awarded Gold Medal if:
    1. He / She passes the examination in the first attempt.
    2. Gets a first class first position.
    3. Is a regular student of the University, subject to the condition that there is a Teaching Department in the University for the same subject.
    4. The Gold Medal case of private candidates of conventional system will be determined separately.
    5. The candidates of Private Affiliated Institutions will be considered according to their position in Semester System.
  4. The Gold Medal so awarded is accompanied by a parchment signed by the Chancellor of the University.
  5. The Gold Medal is awarded by the Chancellor in the Annual Convocation or special convocation to be held under the award of Degree Rules.
  6. The Vice Chancellor may award a Gold Medal in absence, if the recipient does not turn up on the day of the convocation.
  7. In case when no convocation is held during the year, all the gold medals may be awarded by the Vice Chancellor.
  8. The Vice Chancellor may award a duplicate gold medal if the original Gold Medal is lost and the recipient bears the cost of the replica.
  9. The Gold Medal is of the following specification.

 

Gold               9ct
Size                14/2 ct
Weight           1/3 Tola with real gold platting.
10.       The Gold Medal bears the name of the recipient / examination and the       imprint of the common seal of the University.

 

REGULATIONS PERTAINING TO UNIVERSITY’S HOSTELS

 

1.         Short title, commencement and application

1.1       These regulations may be called “Abdul Wali Khan University, Mardan Hostel Regulations 2010, framed under Section 30(1)(j) of the Abdul Wali Khan University, Mardan Act – 2009.

1.2       These Regulations shall come into force with immediate effect and shall be applicable to all students residing in the hostels of the University.

2.         Definitions

The following terms and expressions unless repugnant to the context, shall have the meanings assigned to them as under: -

(a)          “Hostel Discipline Committee” means the committee appointed by Vice Chancellor for the maintenance of the discipline in the University Hostel.
(b)          “Officer Incharge Students Affairs” means the Officer Incharge Students Affairs of the University.
(c)           “Resident Warden” means an officer for look after the hostel’s affairs.
(d)          “Senior Warden” means an Officer so appointed by the Vice Chancellor for Hostel management.
(e)          “Provost“ means the Provost of the University.
(f)           “University Hostel” means a Hostel established by the University for the Residence of University students.
(g)          “Mess Committee“ means the committee constituted by the Provost under rules to be framed by him / her.

3.         Eligibility

 

3.1       Students admitted in the University Teaching Departments and registered for the morning courses shall be eligible to apply for accommodations in the University Hostel. All applicants shall file an affidavit along with their applications deposing that he/she:

i.          Has no permanent or temporary accommodation available to him/her in Mardan (within 10km of the jurisdiction of Mardan).

ii.         Is neither employed any where in any capacity in Mardan nor receiving any housing subsidy.

Note: Any statement found to be false at any stage will entail forfeiture of accommodation in the University Hostel forthwith without any hindrance or further correspondence.

3.2       The University will be provide accommodation to the students of BS level & M.Phil for one year (two semesters) at a time. However, they may be allow continued residence in the hostel upto a maximum of 8 and 5 semesters respectively, subject to good behaviour in the Hostel and satisfactory progress in the class. In case a student is allowed to extend his/her course, the Provost may allow an extension for one semester at the maximum.

3.3        Scholars registered for Ph.D. may be allowed accommodation in the University Hostel up to a maximum period of 2 years subject to annual review of good behaviour and satisfactory report from the Supervisor.

3.4       Students residing in University Hostel shall pay Hostel dues at the rates approved by the Syndicate from time to time. They will be required to produce Clearance Certificate from the hostel before registration for courses in each semester and before issuance of roll numbers for the terminal examinations.

4.         Peace, Harmony and Good Behaviour

4.1       Decency, good behaviour and fellow-feeling will be promoted by all residents of Hostel and Hostel Administration subject to general Supervision and control of the Resident Warden / Senior Warden / Provost.

4.2       The Provost may issue instructions from time to time for observing night timing for marking attendance.

4.3       Written permission from Warden/Senior Warden will be necessary for stay outside the Hostel.

4.4       In case of absence from the hostel for a weak, the defaulting resident of the hostel may forfeit his/her accommodation and the Resident Warden / Senior Warden may open the lock and deposit the luggage for safe custody and draw up an inventory submitting a copy of the same to the provost.

4.5       Playing of music, making noise or indulging in rowdy behaviour which may cause inconvenience or be a nuisance to other residents of the hostel is to be strictly avoided at the cost of   fine and a warning or “in chronic cases” a report may be made to the Provost for a reference to the Hostel Discipline Committee for minor punishment after due process.

5.         Acts of Indiscipline

5.1       The following will be act of minor indiscipline;

(a)       Impersonation, giving false information, willful suppression of information, cheating or deceiving

(b)       Violation of public morals such as the use of indecent and filthy language, undesirable remarks and gestures.

(c)        Playing of music, making noise or indulging in rowdy behaviour or be a nuisance which may cause inconvenience to other residents of the hostel.

(d)       Changing the duly allotted room without prior permission in writing from Provost.

5.2       The following will be treated as serious acts of indiscipline punishable with major punishment or in case of cognizable offences action under law:

(a)       Possession, custody or access to liquor, drugs or intoxicants of any kind gambling appliances, lethal instruments of any description, explosives or fire arms;

(b)       Causing damage to furniture, fixtures of the hostel by any act of omission or commission.

(c)        Tampering with machinery or unauthorized use of the University vehicles or removing them from the custody of an authorized University employee.

(d)       Adding abetting or facilitating trespass in the hostel by an unauthorized person under any circumstances.

(e)       Acts involving moral turpitude or recognizable offences.

  1.       Defiance of authority and breach of discipline.

 

(g)       Acts like abusing, quarrelling, fighting, insolence towards others and use of force.

(h)       Indulgence in acts, which may cause insult or physical injury to the students, teachers, officers, staff of the University or any other person.

(i)         Spreading by word of mouth or written material religious, sectarian, ethnic, regional or linguistic conflicts/hatred.

(j)         Possession, carrying or use of any type of weapons/fire arms or explosive material within the University premises including hostel.

(k)        Damaging any university property, including building, equipment, vehicles etc. in any manner.

(l)         Using any University property, including building, equipment, vehicles etc. without lawful Authority.

 

(m)      Sale, distribution or consumption of intoxicant on the Hostel/Campus.

(n)       Circulation by word of mouth or in written form material derogatory to Pakistan, Islam or any other religion.

(o)       Obstructing the functioning of the University or causing disruption of peaceful atmosphere and other activities in Hostels.

(p)       Providing shelter to illegal/Unauthorized occupants in Hostel.

 

6.         Food Service, Health and Sanitation

6.1       Subject to maintenance of proper standards of health and sanitation, food service may be organized by the residents of hostels under the supervision, control and direction of Resident Warden through a mess committee to be constituted by the Provost under rules to be framed by him.

6.2       Cleanliness, sanitation and anti-epidemic arrangement will be                                 inspected by the Provost.

6.3       A Student catching infectious disease may be removed to the Hospital under advice of Medical Officer/Provost.

 

7.         Maintenance of Discipline and Good Order

7.1       In order to maintain student discipline in the hostel, the following shall be competent authorities:

  1. Vice Chancellor
  2. University Discipline Committee
  3. Hostel Discipline Committee
  4. Provost

 

7.2       The Hostel Discipline Committee shall be constituted by the Vice Chancellor and shall consist of a professor to be appointed by the Vice Chancellor as Chairman, the Provost and two senior Wardens.

7.3       The Hostel Discipline Committee / Provost shall have the authority to impose punishment in case of breach of discipline regarding minor offences committed within the hostel premises.

7.4       The Hostel Discipline Committee, constituted by the Vice Chancellor; the Provost or any person(s) authorized by the Vice Chancellor shall have the power to inspect the hostels at any time even at odd hours at night and check the belongings of the residents of hostels and the guests, if any, staying with the hostel residents. No resident / guest shall have any right to object, protest, resist or strike against such a surprise inspection. Any hostel resident and/or guest violating this rule shall be dealt with according to the hostel regulations and instructions issued from time to time and the law of the land.

 

 

7.5       Procedure for Processing Acts of Indiscipline

(a)       Provost may impose a fine not exceeding Rs. 500/- on the spot for any act of indiscipline committed within the hostel premises or violation of hostel rules.

(b)       The acts of indiscipline which warrants imposition of major penalties / punishments will be reported by the Provost to the Incharge of Students Affairs for processing by the University Discipline Committee.

(c)        For the cases falling under the purview of the Hostel Discipline Committee, Provost will issue a show-cause notice to the student(s) charged with an act of indiscipline.

(d)       The hostel discipline committee will ensure that the student against whom disciplinary proceedings have been initiated has been given adequate opportunity to explain his/her conduct.

(e)       The Hostel Disciplinary Committee may ask, if necessary, the student(s) charged with an act of indiscipline to appear before the committee.

(f)        In case the reply to the show-cause notice is not received within the specific time, or if the resident student concerned fails to appear before the Committee when so required, the Committee will take an ex parte decision.

(g)       In order to create an effect of deterrence against acts of indiscipline, the notification of the decision of punishments and penalties will be placed on the University Notice Boards and where necessary, in the National Press.

(h)       A copy of the notification shall also be sent to:

i.          Chairman of the department concerned.
ii.         Controller of examination.
iii.        Treasurer.
iv.        Parents/Guardian

 

8.         Punishment or Penalty for Acts of Indiscipline

8.1       Punishment or penalty for acts of indiscipline shall be in accordance with the gravity of the case, and may be any one or more of the following, or any other as determined by the Discipline Committee.

8.1.1   Minor penalties/Punishment

a)         Censure or warning in writing.

b)         Rustication from the hostel for maximum period not exceeding one semester.

c)         A fine up to Rs = 2000/-

d)         Deprivation from the benefits/privileges enjoyed by the                                   student(s).

e)         Withholding of Registration/Roll No. Slip/examination                                    results.

8.1.2   Major penalties/Punishment

a)         Fine commensurate with nature and extent of misconduct.

b)         Cancellation of hostel accommodation.

c)         Cancellation of financial benefits/concession.

d)         Suspension of admission and ban on the entry in the premises of the University for a Specific Period.

e)         Rustication from the University for a Specific Period and ban on the entry into the University Campus.

f)          Expulsion from the University and ban on the entry into the University Campus. Provost shall be responsible for these activities

 

 

9.         General Conduct

9.1       Student residents are expected to develop the habit of self-discipline. They shall not conduct themselves in a manner, which may interfere with the study and convenience of the fellow residents or injure their feelings. Nothing can make social life truly pleasant except by genuine and mutual consideration

9.2       Rooms can be kept clean and tidy by the residents.
9.3       The residents are advised not to keep large sum of money with them. The hostel authorities will not be responsible for any theft or loss of valuables/ornaments

9.4       Complaints, if any, against the misbehavior of bearers/sweepers should be reported to the warden. Residents are not allowed to use abusive language or physical force against them.

9.5       The lights in the rooms must be switched off when not in use.

9.6       Residents are not allowed to take away newspapers from the Newspaper Stand to their rooms

9.7       Guests for stay overnight, or providing shelter to an unauthorized illegal outsider in the hostels is strictly prohibited.

9.8       Use of electric heater is not allowed.

9.9       For the recreation of residents there is a common room in each hostel where arrangements for indoor games are made. A committee to be constituted by the Provost shall be responsible for these activities

9.10    Female visitors are not allowed inside the male hostel.

9.11    Each student should submit an undertaking on BOND (stamp paper) that he / she will not belong to any federation / political party. These type of activities is com

.12       For any educational type of functions and any gathering, the students must take permission from Provost.

9.13    The Provost can inspect the hostel any checked the cleanliness of the hostel.

 

10.       Hostel Dues

As may be prescribed by the Syndicate / University’s authorities may charge hostels dues from time to time.

11.       Male Hostel’s Gate Opening & Closing Timing.

The following are the Hostel’s gate opening & closing timing:

            (a)       Winter.
Opening:                   06-00 a.m.
Closing:                     08-00 p.m.
(b)       Summer.
Opening:                   05-00 a.m.
Closing:                     10-00 p.m.

12.        Closure of the Hostel

The hostel will remain closed during vacations and on Eid holidays.
All residents shall vacate the hostel immediately on the expiry of their annual examination.

 

 

 

 

 

 

 

 

 

 

 

 

SPECIAL INSTRUCTIONS FOR RESIDENTS OF
WOMEN HOSTEL

1.         General Instructions.

1.1       Women students shall go straight to their hostels after study hours from their respective Departments / Colleges.

            1.2       The Study Hours will be as follows:

(a)       Winter            8-00 p.m.        to         10-00 p.m.
(b)       Summer         9-00 p.m.        to         11-00 p.m.

1.3       Light must be switched off after these hours.

1.4       The following timetable will be observed for opening and closing the Hostel Gates:

Opening times       7-00 a.m.
Closing times        6-00 p.m. (from 15th September to 14th March).
7-00 p.m. (from 15th March to 14th September).

1.5       Male visitors are not allowed inside the hostel. Male authorized visitors (permitted by the Parents / Guardian) are requested to enquire at the gate and get necessary information about hostel procedure.

1.6       Female hostels are out of bounds for males except ward boy and officers/officials of the University on duty/Inspection during daytime or in an emergency with notice to visit.

1.7       Residents will not be allowed to invite female guests for casual meals or for overnight stay. No outsider female should be allowed to stay in the Women Hostel without permission of the Warden.
With the permission of the Resident Warden a resident’s female guest can stay for a night only.

1.8       Ex-University students who come to stay in the Hostel during the examination session should be charged the full month room rent and light / service charges etc. They should deposit a sum of Rs. 500/- as security and shall make full payment for the food as under the Hostel Regulations.

2.         Leave Application and Complaints

All the applications for leave and all complaints etc. or other Hostel matters shall be submitted to the Warden. Students must have their application approved and signed along with outstay pass signed by the authorized (Mahram), the student and the warden before going out.
3.         Games

The residents will also be expected to participate in the scheduled Game on Mondays and Wednesdays:

(a)       Winter            . .         3-30 p.m.        to         4-30 p.m.
(b)       Summer         . .         5-30 p.m.        to         6-30 p.m.

4.         Sick Room

A sick room has been established in the women’s hostels for the Resident students. The Medical Officer Incharge, Female Dispenser, Abdul Wali Khan University, Mardan and a Health Visitor visit the sick room from time to time to look after the sick residents of the hostels. For this purpose, each resident is required to pay a sum of Rs. 500 P.A. at the time of her admission into the hostel. This amount is to be spent for the purchase of medicines and equipment etc. for the sick room.

5.         Visitors and Permission for Going-out

5.1       Every boarder must on admission to the hostel submit a list of the names three Authorized (Mahram) visitors signed by her father/guardian along with three copies of passport size photographs of the visitors. These photos are required to be attested by the parents-guardian. Names should also be given of those:

(a)       who are allowed to visit her on Campus (outside the hostel) or to telephone her.

(b)       who may take her out for shopping, night stay, and

(c)        whose houses she may visit, with permission of the Warden and with out-pass.

5.2       It must also be mentioned in the visitors list whether a resident is allowed to go for shopping etc, only with the authorized visitor, alone or with students and staff.

5.3       Weekend night stays are allowed only once a month i.e. on the last weekend of every month.

 

 

 

6.         Visiting Dates / Timings for Authorized Visitors.

(a)        Winter (Weekly holidays / Sundays):
Morning:                      10-00 a.m.       to         12-00 noon
Evening:                      4-00 p.m.         to         6-00 p.m.

(b)       Summer (Weekly holidays / Sundays):
Morning:                      8-00 a.m.         to         12 noon
Evening:                      5-00 p.m.         to         07 p.m.

6.1       Permission to see visitors must be obtained from Warden or Senior Warden. Male authorized visitors will see the residents only in the visiting rooms / places, while female authorized visitors can visit the residence room as per above prescribed schedule. Visitors from outstation can visit the residents on non-visiting days with the permission of Provost only under special circumstances.

6.2       Residents are permitted to go out with the permission of Resident Warden (out-pass) for shopping at evening on Thursday and Sunday at local market only for maximum two hours. They must return to the Hostel by 5-00 p.m., in Winter and at 6-00 p.m., in Summer.

6.3       University’s/Department’s function may be attended by the residents with due permission of Warden after showing the necessary invitations to the Warden or Senior Warden.

6.4       Permission for going out must be obtained one day in advance. While going out the resident must sign the Register giving the time of departure, place of visit and the time of return. She must also sign the Register on her return.

6.5       Night attendance of the Residents rooms will be done on every Sunday morning by the Warden or Senior Warden. Residents can be fined up to Rs. 50 to 200/- for untidiness of their rooms.

6.6       Male Staff are not allowed to reside in the female hostel.

            6.7       Residents are not allowed to enter areas declared out of bounds
by the University.

 

 

RULES & REGULATIONS REGARDING

UNIVERSITY LIBRARY

These rules have been prepared under section 30’ sub clause (1)’ Para (h) of Abdul Wali Khan University, Mardan, Act, 2009

  1. The use of the University library shall be open to the members of the following categories after applying for the membership on the prescribed form:

 

  1. Members of the University Teaching Staff.
  1. Fellows and Research Scholars.

 

  1. Junior Research Assistants, Senior Research Assistants and students on the roll of the University.
  1. Officers of the University.

 

  1. Other employees of the University.
  1. Members of the library shall be entitled to borrow books from the Library except those books, which are especially mentioned in rule 7 below.

 

  1. a.      Borrower’s card shall be issued to every member, on   presentation of which, books will be issued to him from the     Library.

 

         b.      Two books should be issued to students at a time on the roll of         the University.

  1. Books may be issued to the members of various categories as under:

 

Member of the Category (a)-----books for a period of one semester.

Member of the Category (b)-----books for a period of one month.

Member of the Category (c)-----books for a period of two weeks.

Member of the Category (d)-----books for a period of two weeks with the permission of the Chairman/Section concerned.

Member of the Category (e)-----books for a period of two weeks with the permission of the Department/Section concerned.

  1. Books once borrowed may be re-issued with the permission of the Librarian provided they are not required by another member.

 

  1. In case a book is urgently required, the Librarian may recall it at a short notice any time and such a book shall be returned immediately by the borrower.

                   

  1. Books and other material of the following description shall not be issued to borrowers but may be consulted in the Library during working hours with the permission of the librarian.
  1. Reference books like Encyclopaedia, Dictionaries, Reports and            other References

 

  1. Reserve books
  1. Books banned by Central or Provincial governments

 

  1. Rare books and protected documents
  1. Microfilms, autographs, tape recorders

 

  1. Periodicals
  1. Any other material at the discretion of the Librarian

 

  1. If any book is damaged or mutilated during the period of loan or is lost by the borrower, he/she will replace it or pay the cost as assessed by the Librarian under the guidelines mentioned below:
      1. In case of loss of books and journals, the payment will be charged at double of the cost (assuming current conversion rate) of the item.
      2. In case of donated material, thesis, report etc., the librarian will assess the cost/value of the material.
      3. However, preference will be given to the replacing of the material.

 

  1. The library timings shall be prescribed by librarian from time to time with the approval of the Vice-Chancellor.
  1. The library shall be closed during August for fifteen days for stocktaking. All borrowers shall return the books for the purpose at a week’s notice and issue of books shall remain suspended during this period.

 

  1. Members of the library shall deposit their Umbrellas, Sticks, Combustible material and other articles in the cloakroom provided for the purpose in the entrance hall. All books issued to them shall be shown to the attendant at the entrance before leaving.
  1. Eating, sleeping, smoking and audible conversation within the premises shall be prohibited.

 

  1. Books borrowed from the library are non-transferable and shall be returned to the Library on or before the last date stamped on the date-label. A fine of Rs. 05 per book per day will be charged up to two weeks. From the third week, a fine of Rs. 10 per book per day will be charged from the borrower.
  2. Books, micro-films, autographs, photostate, tape-records and other material may be issued on a quasi-permanent loan to the Departments on the recommendations of the Chairman with the approval of the Dean concerned from time to time.  A separate account Department-wise of all such issued materials shall be maintained in the Library.
  1. New receiving of books, periodicals, journals, research and other materials of interest shall be notified by the Librarian to the Chairman of the various Departments from time to time.

 

  1. The University will establish a book bank separately in the central library.
  1. The issuing and returning time of books will be 8:00 a.m. to 1:00 p.m.

 

                     Friday will be complete closing day.

 

 

 

 

RULES & REGULATIONS RELATING TO M.Phil PROGRAMME OF ABDUL WALI KHAN UNIVERSITY, MARDAN

1.         Short title, commencement and application
           
1.1       These Regulations shall be known as Regulations pertaining to M.Phil Programme, framed under Clause-30 sub clause-1 Para (a) of Abdul Wali Khan University, Mardan Act-2009.

1.2       These Regulations shall come into force with immediate effect and shall be applicable to all students, registered for M.Phil Programme.

2.         Definitions:

In these Regulations, unless the context otherwise requires, the following expressions shall have meanings hereby respectively assigned to them:

(a)       “Academic Council” means Academic Council of Abdul Wali Khan University, Mardan.
(b)       “Syndicate” means the Syndicate of Abdul Wali Khan University, Mardan.
(c)        “M.Phil Programme” means a programme of study to be completed by taught courses and a visitation.
(d)       “Department” means a department of Abdul Wali Khan University, Mardan.
(e)       “Controller of Examinations” means the Controller of Examinations of Abdul Wali Khan University, Mardan.
(f)        “Head of the Department” means the Head of that Department in which the student is registered.
(g)       “Board” means Board of Advanced Studies and Research.

3.         Eligibility

To be eligible for admission to M.Phil Programme, a candidate is required to have:

(a)       Good moral character.

(b)       Obtained at least 2nd division or 45% marks in MA, M.Sc, M.Ed / DVM/MBBS, BA/B.Sc/B.Ed, FA/FSc.

(c)        In case of a single 3rd division in FA/FSc or BA/BSc, the condition may be relaxed by the Vice Chancellor on the recommendation of the Admission Committee for the teachers of the University/College and employees of the Research Organizations engaged in research and recommended by these agencies.

(d)       Selection shall be made on the basis of cumulative merit to be determined from previous academic record, written test and interview.

(e)       The allocation of marks will be as follows:

i.          Academic Record    50
ii.         Admission tests        35
iii.        Interview                    15

(f)        Distribution of marks allocated for the academic record will be as under:

 

1st Div

2nd Div

3rd Div

MA/M.Sc/MBBS/DVM

20

10

0

BA/BSc

15

10

0

FA/FSc

15

10

0

(g)       The admission of each candidate shall be required to be approved by the Advanced Studies & Research Board, Abdul Wali Khan University, Mardan.

4.         General

4.1       The time requirement for completion of M.Phil degree shall normally extend over a period of four consecutive semesters. This may, however, be extended by two more semesters with the permission of the Board of Advanced Studies.

4.2       The study programme for M.Phil degree shall comprise course work and dissertation. The courses (24 credits) shall normally be completed within the first two semesters.

4.3       After successful completion of two semesters, a student registered for M.Phil degree may be transferred to Ph.D programme by the Board of Advanced Studies on the recommendations of the Admission Committee of the department, provided that the student has passed the M.Phil course work required for the degree, obtaining an aggregate of 75%(B-grade) marks or more. The time spent by the candidate in the M.Phil course work may be counted towards the residence requirement for Ph.D programme.

4.4       Dissertation of 26 credits based on research shall normally be completed by the end of the fourth semester.

4.5       English shall be the medium of instructions.

4.6       Each student shall follow the syllabi and courses of studies as may be prescribed by the Academic Council from time to time.

4.7       All semester’s examinations shall be held on the University Campus.

5.         Registration of Courses

5.1       At the beginning of each semester the students shall register for the courses of study on the prescribed registration card obtainable from the Office of the Head of the concerned department.

5.2       The Head of each department shall forward within 7 days of the commencement of the semester, all these registration cards to the Controller of Examinations.

5.3       A student can change / drop course(s) within fifteen days from the date of commencement of the semester on the recommendations of teachers and the Head of the Department concerned.

5.4       A student must register for at least 50% of the credit courses in the first semester and the remaining credits in the second semester.

 

 

 

6.         Organization of Teaching

6.1       Teaching in various courses for M.Phil shall be conducted in the University Departments or the constituent/affiliated Institutions through lectures, tutorials, discussions, seminars, field work and other methods of instruction as approved by the Academic Council.

6.2       Teaching shall be conducted by the University teachers or by such other persons who may be allowed by the Vice-Chancellor to teach.

6.3       Teaching shall be organized through courses prescribed by the Academic Council/Syndicate from time to time.

7.         Examinations

 

7.1       Student shall be evaluated in each course on the basis of periodical test(s) assignments(s) during the semester and final examination at the end of the semester. Each course shall carry 100 marks of which 45% shall be reserved for class test(s) assignment(s) and 55% for the final examination.

7.2       There shall be a written examination for each course at the end of each semester on the dates fixed by the Controller of Examinations in consultation with the Chairman/Dean concerned.

7.3       A student shall be allowed to appear in the examination provided that he has been on the rolls of the University during that semester, has registered himself for the courses of study and has attended at least 75% of the lectures/laboratory work and completed the course work to the satisfaction of the teacher and the Chairman of the Department concerned.

7.4       A student who has completed the following requirements shall be eligible for admission to M.Phil final examination:

(a)       That he has been a student on a regular basis in a teaching Department of the University for the prescribed period, or has been allowed necessary extension as provided under clause 3.3.

(b)       That he has successfully completed the prescribed courses, guided reading and class assignment, including seminars, colloquia and tutorials to the satisfaction of the teacher and the Chairman of the Department concerned.

(c)        That he has completed a dissertation on research topic approved by the Advanced Studies and Research Board.

7.5       A student who has completed the requirement stated above shall submit an application in a prescribed form to the Controller of Examinations for admission to the final examination for M.Phil.

7.6       The supervisor shall inform the Controller of Examination through the Head of the Department concerned about the date on which the viva-voce examination is to be held. The Vice-Chancellor shall on the advice of the Supervisor/Chairman, appoint an External Examiner from the panel of Examiners approved by the Advanced Studies and Research Board.

7.7       The examination shall be held on the University Campus on such dates as may be notified by the Controller of Examinations in consultation with the Supervisor/Head of the Department concerned.

7.8       The Viva-Voce Examination in defense of the Dissertation shall be conducted by a committee consisting of the Head of the Department concerned, Supervisor of the M.Phil student and the External Examiner.

8.         Dissertation and appointment of Supervisors

 

8.1       Each M.Phil student shall work under the supervision of a person appointed for the purpose by the Advanced Studies and Research Board on the recommendations of the Chairman of the Department and the Dean of the Faculty concerned.

8.2       A Supervisor appointed for the M.Phil degree must hold a Doctorate degree unless otherwise permitted by the Advanced Studies and Research Board.

8.3       Each student shall select a topic of dissertation, which will be recommended by the Supervisor and the Chairman of the Department concerned to the Advanced Studies and Research Board for approval within 15 days of the commencements of the third semester.

8.4       Each student will have to submit four copies of the dissertation (each will be bound) Approved by the supervisor to the controller of Examinations before the viva-voce examination. One bound copy will be deposited by the controller of Examinations in the Library of the concerned Department.

9.         Grades, Promotions and Merit

 

9.1       The minimum pass marks for each course shall be 45%. Candidates securing 80% marks or above shall be placed in grade “A+”, those securing 70% or above but less than 80% marks in grade ”A”. Those securing 60% or more but less than 70% marks in grade “B” and those securing less than 60% but up to 50% will be in grade “C”.

9.2       If a student fails to appear in the final examination in a course(s) on Medical or any other reason, he /she be treated as absent and failed.

9.3       In each of the first and second semester a student will be required to obtain minimum marks of 45% failing which he shall be deemed to have failed in that semester.

9.4       A student who has been failed in any semester under Clause 9.3 may be given one chance as a concession to continue his studies. Such a concession shall be granted ONLY ONCE during the entire period of study for M.Phil degree.

9.5       A student failing twice under Clause 9.3 shall cease to be student of the University.

9.6       The supervisor shall submit two progress reports of a student (first in the middle and the second towards the end of the semester) to the Controller of Examinations during the third semester. If both reports are unsatisfactory, he /she shall cease to be an M.Phil student.

9.7       A student who fails to complete the requirements of the M.Phil degree in the normal period of four semesters, he/she will cease to be an M.Phil student unless provided the benefit of Clause 9.8.

9.8       In case a student fails to complete the M.Phil requirements within the normal period of four semesters the Advanced Studies and Research Board may allow him/her extension for one semester on the recommendation of the supervisor duly endorsed by the Chairman. Extension for another semester may be allowed by the Advanced Studies and Research Board, provided the supervisor justifies the extension to the satisfaction of the Board by indicating the circumstances which led to non-completion of M.Phil Programme within five semesters provided that no fellowship or any type of assistance ship shall be provided during the extended period of 5th or 6th semester.

9.9       No extension beyond six semesters shall be granted under any circumstances.

9.10    An M.Phil student who is granted the benefit of Clause 9.8 of the regulations shall be allowed to submit his dissertation within the extended period. He shall be made to pay such charges for the use of facilities as the University may prescribe from time to time.

9.11    A student obtaining first position shall be awarded a Certificate of Merit provided that he/she obtains marks up to and has not failed in, or has not repeated any course and has completed the entire requirements for M.Phil degree within four consecutive semesters.

9.12    The result of a student in each course whether passed or failed shall be indicated on the transcript given by the examination department. A separate transcript shall however, be issued to each student showing percentage of obtained marks and total marks.

TABLE FOR GRADE RANGE OF NUMERICAL VALUE

            Percentage of Marks                                 Grade             Remarks       Division

80% and above                                    A+               Exceptional     1st
70%and above but below 80%          A                  Excellent         1st
60% and above but below 70%         B                 Very Good       1st
50% and above but below 60%         C                 Good                2nd
45% and above but below 50%         D                 Satisfactory     Pass
Below 45                                               E                 Fail                   --

10.       Fee

Each Student shall be required to pay tuition fee and such other dues as may be determined by the University from time to time. The current rates of dues are listed in the Appendix to these regulations.

            M.Phil Dues

 

i.          Admission                                  Rs. 3600/- (once)
ii.         Registration Fee                       Rs. 2000/- (once)
iii.        Tuition Fee                                 Rs. 5500/-
iv.        Identity Card Charges              Rs. 100/- (once)
v          Laboratory Charges      Rs. 1200/- (Last two semesters)
vi.        Library Charges                        Rs. 600/-
vii        Security (refundable)               Rs. 2000/- (once)
viii       Library Security refundable    Rs. 1000/- (once)

TOTAL                Rs. 16000/-

i.          Degree Fee with submission of thesis                Rs. 3000/-
ii.         Degree in Absentia                                              Rs. 3000/-
iii.        Duplicate Degree                                                  Rs. 3000/-

 

 

 

 

 

 

 

 

 

 

RULES & REGULATIONS PERTAINING TO THE AWARD OF Ph.D DEGREE OF ABDUL WALI KHAN UNIVERSITY, MARDAN

 

1.         Short title, commencement and application
1.1       These Regulations may be known as General Regulations, pertaining to the award of Ph.D degree, framed under Clause-30 Sub Clause-1 Para(a) of Abdul Wali Khan University, Mardan Act-2009.
1.2       These Regulations shall come into force with immediate effect and shall be applicable to all students registered for Ph.D programme.

2.         Definitions:
In these Regulations, unless the context otherwise requires, the following expressions shall be understood as hereby explained:
(a)       ‘University’ means Abdul Wali Khan University, Mardan;
(b)       “Academic Council” means the Academic Council of Abdul Wali Khan University, Mardan;
(c)        “Academic Department” means a teaching, research or technology development department maintained and administered by the University;
(d)       “Affiliated College” means an educational institution affiliated with the University but not maintained or administered by it;
(e)       “Authority’ means any of the authorities of the University specified in chapter 4, clause-18, sub clause-1 of Abdul Wali Khan University, Mardan Act-2009;
(f)        “Advanced Studies and Research Board” means Advanced Studies and Research Board of the University;
(g)       “Board of Faculty” means the Board of Faculty of the University;
(h)       “Board of Studies” means the Board of Studies of the University;
(i)         “Chairman of the Department/Director of the Institute” means the head of an Academic Department and includes the Chairperson;
(j)         “Chancellor” means the Chancellor of the University.
(k)        “Committee” means a Committee constituted for a specific purpose;
(l)         “Dean” means the Dean of the Faculty, who is also Chairperson of the Board of Faculty;
(m)      “Faculty” means a Faculty of the University;
(n)       “Government” means the Government of the Khyber Pukhtoonkhwa Province;
(o)       “Prescribed” means prescribed by Statutes, Regulations or Rules made under Abdul Wali Khan University, Mardan Act;
(p)       “Registered Graduate” means a graduate of the University who has his name entered in the register maintained for this purpose;
(q)       “Statutes”, “Regulations” and “Rules” respectively mean the Statutes, the Regulations and the Rules made or deemed to have been made under the Act of Abdul Wali Khan University, Mardan;
(r)        Syndicate” means the Syndicate of the University;
(s)        “Teachers” includes Professors, Associate Professors, Assistant Professors and Lecturers engaged whole time by the University or by the college for teaching a diploma, degree or postgraduate classes and engaged in research and development and such other persons who may be declared as Teacher by Regulations;
(t)         “Vice-Chancellor” means the Vice Chancellor of the University.
(u)       “Ph.D” means the degree of Doctor of Philosophy.
(v)        “Supervisor” means a faculty member holding a Ph.D degree, appointed by the Advanced Studies and Research Board to supervise the Ph.D students.
(w)       “Co-Supervisor” means a person holding a Ph.D degree and is employed in an academic/research institution and who, in the opinion of the Board of Advanced Studies and Research has the ability to supervise the Ph.D research.
(x)        “Comprehensive Examination Committee” means a Committee constituted for the purpose of conducting comprehensive examination.

3.         Objectives

A Ph.D programme of Abdul Wali Khan University, Mardan in various disciplines is designed to:

i.          Prepare Scholars with a general command of their respective disciplines and a specific mastery of the area of specialization;

ii.         Develop potential in students for advanced level of research.

iii.        Provide opportunities of professional growth to scholars, thereby enabling them to contribute original research to the world research pool;

iv.        Undertake independent & self-directed research work and effectively guide others in advanced research;

4.         Eligibility

4.1       A person who meets the following criteria may be registered as a Ph.D student:

4.2       An M.Phil degree or its equivalent in the subject from a recognized University/Institution;

4.3       A University / College teacher or a member of the research staff of a research organization with three years’ experience in the field who has shown undoubted promise for research and holds MA, MSc, MS, MBBS and DVM or equivalent degree in the relevant discipline, at least in 2nd division, from a recognized University / Institute may be recommended by the Admission Committee for admission to M.Phil leading to Ph.D programme.

4.4       After successful completion of two semesters, a student registered for M.Phil degree may be transferred, on the recommendations of the Admission Committee of the department to the Advanced Studies and Research Board, to the Ph.D programme provided that the student has passed the M.Phil course work required for the degree, obtaining at least a B grade according to the grading system of Abdul Wali Khan University, Mardan. The time spent by the candidate in the MPhil course work may be counted towards the residence requirement for Ph.D programme.

4.5       No objection certificate from the employer is required to be attached with admission form, routed through proper channel in case of in-service candidates.

5.         Admission and Registration

5.1       GRE (International) subject test must be qualified before admission to the program is confirmed.

5.2       A candidate seeking admission to a Ph.D programme shall apply on the prescribed form.

5.3       The application shall be submitted to the Chairman of the department in which the student wishes to pursue his/her studies.

5.4       All applications received in the department shall be scrutinized by the Departmental Admission Committee to be constituted by the Vice-Chancellor.

5.5       The Admissions Committee shall interview and recommend to the Advanced Studies & Research Board the candidates who are found eligible for admission to Ph.D programme.

5.6       The Advanced Studies & Research Board shall approve the admission.

5.7       The University shall issue a “notification of registration” to each candidate approved for admission to Ph.D programme.

5.8       Each student so selected shall be required to register and pay the dues within 30 days from the date of issuance of the notification of registration, failing which the admission of the selected candidate shall be deemed as cancelled.

6.         Migration / Transference

 

A candidate of M.Phil/Ph.D degree programme may migrate from other universities to Abdul Wali Khan University, Mardan subject to the production of migration / transference certificate from the university concerned.

 

7.         Fees

  • Admission Fee                         Rs.    5500/-   (Once)
  • Registration Fee                                   Rs.    3500/-   (Once)
  • Tuition Fee                                         Rs.    5500/-      (Per Semester)
  • Identity Card Charges             Rs.      100/-(Once)
  • Laboratory Charges                 Rs.    2000/-   (Per Semester)
  • Library Charges                                    Rs.      600/-(Per Semester)
  • Security (refundable)               Rs.    2000/-   (Once)
  • Library Security (refundable) Rs.    2000/-   (Once)

                                            Total                                               Rs. 21,200/-

                        Thesis Evaluation Fee                    Rs.    3000/-
Fee for Re-examination               Rs.    3000/-
Degree Fee                                    Rs.    3000/-
Degree Fee in absentia               Rs.    3000/-
Duplicate of degree             Rs.    3000/-

Note:        Dues are subjected to revision from time to time

8.         Programme of Studies

8.1       The minimum period for the completion of Ph.D requirements shall be three years from the date of registration, and the maximum period shall be six years. Only, under exceptional circumstances, to be described in detail by candidate and supported by the Supervisor, the Research Board may allow extension beyond six years.

8.2       The courses shall be selected with the approval of the Supervisor from amongst the courses being offered in the department.

8.3       The Academic Council may change, relax the eligibility criteria for a candidate in terms of his/her qualifications and experience.

8.4       Residence requirement of two years shall be necessary for a student pursuing Ph.D programme. However, in case where the Supervisor and Co-Supervisor are satisfied that research work can be carried out outside the University, residency requirement may be exempted / relaxed, for reasons to be recorded.

8.5       A Ph.D student falling in the category defined by Clause 4.2 above shall be required to pass M.Phil courses within the first four semesters of admission.

8.6       Make-up and / or extra course(s) will not be counted towards Ph.D.

8.7       Ph.D students will hold one by one a seminar each month to create a culture of research at the University until the submission of their theses

8.8       All scholars must publish a scholarly paper in an HEC recognized journals.

8.9       Ph.D dissertation must be approved by at least two foreign experts from academically advanced countries.

 

9.         Removal from the Student Register

 

The Advanced Studies and Research Board may decide to struck off a Ph.D. students from the roll of register;

(a)       in case of unethical conduct on the part of the Ph.D students;

(b)       in case the dues for the Semester have not been paid;

(c)       when there are two consecutive adverse reports by the Supervisor   with regard to his / her progress in the research.

(d)       after having been registered for a period of 8 years.

(e)       at the request of the Ph.D student.

10.       Supervision and Monitoring

10.1    Appointment of Supervisor

(a)       The Advanced Studies and Research Board will appoint a supervisor and (a co-supervisor, if necessary) and approve the field of research, title and outline of research on the recommendations of the department concerned.

(b)       A supervisor will be required to: -

i.          have a Ph.D or equivalent degree;
ii.         have sufficient research experience; and
iii.        supervise not more than three Ph.D and four M.Phil students at a time;

(c)       On the request of the Ph.D student and in consultation with the Chairman concerned, the Advanced Studies and Research Board may change the Supervisor, within a period of one year after registration.

(d)       In case of a conflict between the supervisor and the candidate for recorded reasons the supervisor or co-supervisor may be changed by the Board.
10.2    Supervision

(a)       The Supervisor will define, provide advice and guide regarding the research problems and design and help establish a timetable for the entire work (within the first three months of the admission).

(b)       The Supervisor will supervise the Ph.D research. He/she will ensure that sufficient consultation takes place between him & the Ph.D scholar. The Supervisor is answerable to the Advanced Studies and Research Board for the academic quality of the thesis, regarding both contents and report. He / she will also ensure the observance of all procedures related to the thesis and the graduation.

(c)       The Supervisor shall submit a detailed biannual report to the Advanced Studies and Research Board on the progress of the student.

(d)       The Supervisor will act as an examiner for the thesis.

(e)       Intimate the Chairman / Director to take appropriate action in case the student’s progress is not satisfactory.

(f)        Honorarium to the supervisor and co-supervisor will be made as per policy of Higher Education Commission of Pakistan, in vogue from time to time.

10.3    Monitoring

(a)       The Ph.D student will report quarterly to the Supervisor including:

i.          a progress report on the Ph.D research (including the planning for   the next year);
ii.         a complete list of research output (articles, papers, conference proceedings etc.).
11.       Comprehensive Examination and Seminar

11.1    A student shall be required to pass a comprehensive examination, consisting of a written and an oral part, within two years of admission to the Ph.D programme.

11.2    If a student does not pass the comprehensive examination in the first attempt, he/she may be given one more chance on the recommendation of his/her Supervisor. The registration of a Ph.D student shall be deemed as cancelled if he/she does not pass the comprehensive examination even in the second attempt.

11.3    The comprehensive examination shall consist of written and oral parts. The examination shall be conducted by a Ph.D Examination Committee appointed by the Vice-Chancellor on the recommendations of the Chairman of the department and Dean of the faculty concerned in consultation with the Supervisor / Co-supervisor. The Supervisor of the student will also be a member of this committee. The pass percentage for comprehensive examination shall be 2.5 GPA or 50% marks.

11.4    After passing the comprehensive examination, but before the submission of his / her thesis, a Ph.D student will take at least one seminar, open to the public, on a topic relevant to his / her field of research.

12.       Thesis / Dissertation
The thesis may consist of: 

(a)       an academic treatise on a specific subject.

(b)       a number of special academic treatise, all or some of which have   already been published, provided that there is a clear proof of a common link to a specific subject and clear exposition of that link in the preface;

(c)       an experimental and theoretical concept;
(d)       it shall form a distinct contribution to knowledge and afford evidence of originality, shown by the discovery of new facts by the exercise of independent, critical judgment and / or by the invention of new methods of investigations;

(e)       it shall not include research work (except references) for which a degree has already been conferred by this or any other university of the world and it shall be certified that there is no plagiarism in the research work;

(f)        the student shall be required to give a declaration that the research work he is submitting has not been submitted before, nor shall it be used in future for obtaining a similar degree;

(g)       it should be written in English, except in case of a research programme in Urdu language or literature, and the presentation must be satisfactory for publication.

(h)       any part of thesis published before its submission, may be appended at the end of the thesis;

(i)         a Ph.D student shall submit six copies of the thesis (one of which will be hard bound) duly approved by the supervisor, to the Controller of Examinations before the viva voce examination. The bound copy will be deposited by the Controller of Examinations in the library of the concerned department

(j)         the thesis shall be typed on A4 size (11.69" x 8.27") paper with double line spacing, with a margin of 1 ½" on the left and 1" to the right, top and bottom of each page. The thesis shall be hard bound with sky blue cloth colour and lettered in gold on the front and the spine.

(k)       the title page of the thesis should be modeled on the one given in the appendix at Page 381

(l)         all rights of publication of thesis in book form are reserved with Abdul Wali Khan University, Mardan and the thesis will be published with only the written permission of the University. Any violation to this effect will be charged under copy-right Act.

 

 

 

13.       Approval by Supervisor

13.1    The Ph.D thesis will be subjected to the scrutiny by the supervisor. The supervisor will intimate his/her approval of the thesis to the Pre-submission Examination Committee (Page 382).
[
13.2    The Pre-submission Examination Committee constituted by the Vice Chancellor on the recommendation of the Chairman of the Department concerned shall comprise the supervisor and three faculty members of the relevant subject. The Committee shall be chaired by the Dean of the faculty concerned.

13.3    A Ph.D student will furnish the members of the Pre-submission Examination Committee with a copy of the manuscript approved by the supervisor.
[                       
13.4    The Committee will decide as to whether the Ph.D thesis is the proof of student’s ability to independently conduct academic research leading to furthering of knowledge. The Committee shall take decision within four weeks after receiving the manuscript.

13.5    The Committee will decide by majority of votes the suitability of the manuscript submitted by the student for evaluation.
           
14.       Examination

14.1    The candidate shall in the first instance submit four unbound copies of his/ her completed thesis along with an application on prescribed form for the evaluation of his / her thesis, duly forwarded by his / her supervisor and the chairman of the department.

14.2    The examination procedure will be as defined here under:

(a)   There shall be a standing list of external examiners for each department consisting of the persons of eminence in the respective field of research from technologically advanced countries. The list shall be updated by the Board of Studies of the Department / Board of Faculty concerned from time to time and approved by the Advanced Studies and Research Board. The external (two from technologically advanced countries) examiners will be requested to critically examine the thesis for its suitability for the award of a Ph.D degree;
[
(b)   The supervisor shall suggest a panel of at least six external examiners from the approved list. The Vice Chancellor shall appoint three examiners from the suggested panel to evaluate the thesis;
[
14.3    The reports of the external examiners shall be placed before the Advanced Studies and Research Board for consideration.

14.4    If the thesis is adjudged as adequate by two of the three external examiners, the Advanced Studies and Research Board shall allow the candidate to appear in the viva voce (thesis defense examination);

14.5    If two of the three external examiners find that the thesis is wholly inadequate, the Advanced Studies and Research Board may reject it.

14.6    If any of the examiners suggest modifications / revision of the thesis, the candidate shall be required to submit a revised version of the thesis, duly certified by the supervisor, within six months;

14.7    The revised version of the thesis shall be approved by the same examiner who suggested modification / revision of the thesis;

14.8    If any of the examiners finds the thesis adequate but suggests minor modification / revision, this may be incorporated without referring again to the examiners, but within maximum of three months period;
[
14.9    The viva voce examination shall be conducted by the two local examiners appointed by the Vice Chancellor from the panel approved by the Advanced Studies and Research Board, the Supervisor and the Chairman of the Department concerned;

14.10  The viva voce examination shall be open to the public but the evaluation will be done only by the panel of examiners;

14.11  If the candidate fails to satisfy the examiners in the viva voce examinations, he / she may be given a chance to defend the thesis for the second and final time within a period of six months;
15.       Admission to degree

15.1    A candidate who successfully completes all the requirements shall be awarded, with the approval of the Advanced Studies and Research Board and the Syndicate, the degree of Ph.D under the seal of the University.

15.2    The Vice Chancellor may approve the recommendations of the Advanced Studies and Research Board on behalf of the Syndicate regarding the award of Ph.D degree to the candidate.

16.       Preparation and Distribution of the Thesis

16.1    After fulfilling the requirements in article 17.1 and 17.2, a Ph.D student may proceed with reproducing his / her thesis. He will submit three hardbound copies of the thesis to the Chairman of the Department one for the Departmental Library, one for the Controller of Examinations and one for the Central Library of the University.

16.2    Advertisement of any sort in the thesis is prohibited.

16.3    A Ph.D student shall also furnish the Chairman of the Department concerned with a soft copy of the approved thesis.

17.       Announcement Regarding Ph.D Programme

17.1    The Press and Publications or media wing of the University will be responsible for public announcements regarding Ph.D degree and will be of assistance to the Ph.D student in this matter.

17.2    The Ph.D student will be given a certificate of the Ph.D degree signed by the Chairman of the Department, the supervisor and one of the local external examiners, subject to clearance by the concerned University Authorities.

18.       Award of Ph.D Degree

18.1    The proper degree shall be awarded to the Ph.D student in the convocation following the announcement of Ph.D degree provided that a minimum of six months (relaxable) have lapsed between such an announcement and the date of convocation.

 

19.       Honorary Degree

19.1    Syndicate of the Abdul Wali Khan University, Mardan has the right to confer an honorary Ph.D degree on a person in the field of science or award him/her scholarship for his/her outstanding services to the country, ummah or humanity in general.

19.2    The decision of subjected the Syndicate to confer an honorary degree shall, however, be subject to the confirmation by the Chancellor and shall be made at a meeting held after proper consideration and supported by two-third majority of the members present at the meeting.

20.       Validity

These rules and regulations will be applicable with effect from Spring Semester 2009.

21.       Change in Regulations

These regulations may be changed / amended from time to time, dictated by the requirements of study programmes to suit the changing needs of the time and the programmes.

  • Minimum Criteria for M.Phil/MS and Ph.D Programmes

 

    • Minimum requirements for M.Phil/MS and Ph.D programmes are as follow:
    • Sixteen years of schooling or 4 year education (130 credit hours) after HSSC/F.A. / F.Sc/Grade 12 equivalent will be required for admission in the M.Phil/MS programme leading to Ph.D.

 

    • GRE (International) Subject Test will be necessary at the time of admission to M.Phil/MS programme leading to Ph.D.

The minimum acceptable scores in GRE are as follows:

  • 40% Percentile Score: Valid for Admission until December 31, 2009
  • 45% Percentile Score: Valid for Admission until December 31, 2010
  • 50% Percentile Score: Valid for Admission until December 31, 2011
  • 60% Percentile Score: Valid for Admissions thereafter.

 

For presently continuing students (Admissions before January 11, 2010), the candidates must pass the GRE (International) Subject Test before submission of Ph.D. Dissertation. In disciplines where this test is not available, the test will be made available locally by National Testing Service (NTS), and if the Test is not available in NTS subject list, then a University Committee consisting of at least 3 Ph.D. faculty members in the subject area and approved by the HEC will conduct the Test at par with GRE (International) Subject Test.

    • Before moving into the Ph.D. program, candidates will need to complete 30 credit hours, out of which 24 credit hours will be for course work, which may lead to the award of M.Phil/MS/Equivalent Degree.
    • The minimum CGPA should be 3.00 or First Division in MS/M.Phil/Equivalent Degree for continuing into Ph.D.

 

    • Additional Ph.D. level course work of at least 18 credit hours followed by a Comprehensive Examination and an open defense of Dissertation is essential for the award of Ph.D. degree.
    • Acceptance/publication of at least one research paper in an HEC approved “X” category journal is essential for the award of Ph.D. degree (“Y” in case of Social Sciences only).

 

    • The Plagiarism Test must be conducted on the Dissertation before its submission to the two foreign experts, as described below.
    • The Ph.D. Dissertation must be evaluated by at least two Ph.D. experts from technologically/academically advanced foreign countries in addition to local Committee members.

 

    • A copy of Ph.D. Dissertation (both hard and soft) must be submitted to HEC for record in Ph.D. Country Directory.
    • There should be at least 3 relevant full time Ph.D. faculty members in a department to lunch the Ph.D. program.

 

The maximum number of Ph.D. students under the supervision of a full time faculty member is five which may be increased to eight under special circumstances in certain teaching departments subject to prior approval of the Higher Education Commission (HEC).

 

 

 

RULES & REGULATIONS PERTAINING TO ADMISSION, REGISTRATION AND EXAMINATIONS REGARDING SEMESTER PROGRAMMES OF ABDUL WALI KHAN UNIVERSITY, MARDAN
1.         Short title, commencement and application
1.1       These regulations shall be known as Regulations pertaining to Admission, Registration and Semester Examinations, framed under section 30(1)(a) of Abdul Wali Khan University, Mardan Ordinance, 2009.

 

1.2       These Regulations shall come into force with immediate effect.

2.         DEFINITIONS
a.         Academic Advisor. A member of the Academic Staff to be appointed by the Vice Chancellor / Dean / Chairman / HOD / Principal of the Department / College / Institute / Centre for guiding and counseling students and for supervising their academic performance till their final graduation from the University.

b.         Academic Program. An “Academic Program” means a program of studies, which leads to the award of a University Degree to the students, after successful completion of all its requirements.

c.         Assessment. The means by which program or achievement in a unit is evaluated. This can include assessment methods such as assignments, examinations, project work, seminar papers and tutorial participation etc.

d.         Cease. Means that a student is considered unsuitable for further studies at Abdul Wali Khan University, Mardan as a regular student and is withdrawn from the study programme.

e.         Class Assignment.             A task relevant to a course of study assigned by concerned faculty to substantiate the course contents. The assignment may or may not be graded.

f.          Contact Hour. One contact hour means one hour (including 05 minutes break) spent on academic/research related activities including instructional work/tutorials, lab work (practicals), research work, projects, seminars, workshops, internships, etc during the course of studies at the university. Generally speaking one credit hour of course work is equal to one contact hour where as one credit hour of practical/lab/research work/ projects etc is equal to 03 contact hours.

  • Controller.    means the Controller of Examinations of Abdul Wali Khan University, Mardan.

 

  • Co-Supervisor/Co-Advisor. A faculty / specialist from industry / R&D organization (in a specific field in which requisite expertise/facilities are not available within the university) who assists in supervision/guidance of thesis / dissertation of a BS / MS / MBA / MPhil / PhD student till completion of research work. The co-supervisor/co-advisor must have sufficient experience and relevant qualification (minimum PhD) in the field of research.
  • Course. means a course of study leading to the successful completion of the degree.

 

  • Credit Course. A “Credit Course” means a course of study, successful completion of which shall be a requirement for the degree.
  • Credit Hour (Cr. hr) N. A lecture of one-hour duration (including 05 minutes break) per week per semester for a subject countable towards a student’s Cumulative Grade Point Average will be considered as one credit hour. However, in case of seminars, tutorials and laboratory work, one credit hour may require three contact hours depending upon the nature of the subject.

 

  • Dean.   means the Dean of the faculty.
  • Department. means the Academic Department of the University.

 

  • Deputy Controller of Examination. “Deputy Controller of Examination” means the Deputy Controller of Examination of the University
  • Examinations. means the semester examinations.

 

  • Examiners. means a person appointed to conduct the examination.
  • Faculty. means the faculty of the University.

 

  • Fee. means fee charged for every course attended by a registered student.
  • Grade.            A mark (letter grade or number) indicating the quality of students’ academic performance is called Grade.

 

  • Grade Point (P).      Number of points representing the letter grades scored by a student in a subject.
  • Grade Points of a Credit Course.           Total number of points scored by  student in a credit course. This number is the product of points representing the letter grade scored by the student in a course and the number of credit hours taken of the course.

 

  • Grade Point Average. means the accumulative grade point earned in a semester or in the whole course of study.
  • Cumulative Grade Point Average (Cum GPA). The summation of grade points of all credit courses divided by the total number of credit hours taken by a student, i.e

                                   
Where P represents a grade point assigned to a letter grade scored by the student in a course and N represents the number of credit hours associated with the course.

  • Head.             means the Head of the academic department.

 

  • Non-Credit Course.           A “non credit course” means a course of study, successful completion of which shall not be a requirement for the degree.
  • Practical/Lab Test.             These tests include all such examinations / evaluations to ascertain the level of competency of practical application of knowledge acquired.

 

  • Project.          Project is a research work aimed at testing the ability of a student to translate the theoretical knowledge acquired during a course of study into practical use at Bachelor/Master level.
  • Probation.    A student is said to be on probation if he/she is deficient in standards to the extent that he/she is likely to be relegated/withdrawn and is allowed to continue studies for one semester.

 

  • Thesis/Dissertation. Is a report comprising the original research of a student which is counted towards the partial fulfillment of his Master/MPhil/PhD degree.
  • Registrar. means the Registrar of the University.

 

  • Registration means registration of the student with the office of the Registrar of the University.
  • Semester Grade Point Average (Sem GPA).   The summation of grade points of all credit courses divided by the total number of the credit hours taken by a student during a semester.

 

  • Semester.     A “Semester” means an academic period, in which one set of courses in any discipline is offered. The duration of a semester will be minimum of 18 weeks including 16 weeks for teaching and 02 week for exams. The academic year consists of two semesters; fall and spring semester. There may be a short summer semester of minimum 8 weeks duration with twice the pace and progress.

 

  • Subject or Course.   A “Subject” or “Course” means a topic or a subject related to an academic program, which is to be studied by  a student for a fixed number of hours during a semester. Each subject will carry a specific discipline code and number.
  • Thesis Supervisor/Advisor.        A permanent faculty member who supervises/guides thesis/dissertation of a PG (MS/MBA/MPhil/PhD) student till successful completion of research work. The Supervisor/Advisor must have sufficient experience and relevant qualification (minimum PhD) in the field of research.

 

  • Vice Chancellor means the Vice Chancellor of the Abdul Wali Khan University, Mardan;

3.         INTRODUCTION

3.1       Abdul Wali Khan University, Mardan shall offer undergraduate (Hons) and graduate study programmes in the subjects provided in the schedule and introduced from time to time.

3.2       Admission to the University is open to all eligible candidates without distinction of caste, creed, gender, or place of origin or domicile. Application for admission to various courses of study shall be invited from all over the Pakistan. However, foreign students seeking admission to the University shall be required to submit their applications through the Ministry of Education, Government of Pakistan.

3.3       Academic year of the university shall comprise of two semesters, each of a minimum duration of 18 weeks of teaching. A University department may, with the prior approval of the Academic Council, arrange courses during summer vacation.

4.         DEGREE STANDARDIZED FORMAT SCHEME OF STUDIES

4.1       For Four-year Bachelor Degree

a.

Total No. of Credit Hours

130 – 136

b.

Semester Duration

16 – 18 Weeks

c.

Number of Regular Semesters

08

d.

Number of Summer Sessions

1 – 2 in one calendar year

e.

Course Load per Semester

15 – 20 Credit Hours

f.          Internship / Project  Every student is required to write a project report (similar to thesis with less intensity) or will do his /her internship in an organization which relates to his / her discipline in which he / she is graduating/. This is to be done when the student is at senior level, i.e. 4th year).
           
4.2       For   MS / M Phil Structure, after completion of 130 – 136 Credit Hours by Undergraduate Students

a.

Total No. of Credit Hours

50 (24 credit hours of Course Work +  26 credit hours of Research Work)

b.

Semester Duration

16 – 18 Weeks

c.

Number of Regular Semesters

04 (including 02 semester course work)

d.

Number of Summer Sessions

1 – 2 in one calendar year

e.

Course Load per Semester

9 – 12 Credit Hours

f.          All the courses will consist of Advanced courses related to the discipline in which the student is enrolled and graduating.
g.         MPhil: The thesis of MPhil will be evaluated to be satisfactory or unsatisfactory for qualification and award of MPhil degree.
h.         i.          For PhD 18 Credit hours of Course work is mandatory                                                                                                                                         
requirement.
ii.         PhD duration will be Minimum 03 years after MSc/equivalent 16 years education.
iii.        PhD duration will be Minimum 02 years after MPhil / equivalent 18 years education. 

    • Academic year of the university shall comprise two semesters, each of a minimum duration of 16-18  weeks of teaching.

 

    • The course of study for MSc, MBA and MPA shall extend over four semesters.
    • while courses of study for MCom and  MEd shall comprise 02 semesters.

 

    • The minimum duration for completing the bachelor’s degree shall be eight semesters.
    • The minimum duration for completing the master’s degree shall be four semesters.

 

5.         COURSES OF STUDY

            The courses of study and syllabi for the various degrees of the University shall be, submitted by the respective Boards of Studies and Boards of Faculties to the Academic Council and the Syndicate for approval. Such courses and syllabi shall become effective from the date of approval by the syndicate or such other date as the Syndicate may determine.

6.         ORGANIZATION OF TEACHING 

6.1       Teaching in the various courses shall be conducted in the University department or constituent or affiliated institutions through lectures, tutorials, discussions, seminars, demonstrations, practical work in laboratories, field work and other methods of instruction approved by the Academic Council.

6.2       Teaching in each department/institute shall be conducted by the University teachers or such other persons as may be declared as “teachers” by the University.

6.3       Teaching in each department/institute shall be organized through courses specified for each discipline and approved by the competent authorities as defined in the Abdul Wali Khan University, Mardan Act, 1997.

6.4       Each student should follow the syllabi and courses of study as may be prescribed by the Academic Council and the Syndicate from time to time.

6.5       Teaching at Master and M.Phil levels shall be entrusted to a person who possesses a Doctoral degree unless otherwise permitted by the Vice Chancellor/Advanced Studies & Research Board.

6.6       English shall be the medium of instruction, except in language courses.


It should be taken as a part of study programme rather than a rule.

 

7.         ADMISSIONS

7.1       Each candidate shall make an application for admission on a prescribed form in response to an advertisement.

7.2       Applications for admission, to disciplines courses, shall be invited by the Director Academics/Provost on prescribed form to reach his office, complete in all respects, on a specified date to be announced by him.

7.3       The candidates are required to submit in person the application forms. All application forms, for admission shall be accompanied by attested copies (by a Gazetted Officer BPS-17 and above) of the following documents:

  1. SSC/HSC/BA/BSc or equivalent Examination certificates or a surety certificate in case of non-declaration of result;
  2. Detail Marks certificates;
  3. Character Certificate from the Head of institution last attended;
  4. Provisional Certificate;
  5. Domicile Certificate;
  6. Four passport size photographs;
  7.  Migration Certificate;
  8. An undertaking as per specimen appended in the prospectus;
  9. Computerized National Identity Card or “B” form or CNIC of father/guardian
  10. Every application shall be accompanied by a declaration signed by applicant and counter signed by his father/guardian, that he/she would abide by the Statutes, Rules and Regulations of the University and instruction issued to him/her from time to time by his teacher, the Vice Chancellor, Dean of the Faculty, Chairman of Department .

 

7.4       Candidates applying for more than one discipline, are required to submit an additional application form for each category.
7.5       A person holding a Bachelor’s degree from a recognized Pakistani university, or an equivalent degree from any other recognized university, with at least;

  1. Second division for annual system
  2. 50% marks (CGPA equivalent to 50% marks)

shall be eligible for admission to the masters programme of study.

    1. Eligibility for admission to Bachelor’s programme shall be FA/FSC, or an equivalent certificate/diploma from any other recognized institution, with at least ‘a second division’ or ‘its equivalent grade based on minimum 50% marks for other than annual system’.

 

    1. Applicant/candidate with ‘third division’ / ‘less than 50% marks or equivalent for other than annual system’ is not eligible for admission to any study programme of the University.
    1. Candidates considered eligible for admission for all degree programs shall appear before the Selection Committee for test and interview.

 

    1. Admission shall be made on the basis of 60% weight age for academic performance and 40% weight age in the Entry Test & interview.
    1. Admission shall be carried out by an Admission Committee consisting of at least 03 members headed by the Chairman/HOD/Principal of the Department/Institute/College concerned. The decision of the Admission Committee shall be final.

 

    1. All admissions shall be provisional. The admissions should be approved by the Dean of the Faculty concerned on the recommendations of the Admission Committee of the concerned department.
    1. Admission shall be carried out strictly on the basis of merit. The criterion of merit shall be determined by the Admission Committee of the Department concerned.

 

    1. Wherever quota system exists the criterion of merit shall be applied within each group.
    1. The list of nominees for the quota seats will be received through concerned departments/agencies etc. The nominees will have to submit application forms prior to their test/interview by the selection committee. The University will not accept any advance copy for admission from any candidate.

 

    1. The number of open merit and quota seats shall be determined by the Syndicate on the recommendations of the Academic Council.
    1. If any candidate fails to appear before the Admission Committee for interview or for admission test at the fixed time he/she shall not be considered for admission.

 

    1. If two candidates have equal merit, the one senior in age shall be given preference over the other for the purpose of admission.
    1. All the candidates must bring the original certificates for verification in the interview.

 

    1. Wherever needed, the equivalence of academic qualification shall be determined by the Equivalence Committee of the Abdul Wali Khan University, Mardan.
    1. Foreign students shall be considered for admission after prior approval of the Ministry of Education, government of Pakistan, Islamabad.

 

    1. Undertaking/Agreement   All candidates selected for admission, on open merit seats/reserved, will be required to submit an Undertaking/Agreement, on a Rs.100/- judicial Stamp Paper. A copy of the Undertaking/Agreement is provided in the Prospectus.
    1. Within 15 days of completion of admission the name, percentage, date of birth, examination passed with year, roll number, marks, division, the institution last attended and the course to which a candidate has been admitted shall be reported to the Vice Chancellor in the prescribed form with the recommendations of the Admission Committee after due verification of particulars of candidates and payment of dues from them through Provost, for registration in the University Students Register at Controller Examination office.

 

    1. Incorrect information or suppression of facts, in application form, shall entail refusal of admission, and of expulsion from the University even if admission has already been granted.
    1. Late admission will be allowed to only those candidates who are on waiting list. They will be informed of their selection and will be required to finalize the admission requirements within the notified period.

 

    1. Late admission may be granted  in very special cases by the Vice Chancellor upto one week after the last date with the late fee of Rs. 2000/-
    1. Candidates selected for admission will be required to finalize the admission requirements within the notified period, failing which their right of admission will be forfeited and the seats will be allotted to the deserving candidates on waiting list.

 

    1. Admission to Masters after 2 years Bachelor Passed Course:     For those students who will be joining the department/institute after completing 02 years Bachelor (annual system); they have to complete 60 to 80 credit hours course to earn Master’s degree.

           
7.28    Admissions shall be finalized after verification of the academic documents from the respective Boards/Universities. The admission of such candidate shall be cancelled immediately if any of his/her documents are found fake/bogus. Such a candidate will have no right of appeal and shall not go to any court of law against the University.
           
            7.29    Admission to one department shall not give a student a right to migrate to another department.

7.30    Ineligibility    The following shall not be eligible for admission to Masters and Bachelors programmes:
a.         Those who have ceased to be student of this University.
b.         Those who already possess a Master’s or Bachelor’s degree or an equivalent degree from this or any other University.
c.         Those who are already on the rolls of this University

7.31    Age Limit      The maximum age limit for admission of the masters and bachelors programmes shall be 25 and 22 years respectively. Any one beyond the prescribed age shall not be admitted unless the relaxation is granted by the concerned Dean on the recommendation of the Chairman of the department concerned. The candidates having age limit beyond the stipulated age shall not be enrolled/admitted nor allowed to attend classes unless and untill he/she obtains approval for waiving off of the “over age period”.  The eligibility for attainment of age limit of 25 and 22 years shall be counted from the fixed date of admission.

    1. The Vice Chancellor may cancel/refuse admission of/to any student without assigning any reason.

 

    1. The Academic Council may prescribe other criteria for determining merit for admission from time to time.

 

 

    1. University dues are paid at the start of each Semester. Those who do not pay dues within 10 days of 1st month of the Semester are not allowed to attend the classes. The defaulters of the University dues are not permitted to sit in the examinations. (also refer 15.1 d & 15.16))
    1. Dual Enrollment      Students enrolled, as a full time regular student in any of the degree programme offered by Abdul Wali Khan University, Mardan, cannot be allowed admission simultaneously in any other degree programme in any other University/Degree awarding institution as well. In case a student is found and verified for dual enrollment he/she will be liable for cancellation of his/her enrollment from Abdul Wali Khan University, Mardan.

 

8.         SEMESTERS

    1. FALL / SPRING Semester

 

a.         There will be two regular semesters (Fall and Spring) every year.
b.         Each semester will be spread over 16-18 weeks (inclusive of examinations).
c.         Universities / institutes are at liberty to enroll students (if they fulfill their criteria) for any semester or for any single course and issue transcript with letter grades at the end of the semester.
d.         The Fall semester shall start in the first week of September each year and the Spring semester shall start in the third week of January. In case the teaching in the whole of the University is suspended because of some exigency, the period of the semester shall be extended to the extent of the lost period of time.
e.         Each semester shall be of eighteen weeks duration, out of this period, sixteen weeks shall be reserved for teaching and two weeks for conduct of examinations.

 

 

 

    1. SUMMER Semester

 

a.         Summer session provides opportunity to students who have failed or have withdrawn from a course and those who wish to improve their GPA to qualify to the next semester.
b.         During the summer break, University may offer intensive 1-2 Summer Sessions each of 8 weeks with subjects of their choice.
c.         The contact hours during the Summer Session will be doubled to ensure that the course is completely taught in a summer session with half of the duration compared to a regular (Fall or Spring) semester

9.         CREDIT HOURS

9.1       A credit hour means teaching a theory course for 60 minutes each week throughout the semester.

9.2       One credit hour in laboratory or experimental work would require lab contact of at least three hours per week throughout the semester.

9.3       The credit hours are denoted by two digits within brackets with a hyphen in between. The first digit represents the theory part while the second (right side) digit represents the practical. Thus 3(3-0) means three credit hours of theory, while 4(3-1) means a total of four credit hours, of which three are of theory while one credit hour is for laboratory. The weekly contact hours of a 3(3-0) course will be three, the contact hours of a 4(3-1) course will be six while the contact hours of a 3(1-2) course will be seven. The contact hours during the Summer Session will be doubled to ensure that the course is completely taught in a semester with half the duration compared with a regular (Fall or Spring) semester.

9.4       A course having 4 credit hours, means three lectures and one practical of 03 periods per week.

9.5       A course having 3 credit hours, means two lectures and one practical of 03 periods per week.

9.6       A course having 4, 3 and 2 credit hours with no practical means 4, 3 and 2 lectures  per week respectively.

 

 

10.       MAXIMUM OR MINIMUM COURSE

10.1    Fall & Spring Semester

a.         For BSc (Hons)/MSc;
i.          Normally a full time regular student is required to take/carry a load of 15-20 credit hours in a semester or 5 (Five) courses of 3 or 4 credit hours each.

ii.         A student shall not be allowed maximum load exceeding 18/24 credit hours a week or six courses of 3/4 credit hours each in a semester.

iii.        At the beginning of each semester, a student shall register in the courses being offered by the department on the prescribed registration cards.

iv.        A student shall normally be required to register for course of total 15 to 20 credits in a semester. However, the chairman of the department may allow a student to register courses of 12 credits in a semester as a special case.

v.         A student may, in the final semester register in less than 12 credit hours, if required for the completion of the degree.

vi.        A student may register additional non-credit course(s) out of the prescribed courses, on successful completion of which the course(s) will be included in the transcript.

vii.       The Chairman of each department shall forward within seven days from date of the commencement of the semester all the course registration cards to the controller of examinations.

viii.      A student, who does not register in any course in a semester, will not pay tuition fee/hostel charges for the semester. Such a student shall not be entitled to avail University’s facilities during that semester.

ix.        The University shall offer every required course at least once in an academic year.

b.         For MS/MPhil; A regular student is required to take 9 – 12 credit hours per regular semester

 

    1. Course load for summer semester
  1. Undergraduate students can take up to 6 credit hours during summer semester.

 

b.         Graduate students can take up to 6 credit hours during summer semester.

11.       REQUIREMENT FOR MAXIMUM COURSE LOAD IN A REGULAR SEMESTER

    1. Requirement of CGPA 3.5            An undergraduate student may be allowed to take up to 18 credit hours being maximum course load only if he / she is having a CGPA of 3.5 or above with the permission of the Head of the Department.

 

    1. Chairman/HOD Discretion           The Head of Department/Institute may also allow maximum course load to any student, graduate or undergraduate when the student is graduating in that very semester, e.g. an undergraduate student with CGPA of 3.2 needs 18 credit hours to graduate or a Masters / M Phil student with a CGPA of 3.2 needs 15 credit hours to graduate. In this situation the Head of department can make an exception for any particular student by allowing him / her to take maximum course load. (It will be the student’s last graduating semester).

 

 

    1. M.Ed Degree Programme;
  1. The M.Ed course will extend over a minimum period of two Semesters.

b.         A minimum of 36 credits is required for M.Ed programme.

    1. B.Ed (One Year) Degree Programme;

 

a.         Course of training for B.Ed (One Year) degree will extend over a minimum of two Semesters.

  1. A minimum of 36 credits is required for B.Ed (One year/two semesters) training programme.

 

12.       WITHDRAWAL / DROP/ CHANGE OF COURSE(S)
     

    1. Drop/Change of Course

a.         Students will be advised about the department / University requirements for the degree such as attendance, required/ elective courses and the training he/she has to undergo for the degree so that he/she may select his program of studies wisely and successfully.
b.         When a course, for  which a student has enrolled, can not be offered according to the announced program, the student may take an alternative course. However, this must be done no later than 7 days after the date of enrollment.
c.         A student, with the consent of the concerned Dean/Head of Department, may be allowed to
i.          change a course within 07 days of the commencement of a 
semester, and
ii.         drop a course within 05 weeks of the commencement of
semester.
d.         A student may change or drop course or convert a credit course into a non-credit course or vice versa within 15 days from the date of commencement of a semester on the recommendations of the teacher(s) and the chairman of the department concerned.

  1. Change of the course(s) shall not be allowed after 15 days from the date of commencement of the semester.
  2. A student dropping a semester after registration of the courses or choosing not to register in any course during a semester will deem to have dropped the semester.
  3. The student dropping a semester after registration of the courses shall be required to pay tuition fee/hostel charges for the semester.
  4. The semester shall be dropped provided the student seeks the permission of the Chairman/Dean of the faculty concerned within five weeks of  the commencement of the semester.
  5. The dropped semester shall be counted towards the maximum period of six semesters allowed for completing of Master’s degree and the maximum period of twelve semesters allowed for completion of Bachelor’s (Hons) degree.

            12.2    Withdrawal of Course

a.         Withdrawal from a course will be allowed latest up to one week before the 2nd in-semester examination (i.e.   by the end of 15th week) under approval by the course in-charge and Dean/Head of Department of the Institute.

  1. Withdrawn course will appear on transcript with letter W.

13.       REPEATING COURSES

13.1    Those failing in any course due to some genuine reason and having shortage of attendance shall have to repeat that or an equivalent course whenever offered.

13.2    Whenever a student fails or gets a ‘D’ grade, he/she can repeat the course when offered to improve his/her grade for undergraduate students.

13.3    A student can be allowed to repeat a maximum of six courses (18 credit hours) to improve their grades at undergraduate level and two courses (08 credit hours) at graduate level.

13.4    In case a student repeats the course which has already been taken,

  1. the old grade will be replaced with the new grade, (for            CGPA calculation).
  2. but in case a student takes a new course in lieu of the           course in which he / she failed, both the grades will     reflect on his/her transcript, i.e. old course grade and new             course grade.

 

    1. If a student absents himself in a test for any reason, no separate test will be arranged for him/her. (read in conjunction with Rule 15.6)

14.       ATTENDANCE

14.1    A student will be allowed to appear in examination only if he/she has attended, not less than 75% of the lectures/seminars delivered to his/her class in each course and 75% of the practicals/laboratory demonstrations prescribed for the respective courses.

 

 

    1. A student having less than 75% attendance but more than 65% in a particular course and having made up the deficiency in consultation with the concerned teacher, may be allowed by the concerned Dean/Head of Department to sit in the examination.

 

    1. The Chairman of the department concerned may, on the recommendations of the teacher of the course concerned, condone the deficiency in attendance up to five percent (05%) of the total lectures, seminars, practicals and laboratory demonstrations. The student falling short of the required percentage of attendance of lectures / seminars / practicals / laboratory demonstrations etc., shall not be allowed to appear in the terminal examination of the concerned course and shall be treated as having failed in that course.
    1. Counting of attendance shall start from the date of commencement of classes.

 

    1. A date-wise record of the attendance of students shall be maintained by each teacher.
    1. The period of absence in case of participation in co-curricular/sports activities outside of Abdul Wali Khan University, Mardan, with the permission of the Competent Authority may not be counted, as absence.

 

    1. Students short of attendance are detained and examination admit-cards are not issued to such students.
    1. Students having class attendance less than 65% in a particular course will be required to repeat the course when it is offered again.

 

    1. In addition to ‘F’ grade awarded on the basis of academic failure, a student having less than 75% attendance will also be awarded ‘F’ grade in that subject. The ‘F’ grade(s) so obtained will only be cleared by repetition of the course(s) whenever offered, so that the students are made to attend the missed courses.
    1. Absence from class for two consecutive weeks or more (two weeks means six classes for a three credit hours course and four classes for a two credit hours course) without any genuine reason shall entail cancellation of admission in the course by the class teacher which would only be restored on appeal to the concerned teacher made within 05 days of the cancellation order with payment of Rs.500/-. The class teacher will inform the Chairman of the Department regarding cancellation and restoration of admission in the course

 

    1. Sanction of leave upto 07 days shall be sanctioned by the Chairman of the Department concerned. Sanction of leave beyond one week will be granted by the Vice Chancellor on the recommendations of the Chairman/Dean concerned. The maximum leave period to be availed in exceptional cases on very genuine grounds in one semester will not exceed Thirty (30) days.

15.       EXAMINATIONS

    • A student shall be eligible to appear in the terminal examinations provided that:

a.         he/she has been on the roles of the University during that semester;
b.         has registered himself/herself for the courses of study,                                   and
c.         has 75% attendance (refer rule 14.1 to 14.7 for detail)
d.         has paid all the University dues including tuition/hostel fees, etc, by the commencement of the semester. (refer 7.34 & 15.16 also)

    • A student shall be evaluated in each course on the basis of
  • sessional tests,
  • class assignments,
  • quizzes,
  • mid terms,
  • terminal examinations.
  • give presentation,
  • participate in group discussion, and
  • submit projects/lab reports by the due dates
  • any other

 

    • These (refer 15.2 a–h) will have different weightages and contribute towards the overall assessment in percent marks. The following weightage shall be given to the Examinations / home assignments / terms paper etc, for each course in each semester:

Evaluation Category

Distribution of Marks

Class tests

10%

Quizes/Assignments/Presentations etc

20%

Mid Term

15%

the terminal examination

55%

    • In case a student joins a course after it has started, he/she will be responsible for any missed quizzes, assignments and lectures.

 

    • The marks in missed quizzes etc will be zero while make-up tests, assignments, projects and labs can be arranged in consultation with the teacher/Head of Department.
    • Where a student misses a class test because of an emergency or because of his/her illness, for which he/she has obtained prior permission from the teacher concerned, in writing, he/she shall take a make-up test. A make-up test will be arranged only once. A student who fails to appear in the make-up test, will be awarded zero marks in that particular test, and the result will be finalized. For make up tests students are allowed to appear only in that portion of the course which they have missed. (read in conjunction with Rule 13.5)

 

    • The amount of student home assignment and term paper will range from two to four assignments / one term paper per course in each term.
    • Mid term examination will be held in the 9th week of each semester. The terminal examination will be held at the end of each semester on the dates fixed by the concerned Deans in consultation with the Chairmen of the departments. The Provost/Director Academics shall announce the approximate dates of examinations at the beginning of the semester.

 

    • Minimum time allowed for mid term examination in each course will be one hour and that for the final examination shall be two hours.
    • There will be no supplementary/special Examination in Semester System; if a student fails he/she will have to repeat the course.

 

    • In order to qualify in the examination of a semester, a student must obtain at least 50% marks. It will also be essential to pass in the laboratory work. (Read in conjunction with 17.5)
    • After marking the class tests, quizzes, mid term examination and final examination papers the same must be shown to the students and discussed with the class. Any question relating to marking should be discussed with individual students but the answer papers, projects assignments, term paper etc, should be taken back from the students immediately after the students have seen their performance and discussed the questions, if any, with the instructor to be kept safely for record.

 

    • There shall be no re-evaluation of answer books except as mentioned in 15.2 above. (Refer ‘Annex -B’ regarding detail of re-checking/re-totaling).
    • The evaluation shall be internal, except for the thesis examination for which an external examiner could be associated.

 

    • Each Department shall have a departmental committee, consisting of atleast  3 members to decide all problems regarding evaluation. The decision of the committee shall be final. (read in conjunction with 21.1 -21.6 )
    • About one week before the final examination, the teacher in each course shall send to the Chairman / Director of the Department / Institute a statement in duplicate giving the total number of lectures delivered (and practicals conducted) by him together with the total number of lectures and practicals attended by each students.

 

    • A handicapped/disabled (blind) student will be provided writer/amanuensis at the expense of the student concerned on the recommendations of the Chairman of the teaching department. The writer/amanuensis shall be of a lower grade of education than the candidate. He/she would be allowed 45 minutes for solving the question paper over and above the time stipulated for a question paper.

 

    • All cases pertaining to UFM shall be dealt with in accordance with the provisions made under the regulations relating to UFM/malpractices in the examinations. (refer Annex – B )
    • The defaulters of the University dues are not permitted to sit in the examinations. (refer 7.14 & 15.1d also)

 

    • Examination Aids

a.         The only items students can take into the examination room are writing material (pens, pencils, eraser, ruler). Writing materials are not permitted to have any annotations relevant to the content of the Unit.
b.         All bags, textbooks and notes etc must be left outside or at the front of the room.
c.         Bringing of mobile telephone to the examination room is NOT permitted. The mobile telephones will fall in the category of prohibited examination aid. If captured such material by the invigilating staff, its damage/loss will not be the responsibility of the University and the same will be kept for record being a UFM support material.
d.         Where a particular examination states that candidates are allowed to bring and use specific aids, any candidate bringing items that exceed or contradict that statement will have such items either confiscated for the duration of the examination or, in marginal cases, handed in with their examination scripts.

 

 

15.21  Open Book Examinations. In addition to writing materials, students may take text books, notes, files,  or a calculator into the examination room. Laptops, palm computers, mobile telephone sets and other electronic devices are NOT permitted. Students enrolled will be advised during semester, of any specific items or limits.

15.22  Practical/Lab work   If a course includes a Practical/Lab work, the practical examination shall be held once, at the end of the course. But also, each day an experiment of laboratory work will be evaluated. Laboratory course will carry separate marks. It will be essential to pass separately in Laboratory work i.e, a student shall have to pass theory as well as practical examination independently.

15.23  Field Work    In Departments/Institutions where field work is involved, the method of evaluation shall determined by the department concerned.

15.24  For detail regarding conduct of semester examinations and disposal of UFM cases etc. refer to Annex – B.
16.       PANEL OF EXAMINERS

    •   A panel of external examiners for evaluation of project report/dissertation and conduct of viva-voce examination shall be recommended by the respective Board of Studies and approved by the Vice-Chancellor.

 

    • The External Examiner shall be appointed by the Vice-Chancellor on the recommendations of the Chairman of the Department concerned from the approved panel.
    • The external examiner shall evaluate the project report/dissertation and conduct viva-voce examination of the student on the date and time given by the chairman of the department concerned.

 

    • In case the project report/dissertation is adjudged inadequate by the external examiner, he/she may reject the project report/dissertation or ask the student to revise the same.
    • The student shall be required to submit revised version of the project report/dissertation within a period of one month from the date of viva-voce examination. Revised version of the project report/dissertation shall be examined by the Supervisor/Chairman of the department concerned.

 

    • The result of revised version as received from the supervisor/chairman of the department concerned shall be declared and no further extension would be granted in case the revised version of the project report/thesis has been rejected.
    • After the viva-voce examination, the successful student shall submit three hardbound copies of the project report/dissertation to the department for onward transmission to the quarters concerned for the declaration of the result.   

 

    • The result of the student shall not be declared unless he/she has submitted three hardbound copies of the project report/dissertation to the department.
    • GRADING POLICY

 

17.1    Letter grading should only be used for representing the individual courses and not report the semester GPA/CGPA.

    • The following range of grade points for each letter grade will be followed;

 

Marks Range (in %)

Grade Point (Value)

Grade

 

90 and above

 

4.00

 

A+

85  – 89

4.00

A

80 – 84

4.00

A-

75 – 79

3.5 – 3.9

B+

73 – 74

3.3 – 3.4

B

70 – 72

3.0 – 3.2

B-

66 – 69

2.6 – 2.9

C+

63 – 65

2.3 – 2.5

C

60 – 62

2.0 - 2.2

C-

50 – 59

1.0 -1.9

D

0 – 49*

0.00

F

Incomplete

-

I

Withdrawal

-

W

                        *fraction is to be rounded.

    • There should be no other grade point values except the above points.

 

    • The percentage of marks or values of grades other than grade points should not be reported on the transcripts whether they are relative grades or absolute grades.
    • The minimum pass marks for each course shall be (fifty percent) 50%. A student obtaining less than 50% marks in any course shall deem to have failed in that course. Less than 50% marks secured by a student in any course shall not be counted towards the aggregate marks. (read in conjunction with 15.11)

 

    • The equivalence between letter grading and numerical grading shall be as follow:

% Marks

Grade point
Value

Grade

Remarks

GRADE – A

 

 

 

90 & above

4.00

A+

Excellent

85-89

4.00

A

Very Good

80-84

4.00

A-

Very Good

GRADE – B

 

 

 

79

3.9

B+

Good

78

3.8

B+

77

3.7

B+

76

3.6

B+

75

3.5

B

74

3.4

B

73

3.3

B

72

3.2

B-

71

3.1

B-

70

3.0

B-

GRADE – C

 

 

 

69

2.9

C+

Satisfactory

68

2.8

C+

67

2.7

C+

66

2.6

C+

65

2.5

C

64

2.4

C

63

2.3

C

62

2.2

C-

61

2.1

C-

60

2.0

C-

GRADE –D

 

 

 

59

1.9

D

Pass

58

1.8

D

57

1.7

D

56

1.6

D

55

1.5

D

54

1.4

D

53

1.3

D

52

1.2

D

51

1.1

D

50

1.0

D

GRADE – F

 

 

 

0-49

 

F

Fail

Withdrawn course

 

W

Withdrawn

Incomplete course

 

I

Incomplete

 

    • Percentage of marks shall be calculated up to three significant figures. If the second fraction after decimal is 4 or less, it will be ignored. However, if the second fraction is 5 or more, it will be taken into account by raising the first fraction to the next higher digit. (Examples: 59.91 through 59.94 will be considered 59.9 while 59.95 through 59.99 will be raised to 60. Third fraction and higher will be ignored).

 

    • The result of a student in each course having passed or failed shall be indicated on the transcript by letter grade. For students completing Master’s and Bachelor’s (Hons) degrees in the normal period of four and eight semesters respectively, a mention to this effect shall be made in their transcripts.
    • If a student fails to complete the requirements of the Honours programme within the normal period of 08 semesters, an extension for 02 semesters may be allowed by the Board of Studies. In case of Master Degree Programmes of 4 semesters, the Board of Studies may allow him/her an extension of 02 semesters.

 

    • Every student of Bachelor’s (Hons) and Master must successfully complete his course requirements in a maximum of ten and six semesters respectively from the date of his first registration (commencement of classes). No student under any circumstances shall be allowed to continue studies beyond sixth semester in case of Master programme and beyond ten semesters in case of Bachelor’s (Hons).   

18.       COMPUTATION OF SEMESTER GRADE POINT AVERAGE (GPA) AND CUMULATIVE GRADE POINT AVERAGE (CGPA)

Semester Grade Point Average (GPA) and Cumulative Grade Point Averages (CGPA) will be calculated using the following relationships:

           

18.1    CGPA Required For Degree Completion of: For graduation, the minimum qualifying CGPAs for Bachelors and Masters students are 2.00 and 2.50 respectively.

 

 

    • Probation:

a.         Whenever an undergraduate students’ CGPA decreases from 2.0 (for graduate students 2.5), he/she will be on 1st probation for the next semester.
b.         If the undergraduate student does not come out by increasing his/her CGPA to 2.0 (or a graduate student 2.5), then again, he/she will go on “last probation”.

  • If the student who was earlier on 1st probation, does not come out in the last probation by achieving the minimum desired CGPA,

i.          he/she shall be dropped out from the department/institute 
ii.         and cannot be re-admitted by the same institute.

    • At the end of the first semester an undergraduate student must obtain CGPA of 2.00 (& graduate student 2.5) in order to become eligible for registration in the second semester. *

 

    • In case a student is able to obtain CGPA of 1.5 or more but less than 2.00 undergraduate level (and 2 or more but less than 2.5 for graduate level) he/she will be kept on probation in the second semester. ¤
    • The student who fails to secure a CGPA 1.50 (undergraduate) or 2 (graduate) at the minimum in the first semester, shall stand automatically dropped from the rolls.

 

    • At the end of second semester a student must obtain a minimum CGPA of 2.00//2.5 (undergraduate/graduate) in order to be eligible for registration in the third semester. If the above condition is not complied with by a student, he/she shall be removed from the rolls of the Department / Institute.
    • At the end of the third semester the CGPA of a student should not be less than 2.00 (undergraduate) & 2.5 (graduate), otherwise he/she shall be removed from the rolls of the Department / Institute.

 

    • At the end of the fourth semester, the CGPA of a student who has not been required to repeat any course, should not be less than 2.00 (undergraduate) & 2.5 (graduate), otherwise he/she shall be removed from the rolls of the Department / Institute.
    • A student failing to complete successfully a minimum of 60/130 credits of course work for Master’s or Bachelor’s (Hons) degrees by the end of the 6th or 12th semester respectively shall cease to be a student of the University.
    • Compulsion            

 

While on probation, a student is to;

  • contact concerned faculty for guidance, and

b.         keep a complete record of his semester work comprising home assignments, laboratory reports, quizzes, mid term, class tests and the marks obtained


*           First Semester GPA is equal to or more than 1.5 but less than or equal to 1.9 (more than 2 but less than or equal to 2.4 for graduate students) without any ‘F’ grade.
¤Cum GPA at the end of second semester is equal to or more than 1.5 but less than 2.00 (equal to or more than 2.00 but less than 2.5 for graduate students) and he/she does not qualify for ‘F’ grade/withdrawal/drop course.


18.11  Promotion
a.         At the end of the first semester, an undergraduate student must get a GPA of at least 1.5 (graduate student 2) to be promoted to the second semester on probation.
b.         At the end of second semester, he/she (undergraduate) must get a CGPA of at least 2.00 (for graduate students 2.5) in order to be promoted to the third semester.
c.         If any of the above conditions (para 18.11  a & b) is not fulfilled by a student, he shall be removed from the rolls of the department/institution.
d.         In the third semester only that student (undergraduate) who gets a CGPA between 2.0 & 2.5 (for graduate students 2.5 & 3.0) shall be required to repeat those courses of the first semester in which he had failed or secured a D grade. His maximum work load including these courses shall not exceed the normal work load of the semester. At the end of the third semester or any subsequent semester his CGPA should not be less than 2.00 (graduate 2.5), otherwise he shall be removed from the rolls of the department/institution.

19.       TRANSFER OF CREDIT HOURS

    • No credit hour of a course will be transferred if
  • the grade is less than C for undergraduate
  • and less than B for graduate.

 

            19.2    Course credits of MS/MPhil can be transferred upto 12 credit hours for external students on the recommendation of Board of Studies.

19.3    Course credits of students enrolled for MPhil leading to PhD , the course credit hours should automatically be transferred to PhD.

20.       REQUIREMENT FOR AWARDING OF DEGREES

    • A student must have a proper admission in the Undergraduate program of the Institute, and should earn a minimum of 60 credit hours out of 130 – 136 credit hours from the institute from where he/she will be entitled for the degree.

 

    • A student must have a proper admission in the MS/MPhil program of the Institute, and should earn a minimum of 50 credit hours from the institute from where he/she will be entitled for the degree. (24 credit hours of course work and 26 credit hours of research).
    • A master’s degree will be awarded on successful completion of a minimum of 70 credits.

 

    • while a bachelor’s (Hons) degree will be awarded on successful completion of a minimum of 130 credits.
    • Students of those departments where project/dissertation is a requirement for Master/Bachelor (Hons) degrees, will be required to carry out research on a project/dissertation of 3 to 6 credits and submit a project report/dissertation as a requirement for partial fulfillment of their Master/Bachelor (Hons) degrees in the relevant disciplines.           

 

    • A student will select the topic of research in consultation with his/her supervisor during the 3rd semester in case of Master’s degree and during the 7th semester in case of Bachelor’s degree.
    • The time of summer vacation prior to or following the 4th and 8th semester will be utilized for the project report/dissertation by Master’s and Bachelor’s degrees students, respectively.

 

    • The student will be required to do field work up to 16 weeks where necessary.
    • The final project report/dissertation will be submitted by the student in spiral/loose binding through the supervisor to the department by the end of the 4th and 8th semester or during the extended period.

 

    • The project report/dissertation will be submitted 2 weeks before the commencement of the next semester.

21.       DEPARTMENTAL EXAMINATION AND STUDENTS GRIEVANCES COMMITTEE

21.1    Each department / Institute shall have a 03 member departmental examination committee headed by a senior faculty member. Departmental members of the Board of Studies of the department concerned will constitute the committee. If the number is less than three, then the Chairman / Director of the department / Institute will suggest the name of one or two persons (as the case may be) to be appointed on the committee.

21.2    The Chairman of the Department concerned may convene meetings of the Committee as and when necessary. He shall maintain a regular record of the proceedings of the Committee.

21.3    Main functions of the Committee will be;

a.         To maintain uniformity of standards in the courses taught in the department / Institute by individual teachers.
b.         To formulate suggestions or rules about the distribution of different kinds of questions (items) in different courses and to scrutinize the relevant papers.
c.         To make arrangements for the conduct and supervision of examination.
d.         To hear appeals arising from marking/evaluation of papers in different courses.(read in conjunction with 21.4)
e.         To suggest course offerings, provision of seminars, assignments etc.
f.          Timely preparation and announcements of results of midterm and terminal examinations.
g.         To submit an advance copy of the tabulated result showing detailed marks subject wise, aggregate and grades duly authenticated by the Chairman of the Committee to the Chairman/HOD for his approval before the result is announced.

21.4    The committee will also redress the grievances for the students about any course instructor or grades or for any other issue. (read in conjunction with 21.3d)

21.5    A student must approach the head of the Department/institute for a grievance on grade, within 5 days of the receipt of the grade.

21.6    The head of the institute / department shall forward the grade grievance to a 3 member committee and it will be binding on the committee for hearing both sides (student and the instructor), and will give a final decision within 5 days or before the start of registration for the new semester whichever comes early.

    • The decision of the committee shall be final.

 

22.       COURSES ON PASS / FAIL BASIS

22.1    Courses on Pass / Fail Basis for Undergraduate Level:

  • Courses can be taken on Pass / Fail Basis.
  •  The maximum 9 credit hours of courses can be taken (out of electives).
  • The grade awarded towards these courses will not be considered for calculating the GPA or CGPA.
  • If a student fails, he / she has to repeat the course. (The repeat course policy will apply)

 

22.2    Courses on Pass / Fail Basis for Masters/M Phil:      No course can be taken on Pass / Fail basis at MS / M Phil level.

23.       CANCELLATION OF ADMISSION FOR MASTERS / MPhil

            If a student fails to attend any lecture during the first four weeks of the commencement of the semester as per announced schedule, his/her admission shall stand cancelled automatically without any notice.

24.       COURSE FILE

    • Maintenance of Course File is compulsory for the teacher.

 

    • The “Course File” will have a complete record of everything that happened during the semester. The course file will contain:
  • Description of Course
  • Course Coding
  • Weekly Teaching schedule
  • Dates of Mid-Semester Examination
  • Grading policy will identify each activity. Such as Homework,     Quizzes, Mid-Semester Examination, Terminal Examination, Term Papers
  • Copy of Each Homework Assignment
  • Copy of Each Quiz Given
  • Copy of Mid Semester Examination
  • Grading Sheets of the Course detailing Statistical data on the grades obtained by students.
  • Difficulties/Problems faced during classroom / course delivery.

 

24.3    The Course file of each subject will be made available on the institutions web for students.(depending on the availability of the facility).

24.4    MAINTENANCE OF EXAMINATION RECORDS

    • Controller of Examination will maintain the records of the examination and issue the transcripts. The result will be announced by the department. The Controller’s office shall act as Central Record Office.

 

    • The Examination scripts of mid term and final examination will be sent to Controller of Examinations who will keep the record in his custody.
    • The teacher concerned will prepare five copies of the results. He shall retain one copy with him, display one copy on the notice board and remaining three copies will be handed over to the Departmental examination committee.

 

25.       FREEZING OF A SEMESTER

    • If a student freezes a semester(s), he/she will be admitted in the same semester.

 

    • No freezing in the first semester is allowed.
    • The maximum duration of the degree program shall remain the same.

 

    • Freezing upto two semesters from course work is allowed to students facing acute domestic problems/valid reasons subject to approval of Vice Chancellor on the positive recommendations of Chairman/HOD. During freezing semester the student will be required to pay 25% of  tuition  fee for each suspended semester to continue his/her registration with Abdul Wali Khan University, Mardan. In case the student uses the institutional facilities (such as library, labs, help from faculty etc) of the college/institute/centre, he/she will be required to pay 50% of tuition fee during the suspended period.

26.       TEACHER EVALUATION

    • It is mandatory on the head of the institutes to have every course instructor evaluated by the students on what they have been taught by their instructor.

 

    • It must be done in the last week of the semester (Without the presence of the course instructor so as to maintain impartiality).
    • This evaluation should be objective and should be shared with the concerned course instructor for his / her improvement / knowledge.

 

    • Evaluation done by the students will be completely anonymous, i.e. the student is not supposed to indicate himself / herself by name, or roll numbers, or registration numbers or by any other means whatsoever.

 

27.       INCOMPLETE GRADES ON MEDICAL GROUNDS.

If a student fails to appear in the terminal examination in a course on medical or any other reasons, he/she shall be treated as absent and failed.

28.       MERIT CERTIFICATES

    • The Controller of Examinations shall issue a certificate of merit to a student who stands first in the discipline on the basis of overall result provided that the student has obtained CGPA ‘4’ with A+ grade (i.e. 90% or above marks,) or more in the aggregate, has not failed in*, or repeated any course and has completed the course work in normal period as prescribed for Master’s and Bachelor’s programmes. The recipient for the award of certificate of merit shall also be awarded the Chancellor’s medal.

 

    • The president’s gold medal shall be awarded to the student who stands first in Master or Bachelor’s programme in the respective faculty. The Controller of Examinations shall also issue a certificate of merit to such a students.
    • The matter of award of Gold Medal /Roll of Honor should be decided by a Committee constituted for the purpose by the Competent Authority, of which the Controller Examinations, Registrar and Deans will be members.

 

    • Honours/Medals shall be awarded to the candidate who passes all courses of a degree program at the first attempt*. Student who repeats a subject/course will not be eligible for top student honours/awards even if he/she improves it and comes in that bracket after repeating it. It is the student’s responsibility to clear the failed subjects within the prescribed time limits.
    • If more than one student secures the same CGPA the position will then be determined on the basis of percentage of marks obtained. Even if still a tie remains, the decision will be done on the elder age, the award will go to the older in age.

            * First Attempt means that all requirements, i.e. mid term, assignments, quizzes, term paper, practical and terminal examination of a subject are completed in time and are shown on the first award list submitted by the course instructor to the examination section. Incomplete result or result submitted on another award list shall be considered a second attempt.

 

29.       RESULTS    

  • The result of each course shall be declared within 10 days after the examination and the result alongwith the scripts shall be sent to the Controller Examinations.
  • Late submission of the result by the concerned teachers creates serious problem in implementation of the clause 13 (i.e.13.1 to 13.5) and 18 (i.e. 18.1 to 18.9) regarding the scheme of studies which require the student to have specific CGPA. Therefore, all teachers must submit the results as per clause 29 (a), failing which the concerned teacher will be held responsible.

Annex - A
METHOD OF CALCULATING GRADE POINT AVERAGE

        1. Calculating Grade Point

 

Example

Exam 

Weightage

Total Marks

Marks Obtained

 

Quizzes & Assignment

 

25%

150

105

Midterm Exam

25%

100

80

Final Term Exam

50%

250

150

Total

100%

500

335

            Divide 335 by 5 to obtain percentage which comes out to be 67 in this case.
From ready reckoner table 67 means.
Grade …………………… C+
Grade Point …………….. 2.7
2.         Calculating Grade point average (For a Semester)
Example:         During first semester suppose the grades and grade points in a particular      
programme are as follows:


Course No

Credit Hour

Grade

Grade point

 

 

 

 

 

503
515
521
587
591

3
3
3
4
3

A
B
A
C
F

4.00
3.10
4.00
2.40
0.0

3x A
3xB
3x A
4x C
3x F

3x 4.0
3x 3.0
3x 4.0
4x 2.4
3x 0.0

=12.0
=9.3
=12.0
=9.6
=0.0

42.9÷16

=2.68

Total Cr Hr

16

-

-

-

-

42.9

 

           
Multiply grade point with credit hour in each case and add. The total comes out to be 42.9. Divide it by total numbers of credit hour to get CGPA as shown.

2.68 ≈ 2.7
Annex - B
to Rule 15

CONDUCT OF SEMESTER EXAMINATIONS

1.         All mid term/terminal Semester Examinations of the University, shall be held at concerned Department/institute/affiliated colleges, on dates and schedule prepared by the Department/Institutes, unless otherwise approved by the Vice Chancellor and duly forwarded to Controller of examinations as per para 2 below.

EXAMINATION SCHEDULE

2.         The examination office of the respective department/institute/centre will publish the examination schedules at least 02 weeks prior to the commencement of the mid term/terminal examination and forward a copy of the schedule to Controller Examinations, Abdul Wali Khan University, Mardan.

CONDUCT OF TERMINAL EXAMINATION

3.         The chairman/HOD of concerned Department/Institute will approve the detailing of Faculty/Office as Superintendent/Deputy Superintendent for the conduct of mid/terminal examination. These invigilators/ Faculty will ensure the following:

  1. Examinees are seated in the examination room according to the seating plan prepared by the examination officer of the Department.
  2. All answer books used in the examination are initialed by them. No other answer books are to be used.
  3. Answer books are issued to the invigilators 05 minutes before the commencement of the examination and retrieved at the end of the examination.
  4. Absentee report, if any, is prepared and forwarded to the departmental Examination Officer.

INVIGILATORS

4.         Invigilators are detailed by the departmental examination officer of the department/institute after the approval of the chairman/HOD. They will report to the Superintendent/Deputy Superintendent 30 minutes before the commencement of examination and will ensure.

  1. That students are seated according to their seating plan.
  2. That the students are warned against the use of unfair means and have been directed to surrender notes, papers or other unauthorized material before the commencement of the examination.
  3. That no examinee is allowed to join the examination 30 minutes after its commencement.
  4. That no examinee is allowed to leave the examination room within one hour of  commencement of examination. The visits to ‘wash rooms’ will be allowed only in special circumstances and should be carefully controlled.
  5. That the question papers and answer books of an examinee detected using unfair means or assisting another candidate, or is copying from another candidate is taken away and the matter reported to the Superintendent/Deputy Superintendent of examination. The Superintendent records all available evidence to be used as written proof later on.
  6. That the examinees write their examination roll/code/detail number on the front cover of each additional answer book used. If more than one answer book is used, they are handed over to the Superintendent/Deputy Superintendent after the examination.

USE OF REFERENCE MATERIAL DURING TESTS / EXAMS

5.         Prior to class test/mid/terminal examinations the concerned faculty/invigilator shall announce such books, notes or other material which can be referred to by the students during the tests/Examinations. Examinee will not be in possession of any other books, notes, papers or material etc.

QUESTION PAPER

6.         All question papers are set by respective faculty and duly scrutinized, approved and conducted in accordance with the Abdul Wali Khan University, Mardan policy. As per the spirit of Semester system, there will be no choice in attempting the questions. It will also be ensured that the question Papers are balanced with respect to the examination policy and have been prepared to cover the essentials of the whole syllabus completed by the faculty. In case the teacher who teaches a course is not present at the time of the examination, the Chairman/Head of the Department may appoint another teacher for the purpose.

ACADEMIC CALENDAR

7.         Provost will prepare academic calendar of the University based on the details to be provided by each department / Institute / affiliated college / centre at least two months before the commencement of academic year i.e. Fall Semester. The tentative schedule of the semester examinations shall be clearly mentioned in the academic calendar.

 

STUDENTS RESPONSIBILITY / INSTRUCTIONS TO CANDIDATES

8.         Candidates will report half an hour before the time fixed for the examination on the first day and 10 minutes on subsequent days. No books, notes or documents are to be taken in the examination room except those authorized by the examiner.

9.         No candidate shall be allowed to enter the examination centre after commencement of the examination. However, in exceptional circumstances, and after applying strict criteria the Centre Superintendent may provisionally allow into the examination hall a candidate who is late up to fifteen minutes after commencement of the examination, provided the candidate is required to fill in a Late Arrival Form giving valid reasons, subject to concurrence of the departmental examination officer.

10.       In case the examination starts late, for any reasons to be recorded in writing by the Superintendent and forwarded to the Chairman concerned, the Superintendent shall extend the time for the period that has been lost.

11.       No candidate shall leave the examination hall without the permission of the Superintendent.

12.       No candidate shall be allowed to leave the examination hall until half the scheduled time of that examination has passed. In case candidate has to leave the examination hall in emergency situation before this time, for any reasons to be recorded in writing by the Hall Superintendent, he/she shall not be allowed to take the question paper with him/her.

13.       No candidate shall be allowed to re-enter the examination hall if he/she leaves after handing over the answer book.

14.       No candidate shall be allowed to use toilet facilities until at least one hour after the commencement of the examination, and during the last thirty minutes of the examination. (read in conjunction with para 4d)

    1. The candidate shall fill in the details on the title page of the answer book.

 

    1. Candidate shall not ask for, and shall not be given any explanation about the question paper. In case any clarifications i.e., misprint/error, is required for any valid reasons, as ascertained by the Hall Superintendent, it shall be done strictly after obtaining permission of the Chairman concerned.
    1. Candidate shall not borrow anything from other candidates during the examination.

 

    1. Candidate shall not talk or disturb other candidates after commencement of the examination.
    1. Candidate shall not remove a leaf or a part there of, from the answer book.

 

    1. While leaving the examination hall candidate shall handover all answer books/papers etc to the Supervisory staff.
    1. Candidate who tries to use unfair means or creates law and order situation during the conduct of the examination or otherwise shall be dealt with under “Unfair Means Regulations”.

 

    1. In case answer book of a candidate is lost after having been received by the Hall Superintendent, and if he/she passes in all other subjects of the examination, he/she may be required to reappear in that one subject of which answer book is lost. If, on reappearing, he/she obtains pass marks he/she shall be deemed to have passed the examination. In case of any dispute as to whether a candidate’s answer book was duly received by the Superintendent or not, the findings of the departmental examination committee subject to the approval of the Vice Chancellor, shall be final.

UNFAIR MEANS / MALPRACTICES

23.    Any student found using unfair means or assisting another student during a test/examination or copying from another student would be liable to disciplinary action. A student found guilty of such act by the Unfair Means Committee, will be dealt with in the light of policy in vogue. Use of unfair means generally covers the following:

  1. An attempt to have access to the question paper before the test / examinations.
  2. Communicates directly or indirectly with an examiner with the intention of getting to  disclose any question or questions set or to be set by him or with the object of influencing him in the award or marks.
  3. Communicates directly or indirectly with the Superintendent of the examination center/hall or any other person connected with the supervision of an examination for the purpose of inducing such person to give undue assistance or show undue favour to the candidate.
  4. Use / possession of unauthorized reference material during test / Examination.
  5. Any form of communication by the examinee with any one in or outside the examination room while the test / Examination is in progress.
  6. Unauthorized entry into faculty’s office or that of staff with the intention of having an access to or tampering with the official record / exam paper etc.
  7. Receives assistance from other persons in the examination.
  8. Gives assistance to another candidate or allow him/her to copy from his/her answer book in the examination.
  9. Removes a leaf or leaves from his answer book.
  10. Uses abusive or obscene language in his answer book.
  11. Smuggles an answer book in or out from the examination hall.
  12. Communicates directly or indirectly with any official of the University with the intention of obtaining any information connected with the examination, which such official is bound not to disclose.
  13. If the guardian or a relative of a candidate communicates or attempts to communicate directly or indirectly with any of the persons mentioned in para 23 (b) & (c) above with the object mentioned therein, such communications may be deemed to have been made by the candidate himself/herself and shall be liable for penalty(ies) according to the UFM made.
  14. If a candidate gains admission to the examination or attempts to gain admission by   making a false statement in his/her admission form.
  15. Producing a false document forging another persons signature on a document.
  16. Allowing another person to impersonate him/her.
  17. If a candidate possesses any firearms or anything capable of being used as weapon of offence in or around the examination center/hall/room or assaults or threatens to assault a person engaged in the conduct of an examination.
  18. If a person on the rolls of the University abets a candidate in the commission of any of the offenses mentioned above, his/her act shall be taken as malpractice.
  19. If a person on the rolls of the University obstructs any University official, the Inspector of any examination centre or any person connected with the conduct of an examination, in the discharge of such person’s duties, such enrolled student shall be dealt accordingly with UFM penalties.

PUNISHMENTS / PENALTIES TO BE AWARDED TO UFM CANDIDATES       

    1. Any candidate who, after announcement made by Superintendent, fails to part with or is found to have access to books or notes, papers, bags, pencil cases, pagers, mobile phones, calculators, palmtop computers, tape recorders or any other material or equipment in his/her possession relating to the subject of examination of that paper or detected in giving or receiving assistance, or using or attempting to use any other unfair means in connection with the examination, shall be expelled by the superintendent from the Examination Room and his/her answer book shall be cancelled and case be reported to the departmental examination officer/Chairman of the department.

 

    1. Any candidate found guilty of copying from any paper, book or notes, or allowing any other candidate to copy his/her answer-book, or creating disturbance in the hall by whispering/talking may be disqualified from appearing in examination for a period which may extend to two semesters and fine imposed from Rs.1000/- to 5000/-. Decision given by the examination committee will be final.
    1. Any candidate found guilty of impersonation and is on the rolls of the university/affiliated institution, he/she shall be disqualified (i.e. both the candidate and the impersonator), shall be liable to expulsion and to be debarred from admission to any class and from appearing at any examination for a period not exceeding five years with a fine of Rs.3000/- to 10,000/- .

 

    1. If the impersonator is not on the rolls of the university/affiliated institution but holds a degree or diploma conferred or granted by the University, the examination committee shall register a case with the Police, and shall send intimation to this effect to the Vice Chancellor/Registrar for cancellation of his/her Degree/diploma.*

*In case of his/her conviction by a court of law for cheating by impersonation will render himself/herself liable to punishment under section 419 P.P.C. to imprisonment which may extend up to seven years, or fine, or both.

    1. Any candidate found guilty of resorting to physical assault on the Supervisory Staff or University Officers or University Officials or any other person deputed in the Examination Centre or other candidates shall be disqualified permanently.

 

    1. Any candidate found guilty of possessing firearms, daggers, knives and other weapons/hazardous material, which may cause injury, shall be disqualified for a period of three years to appear in any examination  of the University and his regular admission from the department/institute be cancelled. In addition a fine as deemed suitable be imposed by the discipline committee.
    1. Any candidate found guilty of instigating others to stage a walkout or resort to a pen-down strike shall be liable to expulsion by the Superintendent or the Departmental examination officer or any officer duly authorized by the Vice Chancellor and shall  be disqualified for a period up to three years to appear in any examination of the University along with imposition of suitable fine.

 

    1. Any candidate found guilty of obtaining admission to the examination on false statement made on his/her document by any means, shall be disqualified to appear in that examination.
    1. Any candidate found guilty of forging another person’s signatures on his/her application or admission form may be disqualified for a period of one year (02 semesters).

 

    1. Any candidate found guilty of intentionally spoiling/parting/damaging his/her or any other candidate’s answer script or any other important document/item related to the examination, shall be barred from appearing in the examination for two consecutive semesters and a fine of Rs.5000/- to Rs.10000/- be imposed.
    1. Any candidate found guilty of smuggling/taking answer script/related document with him or stealing of blank answer script/additional sheet/other document, shall be disqualified for a period of three years to appear in any examination  of the University and his regular admission from the department/institute be cancelled. In addition a fine as deemed suitable be imposed by the discipline committee.

 

    1. If a candidate is found guilty of disclosing his/her identity or making peculiar marks or using abusive or obscene language or making an appeal in his/her answer book to the examiner, the answer book of such candidate shall be cancelled.
    1. Any candidate found guilty of influencing or attempting to influence, the Examiners or Supervisory Staff or the departmental examination officer and other University Staff directly or through his/her relatives or guardians or friends with the objective of gaining benefit in the examination shall be disqualified for the examination.

 

    1. Any candidate who refuses to obey the Exam Superintendent or changes his/her seat with another candidate, or changes his/her roll number, shall be expelled from the Examination room and his/her answer book shall be cancelled.

 

    1. Any candidate who interchanges his/her answer script (or a part of it) with an other candidate, shall be expelled from the examination room and his/her answer book shall be cancelled. The entire examination of such candidate(s) shall be cancelled and a suitable fine be imposed.
    1. Any candidate found guilty of cheating in the examination by way of depositing less fee and enhancing it through forgery on Bank receipt shall be debarred to appear in that Examination.

 

    1. If a person on the rolls of the University abets a candidate in the commission of any of the offenses related to the malpractices/unfair means, he/she shall be liable to the same penalty to which the candidate is liable in respect of the offence abetted.
    1. If a person  on the rolls of the University obstructs any University official, the Inspector of any examination centre or any person connected with the conduct of an examination, in the discharge of such person’s duties, such candidate shall be liable to be expelled from the University for a period not exceeding three years, inclusive of the year in which the offence occurred.

 

    1. The above penalties (para 40 & 41) may be imposed in addition to any other penalty to which the offender may be liable under any law for the time being in force.
    1. Act of Supervisory/departmental Staff.            If Supervising Staff, Paper Assessor, Practical Examiner or any other person employed in connection with an examination fails to comply with any instruction issued by the Abdul Wali Khan University, Mardan or any of its officers, commits any other irregularity, secures such appointment by supplying wrong information through alteration of facts, the department concerned shall report the matter to the Competent Authority for administrative action and/or take any other legal action that may be deemed necessary.

 

    1. In case of any emergency, the Vice Chancellor may award suitable punishment without reference to the Committee, in commensuration with the gravity of offence, to any candidate or to any student on the rolls of the University/affiliated college, who creates disturbance of any kind during an examination or otherwise misbehaves in or around any Examination Centre/room.

COMMITTEE DEALING CASES OF UNFAIR MEANS IN THE EXAMINATIONS

45.       The Vice Chancellor shall appoint a Committee on the recommendations of the Controller Examinations, for a  period of three years to be known as the “Unfair Means Committee” to deal with cases of the alleged use of unfair means, or other matters affecting the discipline of the students in connection with examinations on hearing from Controller of Examinations.

46.       The Unfair Means Committee shall comprise of a minimum of three and a maximum of five members. The Controller of Examinations shall be its Member/Secretary.

47.       Each member shall have a single vote.

48.       The senior most member shall be the Chairman of the Committee.

49.       The members of the Committee shall hold office for three years. In case of vacancy among the members, the Vice Chancellor shall appoint another person who shall hold office for the remaining period of the term.

50.       The quorum of the Committee shall be two-third of its total membership.

51.       In case of difference of opinion among the members, the majority decision shall be regarded as the decision of the Committee.

52.       If the entire Committee disagrees over an issue, the case shall be referred to the Vice Chancellor, who shall either decide the case himself or refer it to the Syndicate for its verdict.

53.       No penalty shall be imposed on a candidate unless he/she has been given a reasonable opportunity of showing cause against the action, proposed to be taken against him/her.

54.       The Unfair Means Committee shall be the Authority to determine the charge of a breach of the rules of examinations and formulate recommendation to the Vice Chancellor for approval.

55.       A candidate, aggrieved by the decision of the Unfair Means Committee, may bring to the notice of the Vice Chancellor any new facts within seven days of the receipt of such decision. The Vice Chancellor may reconsider the case and give his decision or refer it to the Appellate Committee.

56.       In case of an emergency, the Vice Chancellor shall be competent to award suitable punishment to a student for breach of any law/rules pertaining to examination.

APPELLATE COMMITTEE

57.       The Vice Chancellor may appoint an Appellate Committee to hear the appeals against the decisions of the Unfair Means Committee. The Committee shall comprise of two senior faculty members not below the rank of Professor. The decision of the Appellate Committee shall be binding and final and shall not be challengeable in any court of law except the Supreme Court of Pakistan.

DESTRUCTION/DISPOSAL OF QUESTION PAPER/ANSWER BOOKS/RESULT SHEET

58.       The following policy for destruction of Question Papers/Answer Books/result sheet of all types of University examinations will be adopted.

  1. Question paper, if not part of the answer book, will be disposed off after the conduct of the examination.
  2. Answer scripts along with a sample question paper will be preserved for one year after the declaration of the terminal result.
  3. Soft copies will be retained for ever as duplicate record at a different and secure place.

COMPUTATION AND APPROVAL OF RESULTS

59.       After the results are received from each department, the departmental examination officer compiles the final results of each class with in 10 days after the last day of the examination. The final results show grades obtained in each course of the semester, the ‘semester GPA’ and the ‘Cumulative GPA’ of each student. The result sheets also indicate the tentative disposal (probation, dropped out, withdrawal, incomplete etc) of students failing to achieve required standard. The final result will be finally announced by the Controller Examination.

RECORD OF RESULT

60.       Award Lists; The teacher concerned shall prepare five copies of the awards for each course taught by him/her. He/she shall retain one copy with him/her and shall handover the four copies to the Chairman of the Department concerned for onward process.

61.       The final result is recorded on the provisional semester transcript of each student. The departmental examination officer of respective department/institute prepares four copies of individual student semester transcript. The original copy is sent to the Controller of Examination Abdul Wali Khan University, Mardan, the secord copy to the provost Office for record, the third copy to the student. The fourth copy is retained in the student’s personal file at the department/institute. The complete semester result is sent to Examination Department of the University for formal notification.

ISSUE OF ACADEMIC TRANSCRIPT/DETAIL MARKS SHEET

62.       A student desirous of obtaining Academic Final Transcript/detailed Marks Sheet may apply to the Controller Examinations along with the prescribed fee as per the policy issued on the subject by the Controller of Examination Abdul Wali Khan University, Mardan.

THESIS

63.       Thesis for the BSc (Hons) degree shall not be accepted earlier than eighth semester and later than tenth semester after the date of enrollment. Similarly the constraint of time for thesis acceptance of MSc degree shall be fourth and sixth semesters. However, further extension for thesis could be given by the Board of Studies on the recommendation of the Supervisory Committee.

CONDUCT OF THESIS EXAMINATION

64.       At the end of the course of study, the candidate shall present three typed/written or printed copies of the thesis for examination. The candidate shall be required to attend an oral examination on his thesis.

APPOINTMENT OF EXAMINERS

65.       On the recommendation of the Chairman the Dean of Faculty concerned shall appoint two examiners for the thesis. Names of the examiners shall be duly endorsed by the Controller of Examinations. One of whom shall be the Supervisor. The examiner shall examine the thesis/dissertation and send the result through the Chairman/HOD to the Controller of Examinations Abdul Wali Khan University, Mardan.

THESIS EXAMINATION

66.       The candidate will be required to qualify the thesis examination (by obtaining GPA of 2.5). If he fails, the thesis may be rejected without the option of resubmission of the thesis.

67.       If the examiners find that the thesis need not be altogether rejected the candidate may be permitted to revise and submit his thesis for a new examination within two months.

68.       If there is a difference of opinion amongst the examiners about the adequacy of the thesis the Dean of Faculty concerned on the recommendation of the Chairman/HOD shall appoint a third examiner. If the thesis is adjudged adequate, a viva-voce examination will be held for it.

69.       Only one chance of resubmission shall be allowed to the student and if the revised thesis is not approved under aforesaid procedure the thesis shall be finally rejected.

VIVA-VOCE EXAMINATIONS

70.       The viva voce examination shall be conducted by the thesis examiners under the supervision of the Chairman/HOD.

71.       If the candidate passes in the viva-voce examination, he/she will be awarded the degree. However, if the candidate fails in the viva-voce examination he /she will be permitted to re-appear once more in the viva-voce examination within two months. Failure for the second time may mean failure in the examination altogether.

72.       If the candidate passes the aforesaid viva-voce examination his/her result may be declared and the candidate may be awarded the degree.

73.       The grading of the thesis and viva-voce examination shall be included in the cumulative Grade Point Average of result.
RECHECKING/ RETOTALING (read in conjunction with para 15.2 of examination regulations)

74.             There shall be no re-evaluation of answer books. Appeal for rechecking of paper(s) shall be lodged within seven days after resumption of classes of the following semester to the Controller of Examinations with a fee of Rs.300/- per paper. Rechecking will mean re-totaling of marks and checking for unmarked questions (if so left without marking).

 

 
 
 
 
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